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Katharine Paljug

Business Operations Insider and Senior Writer
Charlottesville, VA
Introduction
About Me

Katharine Paljug has spent more than 10 years advising small businesses on the digital marketing strategies required to gain exposure, convert leads and strengthen brands. She has partnered with a number of companies on social media management and consulting, website design and maintenance, and content optimization. Paljug’s goal is to improve the online presence of each business she serves through cost-effective methods that increase profitability.

At Business News Daily, Paljug primarily covers marketing topics like reaching your target customer, business blogging and rebranding, while also providing advice on the latest career and job trends.

With a strong understanding of small business finance, Paljug has also contributed to financial outlets like The Balance, First Quarter Finance and The Penny Hoarder. Her guidance has also been featured in HuffPost, SmallBizClub.com and YFS Magazine.

Experience
Copywriter, Blogger, Online Presence Strategist at Katharine-Writes.com
January 2012 - Present
Wedding, Travel & Hotel Writer at WeddingWriting.com
August 2013 - August 2014
Education
William and Mary
Bachelor of Arts
Theater, History
Katharine's Activity
How to Reach Your Target Customer - thumbnail
article
How to Reach Your Target Customer
Knowing your target audience helps you reach the people most likely to buy your products. Learn tips for identifying and reaching your target customers.
Updated October 24, 2023
17 Small Business Organization Apps - thumbnail
article
17 Small Business Organization Apps
The best business organization apps can streamline your tasks and help you meet deadlines. Learn about 17 organization mobile apps for iOS and Android.
Updated November 20, 2023
How to Reduce Your Business Tax Liability - thumbnail
article
How to Reduce Your Business Tax Liability
Paying taxes is never fun, but there are steps you can take to reduce your business' tax liability. See our tips and answers to common tax questions.
Updated January 24, 2024
Doing Business in Michigan - thumbnail
article
Doing Business in Michigan
Michigan presents unique challenges and opportunities for small business owners. Learn about the environment for businesses in Michigan.
Updated October 24, 2023
Presentation Skills Every Business Owner Should Have - thumbnail
article
Presentation Skills Every Business Owner Should Have
Accomplish your goals by mastering business presentation skills with preparation, practice and these tips.
Updated June 04, 2024
Do’s and Don’ts of Creating a Visual Brand - thumbnail
article
Do’s and Don’ts of Creating a Visual Brand
A visual brand is a strong and consistent marketing tool. Here’s what you should do ― and not to do ― as you create it.
Updated October 20, 2023
7 Ways to Improve Your Business Blog - thumbnail
article
7 Ways to Improve Your Business Blog
Regularly updating your blog can help your company in numerous ways. Here are seven tips to boost your content marketing results.
Updated October 27, 2023
Rebrand Your Business Without Losing Your Audience - thumbnail
article
Rebrand Your Business Without Losing Your Audience
Rebranding can be a difficult but necessary step in a business's growth and development. If you're revamping your brand, follow these tips for success.
Updated October 20, 2023
Understanding Small Business R&D Tax Credits - thumbnail
article
Understanding Small Business R&D Tax Credits
Learn how small businesses can get tax benefits with research and development credits.
Updated October 23, 2023
Screwed Up at Work? How to Keep Your Job and Move Forward - thumbnail
article
Screwed Up at Work? How to Keep Your Job and Move Forward
Made a mistake at work? Find out how to make amends and move forward without harming your career or reputation.
Updated August 28, 2024
The Personality Traits That Will Get You Hired - thumbnail
article
The Personality Traits That Will Get You Hired
Employers want certain traits, also known as "soft skills," in a new hire. Find out the most important characteristics to get the job.
Updated October 25, 2024
16 Cool Job Perks That Keep Employees Happy - thumbnail
article
16 Cool Job Perks That Keep Employees Happy
Looking to institute some cool job perks to keep your employees happy and productive? Consider these 16 benefits to offer your employees.
Updated January 03, 2024
Customer Retention Strategies for Small Businesses - thumbnail
article
Customer Retention Strategies for Small Businesses
Many businesses are so focused on new clients they ignore current customers. Learn strategies to grow your business while keeping your current customers.
Updated January 16, 2024
What Mailing Equipment Does My SMB Need? - thumbnail
article
What Mailing Equipment Does My SMB Need?
Small businesses don't want to overspend on mailing and shipping. See if you need postage equipment, and learn the equipment types and costs.  
Updated August 07, 2024
Workers’ Compensation Insurance: What SMBs Need to Know - thumbnail
article
Workers’ Compensation Insurance: What SMBs Need to Know
Workers' compensation insurance is a necessity for any business with employees. Learn why you need workers' comp, what it covers, and how to handle claims.
Updated July 16, 2024
Find the Best Invoice App for Your Business - thumbnail
article
Find the Best Invoice App for Your Business
Invoicing customers can be time-consuming. Learn about invoicing apps that make creating, sending and tracking invoices easy so you can get paid faster.
Updated January 25, 2024
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Tips for identifying and reaching your target audience

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Understanding who your customers are is vital to your business’ survival. Myers suggests seven tips to uncover and connect to your target audience.

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1. Have a concrete plan to identify and reach your target audience.

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To reach your target customer, you must first create an effective marketing plan.

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“The more specific you can be, the more bang for your buck you’re going to get in your conversion rate,” Myers advised.

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To draw up a buyer persona (your target customer profile), consider the following:

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You can use Facebook Insights on your Facebook Business page or other business social media analytics as a guide. A clearly defined customer profile and marketing plan allow you to reach your target demographic as economically as possible.

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“The more specific you can get [with your strategy], the easier it is to reach those people for less money,” Myers explained. “Don’t spend money for 10 people to hear your message when only three people are going to buy it.”

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2. Create benchmarks to evaluate your marketing strategy.

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Myers recommends setting clear benchmarks to track your performance. When you know where qualified leads are coming from, you can better direct your marketing efforts.

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“Start with your goals,” Myers advised. “You need something to reach for and also something to benchmark against.”

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Set benchmarks for:

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Track lead conversions in your overall marketing results as well as how specific strategies convert. For example, if you run an ad, include a discount code customers can use when they purchase. Otherwise, you won’t know whether they found your company through the ad or another source.

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“Track where leads are coming from so you know what is and isn’t effective … so you can adjust your spend later,” Myers recommended. “Then, if something’s not working, you try something else.”

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3. Clarify your message to pinpoint your target audience.

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Myers says businesses often make the mistake of sending unclear messages. “A lot of business owners … typically aren’t great at crafting a message because they’re so incredibly invested in [their business],” Myers explained. “[You should] communicate in one sentence or less what you are selling and why someone should care.”

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Giving your audience a reason to care is essential to creating a marketing plan that reaches them. Use your target customer profile to identify their pain points, then create a concise, clear message focusing on how your business solves those problems.

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4. Bring in an outsider to identify your target customer.

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Business owners are incredibly invested in and knowledgeable about their products and services. For this reason, someone outside your company, such as a marketing or business consultant, should look at your marketing plan to ensure your strategy resonates with your intended audience.

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“This is the biggest piece of advice I always give,” Myers noted. “You can’t do everything yourself. Consider a marketing consultant to help you put together a strategic plan or at least talk to an expert to help you come up with a strategy. If you can’t afford a marketing consultant, ask a friend. Bounce some ideas off someone on the outside.”

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By sharing your plan with someone outside your business, you’ll get a clearer sense of how likely consumers will respond to your marketing positively.

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5. Consider strategic partnerships to reach your target audience.

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Part of your target customer profile should include where your audience can be found. You want to determine where your target customers will most likely see your marketing efforts.

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For example:

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“Think about strategic partnerships,” Myers advised. “The best place to start in terms of marketing is to think about where these people are already gathered together in one place.”

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To identify potential partnerships, consider businesses or media channels that have already attracted your customers.

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“Look for businesses that aren’t competitors but already service those audiences,” Myers advised. Approach them with ideas for mutually beneficial partnerships, such as advertising, joint promotions or discounts.

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6. Have a realistic timeline for reaching your target customers.

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Though you want to start making sales quickly, a crucial part of reaching your target customers is having the patience to allow your marketing to work.

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“The biggest mistake I see businesses make is … they don’t give something enough time to work,” Myers noted. “Marketing is like using a personal trainer … You’re not going to see results overnight.”

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Your marketing plan should include a timeline, allowing each strategy enough time to succeed or fail before you move on to the next step. This includes being realistic about the time of year and how seasonal changes affect your customers’ needs and interests.

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“If you see that something is failing terribly, OK, scrap that, move the money somewhere else,” Myers advised. “But most people don’t read something about you once and then buy … there is a frequency of impressions you need to make on one person before they move to action.”

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7. Focus on relationships with your target customers.

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Think less about sales and marketing and more about customer relationships. Create a plan that builds their trust in your business and shows that you understand them.

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Building consumer trust takes time ― another reason to be realistic about your marketing timeline. It also takes a community, including those strategic partnerships.

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“Marketing is really about building relationships … not just taking, but something you can offer them too,” Myers explained.

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According to Myers, many successful companies focus on getting involved in the community around them, from their customers to their colleagues.

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“No one ever becomes successful on their own … if you watch the Oscars, people always have a lot of other people to thank,” Myers added. “Givers gain.”

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Grow your business through targeted marketing

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When it comes to creating a marketing plan, you want the most bang for your buck ― which means determining who your target customers are and how to reach them. A successful strategy doesn’t bombard audiences with ads everywhere. In contrast, it tries to understand and connect with the customers most likely to patronize your business to build relationships with them.

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Once you know your customers’ behaviors and needs, you can craft relevant messages and place them where they will be most impactful. Following these tips will help you identify and reach your target audience, increase engagement and conversions and lead your business to thrive.

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Tom Anziano and Simone Johnson contributed to this article. Source interviews were conducted for a previous version of this article.

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Small business owners understand how critical it is to stay on top of all the myriad tasks and deadlines involved in organizational operations. But keeping tabs on all necessary functions can be challenging, especially while balancing multiple to-dos simultaneously.

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Luckily, tech tools can help. Business organization desktop and mobile apps can help small business owners and professionals stay on task.

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What are the best business and organization apps?

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Check out the following 17 apps that can boost productivity in your organization. Some are free to download and use, while others are more robust tools that require a subscription.

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1. LivePlan

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To start out strong, use the LivePlan business organization app to create a custom business plan. The platform will take you through business plan creation step by step with a few questions, including cash flow projections. Once created, you can tweak your business plan to account for new revenue sources, funding or inventory.

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LivePlan requires a Standard ($15 monthly) or Premium ($30 monthly) subscription. The desktop platform is Google mobile-friendly, so you can log in on a mobile device. Visit the LivePlan website to learn more.

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Editor’s note: Are you looking for a credit card processing solution for your business? Fill out the questionnaire below to receive more information from our vendor partners.

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2. CamScanner

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Need to sign forms or email documents? CamScanner turns your smartphone camera into a scanner, creating PDF or JPG files you can save, email or print wirelessly. Once you take a picture of the document you want to scan, the app removes backgrounds, adjusts the angle and tilt, fixes issues with brightness or color and creates a high-resolution final document.

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A CamScanner Basic account is free; you can upgrade to a Premium account starting at $4.99 per month. The CamScanner app is available for iOS and Android. There’s also a desktop version for document management available for Windows and macOS devices. Visit the CamScanner website to learn more.

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3. Goods Order Inventory

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If you sell physical products, inventory management can be a huge concern. Goods Order Inventory is an inventory tracking app that will help you track your stock along with sales, invoices, payments, locations, suppliers, clients, balance sheets and shipments. The app includes a barcode scanner and multiple reporting options. It integrates with various accounting applications and sales platforms like eBay and Amazon.

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The Goods Order Inventory app is available for iOS and Android. It also has POS, web, checkout and other apps. Subscriptions start at $100 per month. Learn more by visiting the Goods Order Inventory website.

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4. Gusto

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Handling payroll is simpler with an app like Gusto. Gusto can help you manage payroll, compliance, sick days, vacation time and employee benefits all in one place. It also helps you calculate and file your federal and state payroll taxes. Plans start at $40 per month plus $6 per user. Learn more about Gusto’s platform, mobile apps and pricing by reading our in-depth Gusto Payroll review.

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5. TripIt

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If you are a frequent business traveler, TripIt consolidates your travel information, regardless of where you bought tickets, rented your car or booked hotel rooms. When you receive travel confirmation emails, you can forward them to TripIt to create a custom itinerary for each trip. The app also allows you to view departure times, get directions, receive travel alerts and check delays or weather reports.

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TripIt works on iOS and Android devices. There’s a free version with essential functionality and a Pro version with enhanced features for $49 annually. Learn more by visiting the TripIt website.

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6. Hireology

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Hireology can help you improve the hiring and recruitment process. The platform streamlines the process of creating and sharing job ads. Use the app to create a post for the available position. You can then easily market open roles across multiple channels. Then, you can access resumes, move clients to the next step in the recruiting process, message candidates in real time and schedule follow-up messages.

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Hireology is an online platform with an iOS mobile app. Pricing starts at $249 monthly. The Hireology website provides more details.

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7. Opal

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Time management is a struggle for many small business owners, especially with smartphones providing endless distractions. You can boost your productivity with Opal. This business productivity app tracks your phone usage and gives you a clear snapshot of how you spend your day. You can block specific apps and websites, set daily working hours and stay motivated to stay on track with rewards and milestones.

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Opal has iOS and Chrome apps. There’s a free version and several paid versions with additional features. Visit the Opal website to learn more.

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8. Hootsuite

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Hootsuite helps you track your social media marketing efforts. It’s compatible with over 35 social media platforms, including Facebook, Twitter and LinkedIn and lets you schedule hundreds of posts simultaneously. Unlike many other social media management apps, it also has extensive analytics and monitoring options to track the effectiveness of your campaigns.

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The Hootsuite app is available for iOS and Android devices. Pricing starts at $99 per month. Visit the Hootsuite website to learn more.

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What are the best team management apps?

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9. Slack

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Slack is one of the best-known team management apps to help employees communicate more efficiently and effectively. This instant messenger for business reduces the need for back-and-forth emails or long informational meetings. You can create multiple message channels within it for individual products, topics, events or projects, then add the relevant employees to each.

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Slack has iOS and Android apps. Prices vary, including free and custom plans. Visit Slack online to learn more.

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10. GoTo Meeting

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If your business needs a video conferencing service to facilitate calls with employees or clients, GoTo Meeting is a great solution. It provides a single hub that connects users from their phone, computer or tablet. The app includes screen sharing as well as an audio and video connection; you can also record calls for later playback. GoTo Meeting can sync with your calendar, so you can schedule meetings in advance or create regular team appointments.

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GoTo Meeting has iOS and Android apps. Pricing starts at $14 per user per month. Visit the GoTo Meeting website to learn more.

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11. Asana

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Project management app Asana provides a platform for teams to collaborate, communicate and stick to a schedule. An Asana board lets you create tasks and projects, monitor progress, share notes, upload files and communicate directly with team members and employees. This task management app also integrates with Google Drive and Dropbox for file sharing and lets you post updates to your Slack channels.

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Asana is available for iOS and Android devices. There’s a free tier and several paid tiers with advanced features. Visit the Asana website for more information.

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12. LastPass

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If your employees work with sensitive information, increase your web security with LastPass. LastPass is an authenticator solution and password manager. Adding LastPass to a website login creates a two-step verification process. Once employees enter login information, they’ll use the LastPass mobile app to verify their identity with a temporary six-digit code or one-tap push notification.

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LastPass is available for iOS and Android devices. Several personal and business plans are offered. Personal plans range from free to $4 per month; business plans range from $4 to $7 monthly. Visit LastPass online for more information.

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13. ProjectManager

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ProjectManager is an award-winning business project management app and to-do list tool. You can stay organized by assigning due dates, priority levels and more. The app allows you to easily filter projects by due date, owner, project and other important criteria, making it easy to stay on track. You can also collaborate, add files and receive notifications to ensure everyone is on the same page about crucial deadlines.

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ProjectManager is available for iOS and Android devices. Pricing starts at $13 per user, per month. Learn more by visiting the ProjectManager website.

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What is the best business expense app?

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14. Expensify

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Business expense and receipt tracking app Expensify helps you track costs and process reimbursements without worrying about paper receipts. You can link the app directly to a credit or debit account. It automatically tracks charges and places them on an expense report. If you prefer, you can also use your phone’s camera to take pictures of receipts, and Expensify will extract and upload the relevant information.

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Expensify is available for iOS and Android devices. You can download and use the app for free; however, paid upgrades are available. Visit the Expensify website to learn more.

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15. QuickBooks Online

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QuickBooks Online is one of the easiest-to-use accounting apps around. In addition to basic accounting, it covers profit analysis, tax reporting, inventory management and more. It connects to your bank account and integrates with many other payroll, inventory, point-of-sale and business expense apps to streamline your workflow.

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QuickBooks Online mobile apps are available for iOS and Android phones and tablets. Pricing starts at $30 per month. Read our QuickBooks Online review to learn more.

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16. PayPal Zettle

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For those who need to get paid online and on the go, the PayPal Zettle mobile POS app can help. PayPal Zettle is PayPal’s mobile credit card reader and POS solution. Its mobile app allows you to turn your phone or tablet into a mobile register while staying connected to your PayPal account.

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Zettle can help you accept multiple payment methods, including contactless near-field communication payments. You can also use the app to customize and print receipts and collect email and sales data.

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The Zettle app for iOS and Android is free; however, when you accept payments with the Zettle app on your phone, you’ll pay varying transaction fees. Visit PayPal Zettle online to learn more.

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17. Square

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If your business is more brick-and-mortar than online, Square may be your best point-of-sale app option. The Square iOS and Android mobile apps let you accept mobile credit card payments with a phone or tablet; your Square account and the necessary hardware are free (you pay a set fee for each transaction). The solution also integrates with your bank account, which can help streamline your accounting. Read our detailed Square review to learn more.

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How can apps help your business?

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Whether you’re working from home without a full office setup, traveling for work or juggling multiple responsibilities, today’s business owners and professionals must manage numerous tasks on the go. You must be able to access critical data, connect with your teams and meet deadlines at all times.

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Business organization apps help business owners and professionals manage multiple channels from their mobile devices, boosting productivity and saving time and money. These apps can help you do the following and much more:

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  • Automate repetitive tasks like payment processing and recruiting
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  • Organize workflows
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  • Encourage collaboration
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  • Track projects
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  • Extract data to inform financial and operational decisions
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  • Update accounting information
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  • Track inventory
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  • Manage projects
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  • Stay on task
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  • Improve efficiency
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How do you create a business app?

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In addition to finding helpful third-party business organization apps, many companies build their own business mobile apps. These company-specific apps can streamline mobile access to your website, administer a customer loyalty program, improve customer onboarding and retention and much more.

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If you’re interested in creating a mobile app for your business, take the following steps:

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  1. Create a plan. Create a detailed plan and strategy for how your app will serve your business and customers.
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  3. Conduct research. Research other apps you want to emulate or replace, especially those your competitors use.
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  5. Hire a designer. Hire a designer if you don’t have an in-house person with experience in app creation. You should also hire a writer to ensure your app’s text content is professional and easy to understand.
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  7. Design a great user experience. Create wireframes or mock-ups that map the different screens of your app to plan out the user experience.
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  9. Create the app. Write, construct and code your app with the help of your designer and writer.
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  11. Test the app. Test your app to identify missing information or places where the user experience is unwieldy. Your app should be bug-free by the time it launches.
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  13. Launch the app. Release your app after making all necessary tweaks and changes.
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  15. Market the app. Market your app to new and existing customers; consider their feedback when making changes.
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Before going to the expense and hard work of creating a custom mobile app, determine your customers’ needs and evaluate how they currently interact with your business. Consider how an app could improve their experience while helping you boost sales and gain a competitive edge.

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Business apps improve productivity and increase efficiency

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Today’s technology makes it easier than ever for business owners to stay organized and productive on the go. Selecting the business organization apps that meet your needs can help streamline processes, reduce redundant administrative tasks and increase productivity.

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Casey Conway contributed to this article.

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There’s more to taking care of business taxes than gathering records and filing a return after the end of the year. By the time tax season rolls around, it’s too late to plan many of the best strategies to improve your tax situation. Instead of tallying up the damages when you prepare your tax return, consider planning, organizing and making payments on your tax liability throughout the year. This can help reduce the amount you owe.

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What is a tax liability?

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Your federal tax liability is the total amount of tax you owe to the IRS, state or local government for the year. A tax liability includes your income tax ― including tax on capital gains ― self-employment tax and any other federal taxes.

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A tax liability is not the same as the amount you owe when you file your return. For example, if you paid $5,000 in estimated taxes to the IRS for the year and your tax due for the year when you file is $6,000, you owe the IRS $1,000 ($6,000 – $1,000). Your tax liability, or the amount you pay the IRS for the year, is still $6,000, regardless of how much you pay when you file or even if you get a refund.

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Tax debt from previous years includes any unpaid tax liability from each year, plus penalties and interest that have accrued since those taxes should have been paid.

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How can I reduce my tax liability?

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The most straightforward way to reduce your tax liability is to reduce your amount of income subject to tax. From timing business expenses to making careful investments, business owners can use a variety of strategies to lower their liability.

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1. Know which deductions you can take legally.

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“Many small business owners are unaware of deductions and are missing out on money that can be saved every year,” said Gary Milkwick, chief financial officer of 1-800Accountant.

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Milkwick cited the following common business deductions as opportunities to reduce your liability:

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  • Expenses and mileage for personal vehicles used for business.
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  • Cell phone bills for phones primarily used for business.
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  • Costs of operating a business from home, such as a portion of your mortgage, rent and
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  • 50 percent of meal and entertainment expenses with existing or potential partners, employees, contractors and clients if you meet IRS requirements.
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  • Costs to purchase business equipment, such as computers, printers, monitors and phones.
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  • Bank fees, including credit card processing.
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  • Setting up and contributing to retirement plans.
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  • Self-employed health insurance premiums and contributions to a health savings account.
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2. Make smart purchases and investments.

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If you plan to invest in new equipment or services for your business, the timing of those purchases can affect your tax liability this year or next year, said Milkwick. Starting in January, plan your investments for the year and time purchases wisely.

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“If it’s November, and you’re planning on purchasing equipment within the next several months for a business expansion, for example, it may make sense to accelerate the purchase … before the end of the year to get the tax deduction in the current year,” Milkwick told Business News Daily.

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He continued, “[The] same goes for services. If it’s toward the end of the year and you’re planning on a large marketing campaign over the next several months, it may make sense to prepay for some of the costs to take the deduction in the current year.”

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On the other hand, if you have lower income this year and expect to have more taxable income the following year, consider postponing major expenditures until at least January 1. The idea is to match deductible expenses to higher income years so you can offset taxable income most effectively.

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Do you happen to have spare cash to make bigger investments? Consider tax-friendly opportunities. For example, you can write off a significant portion of initial investments in areas like real estate and oil and gas, said Casey Minshew, managing director of Choose Veritas, Inc.

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“Oil and gas investments that pass through ‘intangible drilling costs’ help reduce an investor’s taxable income, as they can take these costs as active deductions against their earned income,” Minshew said. “This can generate up to a first-year return of 30 percent based on tax benefits alone, even before a drop of oil has been produced.”

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3. Don’t confuse cash flow with taxable income.

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Business owners often mistakenly think all cash inflows are taxable income and all cash outflows are deductions, Milkwick said. In reality, the nature of cash inflow or outflow determines whether it can be taxed or deducted.

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For example, income from the sale of a business’ goods or services is taxable. However, some common cash increases that aren’t taxable to the company include bank loans, lines of credit and loans from the owner to the business. “These [loans] are also not deductible to the owner until the business spends the money,” Milkwick added.

\n

Another common mistake made by small business owners or their bookkeepers is to assume all deposits are income, including refunds and even transfers from one account to another. Look carefully at deposits in your bank account to make sure no nontaxable deposits and transfers are counted as income.

\n

4. Invest in your employees.

\n

One of the best ways to reduce your taxable income is to reinvest earned money back into your business, specifically your employees. This reduces your tax burden while simultaneously helping your team succeed.

\n

Salaries, wages, bonuses and other compensation you pay employees in a given year are generally tax deductible if they fit the following criteria:

\n
    \n
  • The compensation is both ordinary and necessary.
  • \n
  • They are a reasonable amount.
  • \n
  • They paid for services actually provided.
  • \n
  • They were paid or incurred in the current year.
  • \n
\n

Contributions by employers to employee retirement accounts are also tax-deductible. According to the IRS, employers may deduct 401(k) contributions as long as they don’t exceed the limitations described in Section 404 of the Internal Revenue Code. Plus, on top of the benefit of reducing your tax liability, offering employees matching, profit-sharing or safe harbor contributions is a great way to boost morale, attract and keep top talent and grow your business.

\n

5. Hire family members.

\n

If your spouse, children or other family members work in your business, consider paying them as employees. One reason to pay a spouse a salary is so that they contribute to Social Security in their own name.

\n

Paying children to work for you can lower your overall tax burden because your kids are likely in lower tax brackets than you are. In addition, you are not required to pay Social Security or federal unemployment tax (FUTA) on your children’s salaries.

\n\n\n \n\n\n

Can tax deductions lead to an audit?

\n

While it makes financial sense to explore all your options for reducing your tax bill, be careful. If deductions look suspicious to the IRS, the agency might conduct a tax audit of your business.

\n

The IRS has switched its focus from large corporations to smaller business entities like sole proprietors, limited liability companies (LLCs), partnerships and S corporations (S-corps), said Jessie Seaman, vice president of tax at Liberty Tax. In other words, your business could be under even greater scrutiny than big competitors are. [Related article: What Should I Know About an LLC?]

\n

Seaman noted that the IRS especially scrutinizes certain types of business tax deductions, such as those for home offices; meals, travel and entertainment; vehicle use; and real estate losses.

\n

One of the most important things you can do to reduce your business tax liability and prevent audits at the same time is to keep good records. Keep separate records for your company to avoid commingling business and personal transactions. Most business deductions are lost or contested in an audit not because taxpayers didn’t know they were deductible but because of sloppy or nonexistent recordkeeping. Take advantage of expense tracking apps, high-quality accounting software and tax solutions to keep your records up to date at all times. As your business grows, consider paying accounting and tax professionals to help minimize your tax burden.

\n

If you receive an audit notice, read Business News Daily’s guide to handling an audit properly.

\n

How can credits reduce my tax liability?

\n

One of the best ways to decrease your tax liability is with tax credits.

\n

Unlike tax deductions, which reduce taxable income, tax credits reduce the tax you owe dollar for dollar. Many federal tax credits are available for businesses, such as the general business credit, investment credit, credit for employer-provided child care and facilities and the Indian employment credit.

\n

Your business may be eligible for more tax credits than you can take in a year. If that happens, you may be able to do one of two things:

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    \n
  1. Apply the tax credit to previous years when you did not exceed your credit limit to receive a retroactive refund.
  2. \n
  3. Carry the credits forward and apply them to the next tax year.
  4. \n
\n

Many states also offer tax credits to encourage economic growth and business investment. These vary from state to state and many are awarded to businesses that increase employment, use local resources or operate in underdeveloped cities and regions. Your state’s treasury department or chamber of commerce should have comprehensive information on available state and local tax credits.

\n\n\n \n\n\n

What is the tax treatment of business charitable contributions?

\n

Individuals can deduct qualified charitable contributions if they itemize deductions. However, you receive more tax benefits if your charitable contribution qualifies as a business deduction. Contribution deductions taken by your business can reduce your taxes further by lowering your adjusted gross income and your income subject to self-employment tax.

\n

Not all donations are deductible business expenses, however. You can deduct certain charitable contributions as business expenses if your business received any benefit in exchange for the donation, such as ad space or event sponsorship.

\n

What makes a business tax-exempt?

\n

If you run an organization with a purpose other than producing income, you may save on taxes by applying for tax-exempt status — that’s because tax-exempt organizations don’t pay federal income taxes. To be eligible for tax-exempt status, the owners and founders of a business must not receive profits from it, although they may receive expense reimbursements. If you receive a salary from your nonprofit organization, you are treated as an employee. The organization pays payroll taxes and withholds taxes, and you report your salary as an employee on your individual tax return.

\n

Organizations that can be tax-exempt generally fall into one of nine categories:

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    \n
  1. Religion, such as churches or synagogues.
  2. \n
  3. Arts or culture, such as art museums.
  4. \n
  5. Education, such as universities or parent-teacher associations.
  6. \n
  7. Public social benefit, such as the Gates Foundation or the United Way.
  8. \n
  9. Health, such as nonprofit hospitals or cancer societies.
  10. \n
  11. Human services, such as homeless shelters or the Girl Scouts.
  12. \n
  13. Environment, such as human societies or environmental foundations.
  14. \n
  15. International or foreign affairs, such as the International Committee of the Red Cross.
  16. \n
  17. Membership organizations, such as veterans’ organizations or labor unions.
  18. \n
\n

To receive tax-exempt status, your business must register with the IRS. The most common form of a tax-exempt organization is 501(c)(3) status. To be eligible, your organization must:

\n
    \n
  1. Not give net income to an owner, founder or any other individual.
  2. \n
  3. Have a religious, scientific, educational or other charitable purpose.
  4. \n
  5. Not be involved in political campaigns or attempt to influence government legislation.
  6. \n
  7. Not violate public policy or be involved in illegal activity.
  8. \n
\n

If your business is tax-exempt, donations made to your organization are tax-deductible. Be aware that nonprofit organizations may still owe state and local income tax.

\n\n\n \n\n\n

How do I calculate and file my federal business taxes?

\n

If your business is not a tax-exempt organization, the way you pay business taxes depends on your business organization type. An LLC, for example, will have a different tax structure than a sole proprietor.

\n

The main federal taxes that business owners must calculate and pay are as follows.

\n
    \n
  • Income taxes: Businesses, except partnerships, must file an income tax return every year. (Partnerships file information returns.) How your income tax is calculated depends on the structure of your business. Partnerships, sole proprietorships, corporations and S-corps are the most common types of business structures.
  • \n
  • Self-employment tax: As a self-employed business owner, you pay Medicare tax and Social Security tax through self-employment taxes if you earn more than $400 from self-employment income. Report self-employment income on Schedule SE, Form 1040.
  • \n
  • Employment taxes: If your business has employees, you pay 50 percent of their Social Security and Medicare taxes as well as FUTA. You also calculate income tax, Social Security and Medicare withholding from your employee’s pay and submit it to the IRS.
  • \n
  • Excise tax: Some businesses pay federal excise tax. You’d pay this if you manufacture or sell certain products, use specific kinds of equipment or facilities or receive payments for specific services. Businesses that pay excise taxes range from indoor tanning providers to aircraft management services.
  • \n
\n

You may need to pay additional state and local taxes, including state income tax, property tax and local transit levies. Although these taxes are often much lower than federal taxes, they can be complicated to calculate and may carry large penalties for mistakes, so you’ll want to check all forms carefully before submitting.

\n

Federal income taxes, including self-employment tax, are paid as you go throughout the year. Unlike employees, who have taxes withheld from their paychecks, businesses and the self-employed must file estimated taxes every quarter based on the income earned up to that point in the year. Federally, income tax payments are due on April 15, June 15, September 15 and January 15 for the previous tax year. Estimated tax is calculated using Form 1040-ES or Form 1120-W for corporations.

\n

Tax planning is a vital part of running a business

\n

To get the best result when it comes to reducing your tax liability, work proactively with a tax preparation specialist or certified accountant throughout the year. A tax pro can advise you on strategic decision-making to lower your tax liability and ensure you receive every deduction, credit or tax exemption possible. While managing the business of your business may be one of the least appealing parts of being a business owner. Tax planning is crucial to ensure your company remains financially sound and in line with the law.

\n

Sally Herigstad and Sean Peek contributed to this article. Source interviews were conducted for a previous version of this article.

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Whether you want to start a new business or grow your current company, doing business in Michigan is an excellent option. The state brings several opportunities to entrepreneurs and small business owners in industries that include outdoor recreation as well as indoor relaxation. We’ll share the information you need to get up and running if you want to start a business in Michigan.

\n\n\n \n\n\n

Why should you start a business in Michigan?

\n

Michigan’s economy has shown vital signs of recovery since the Great Recession. Additionally, the state has appealing characteristics for entrepreneurs as well as potential employees with the skills employers want.

\n

1. Michigan has an increased focus on small businesses.

\n

Despite a downturn due to the recession, Michigan has a renewed small business focus that makes the state inviting for new ventures. “After the Great Recession, there has been an increase in emerging small businesses [in Michigan],” said Todd Heyboer, owner of online boutique Closet Barcode. “There has been a great deal in improvement, as you can see in the falling unemployment rate and the rise in median incomes.”

\n

2. Michigan is enjoying economic growth.

\n

While Michigan’s per capita personal income is just 83.9 percent of the national average, it has consistently ticked upward since 2009. In 2022, Michigan had the 14th largest economy in the United States. Before employment rates dipped due to the COVID-19 pandemic in 2020, Michigan’s labor force had been steadily growing since 2011.

\n

3. Michigan has space for businesses to grow.

\n

Michigan has plenty of space for new businesses to put down roots. “There is still a big surplus of available office space and, thus, low rental prices,” said Monte Falcoff, principal at the Harness Dickey law firm’s Detroit office.

\n

For example, in Detroit, about 2 million square feet of new office space is under construction. Leasing opportunities are also expected to increase across the state as companies rebound from pandemic-related financial effects.

\n

4. Michigan’s manufacturing industry is thriving.

\n

Manufacturing is one of the most vital sectors of Michigan’s economy. About 20 percent of Michigan’s jobs come from manufacturing industries, according to a report by Michigan State University. Additionally, Michigan is home to many workers skilled in engineering or chemistry, and there’s plenty of room for manufacturing facilities.

\n

“Michigan has a history of entrepreneurship and engineering, and a large concentration of engineering talent and manufacturing resources are present within a quick drive,” Falcoff said, making the state an attractive place for entrepreneurs in the manufacturing industry.

\n

5. Michigan’s cost of living is affordable.

\n

Michigan’s affordable cost of living will likely appeal to the employees businesses want to attract. Additionally, entrepreneurs enjoy low real estate costs and moderate taxes. Michigan’s cost of living is about 10 percent lower than that of the U.S. as a whole, and its housing costs are particularly attractive. According to MIT’s living wage calculator, a single adult without any dependents could meet all their needs in Michigan on a wage of $16.27 per hour.

\n\n\n \n\n\n

How do you get a business license in Michigan?

\n

If you’re starting a business in Michigan, you may need to get one or more business licenses or registrations. This is also true for independent contractors working in Michigan, who may need a license or permit depending on their work. Not every business needs a license, however.

\n

In most cases, the licenses you need are issued by a state agency, depending on the type of business you start. For example, a dermatology business must be licensed by the Department of Licensing and Regulatory Affairs, while a movie theater will need multiple licenses from the Michigan Department of Treasury and the Department of Agriculture & Rural Development’s Food and Dairy Division.

\n

To learn whether or not you need a business license in Michigan, visit the state license search page. You can search by business type or browse an alphabetical list. Once you find your business, you can click through to the relevant state licensing agency.

\n

Whether or not you need a license for your business, you must register with the state for tax purposes. You can register through the Michigan Department of Treasury. You will also need an Unemployment Insurance Agency account number if you plan to start the hiring process and bring on employees.

\n

How do I start an LLC in Michigan?

\n

Several types of business legal structures, including limited liability corporations (LLCs), must register with the Corporations Division of the Michigan Department of Licensing and Regulatory Affairs.

\n

To protect your LLC from personal liability, you must report the name and address of your registered office and resident agent to the agency annually. If you have a partnership and want to limit the liability between partners, you can register as a limited liability partnership (LLP) from year to year.

\n

How do I register a business name in Michigan?

\n

If you won’t be operating as a sole proprietor using your own name, you must register a business name with the state of Michigan. This business name is sometimes known as a fictitious name, trade name, assumed name or DBA (“doing business as”).

\n

You must first register your business with the county clerk in the area it will operate. Most business entities — including LLCs, LLPs and corporations — must also file a form with the Michigan Department of Licensing and Regulatory Affairs to conduct business under an assumed name.

\n

Every business in Michigan must have a unique name. You will need to do a business entity search before registering your assumed name with the state to ensure your business name is not already in use.

\n

How much does it cost to start a business in Michigan?

\n

The cost of starting a small business in Michigan depends on the business type. Below are the general filing fees for licensing and permitting a new business in Michigan.

\n
    \n
  • Filing a city or county certificate for an assumed business name: $10 and up
  • \n
  • Filing an assumed business name with the state: $10 and up
  • \n
  • Filing Michigan articles of incorporation: Starting at $50
  • \n
  • Expedited processing for articles of incorporation: $50 to $1,000
  • \n
  • Business licenses: From free to hundreds of dollars, depending on the type of license
  • \n
\n

Other costs that vary by business type include the following:

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    \n
  • Equipment
  • \n
  • Supplies
  • \n
  • Inventory
  • \n
  • Website domain and hosting
  • \n
  • Rent for a retail or office space
  • \n
  • Business bank account
  • \n
\n

These costs range from a few hundred dollars to tens of thousands. You may also need to pay fees for federal paperwork or licenses. For example, you might hire a company to file for an Employer Identification Number for federal taxes.

\n\n\n \n\n\n

How are business taxes handled in Michigan?

\n

“Our government instituted a flat 6 percent corporate tax, among the country’s lowest, and that’s helped Michigan become a great place to open a new business or expand a current one,” said B.J. Lennon, senior director of strategic sales for recruiting and staffing company Aerotek.

\n

This tax rate, known as the Corporate Income Tax (CIT), went into effect in 2012. For most businesses, it replaces the Michigan Business Tax (MBT). Businesses that qualify for the small business alternative credit under the CIT pay a tax rate of 1.8 percent instead of 6 percent.

\n

If your business doesn’t qualify for the CIT, you will likely need to pay the MBT, which imposes a business income tax of 4.95 percent and a modified gross receipts tax at a rate of 0.8 percent. Michigan also levies a 6 percent sales tax and a 4.25 percent flat personal income tax rate. The Michigan Department of Treasury provides more information about the state’s business taxes.

\n

Some business sales are taxed in Michigan, while others are not. Either way, it’s smart to obtain a sales tax license through the Department of Treasury. In some cases, this license will also allow you to make purchases for resale without paying taxes to the original vendor.

\n\n\n \n\n\n

How do I start a business in Michigan with no money?

\n

Accessing capital for startups or expansions is a little more challenging in Michigan than it is on the coasts. However, some small business owners have found that access is improving as the economy grows.

\n

Heyboer noted that rapidly growing startups encounter many pain points because access to venture capital is not as great in Michigan as in other parts of the country. Young companies should prepare for a challenging time finding investors and plan accordingly.

\n

Since venture capital is not widely accessible in Michigan, many entrepreneurs turn to local federal credit unions, such as the Michigan State University Federal Credit Union. The federal Small Business Administration (SBA) also provides loans, financing and business grants for small businesses and startups.

\n

Various nontraditional small business financing options are also available to entrepreneurs who lack the cash flow to start a business. These include peer-to-peer lending and community development finance institutions. Many nontraditional options rank among our picks for the best business loans.

\n

Best industries for starting a business in Michigan

\n

If you want to start a business but aren’t sure which industry to choose, here are some of the most favorable Michigan industries.

\n
    \n
  • Manufacturing. Michigan ranks number six in the U.S. for exports, with a total export value of $55.5 billion in 2021. General Motors, Ford and Whirlpool all have manufacturing facilities in Michigan. The manufacturing industry presents several opportunities for new businesses, including furniture, wood products, toys and electronics.
  • \n
  • Medical technology. Michigan ranks among the top 10 states nationwide for medical device technology businesses. In 2020, 40 percent of the state’s venture capital was invested in the life sciences and healthcare fields. Michigan also is a top host in the U.S. for biomedical engineering students. As these graduates look to gain experience and enter the workforce, they create a source of new talent for Michigan businesses.
  • \n
  • Tourism. Michigan’s outdoor activities are a significant attraction for tourists, presenting several opportunities for small businesses. For example, boating and fishing activities in the state generated about $948 million in 2021. Michigan also boasts a profitable wine industry that attracts 615,700 tourists and produces almost $209 million worth of related sales every year. Bed and breakfasts and fruit farms are other attractions that business owners are finding profitable.
  • \n
\n

Resources for small business owners in Michigan

\n

If you’re a small business owner in Michigan looking for resources to help you move forward, many organizations and government agencies can help. Below are some services that can answer your questions and connect you with the resources you need to get up and running.

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    \n
  1. Michigan SCORE. SCORE’s volunteer business professionals and expert mentors give counsel and guidance to entrepreneurs looking to start or expand their businesses. The services are entirely free and volunteer-driven. Chapters in Michigan include Traverse City, Tip of the Mitt, Muskegon and Grand Rapids.
  2. \n
  3. SBA district offices. The U.S. Small Business Administration has a Michigan district office where small business owners can access financing and grants, as well as consultations and counseling services. The district office also offers opportunities to apply for federal government contracts through the SBA and avenues for assistance in the wake of natural disasters.
  4. \n
  5. Michigan Small Business Development Centers. Michigan hosts a number of development centers for small businesses. Each center in the Michigan SBDC network is dedicated to supporting the development and retention of Michigan small businesses. These centers help entrepreneurs do everything from writing business plans to navigating the state’s tax code.
  6. \n
  7. Michigan Economic Development Corporation. The MEDC answers many questions about starting and running a small business in Michigan. It can also connect business owners and entrepreneurs to various resources. You can assess information such as links about regulations and permits as well as real estate databases to find property for new businesses in the state.
  8. \n
\n

Starting up in the Great Lakes State

\n

You now have the steps you need to get your great business idea moving in the right direction. With expert advice and resources, you can start your business equipped with everything you need. A successful launch — and growth — in Michigan may be right around the corner.

\n

Shayna Waltower and Adam Uzialko contributed to this article. Some source interviews were conducted for a previous version of this article.

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Business presentation skills are critical in the professional world, particularly for entrepreneurs and small business owners seeking new investments or trying to land important client accounts. A robust, exciting presentation can entice and sway your audience, but a weak effort can cost your business time, money and opportunities.

\n\n\n\n

While many entrepreneurs aren’t necessarily excellent public speakers or even practiced sales professionals, everyone can learn how to improve their presentations by honing specific corporate presentation skills.

\n\n\n\n

How to give good business presentations

\n\n\n\n

What differentiates a strong presentation from a weak, boring one? According to James Ontra, CEO of Shufflrr, focusing on the following four categories can take your business presentation skills to the next level.

\n\n\n\n

1. Be strategic about your business presentations.

\n\n\n\n

Ontra recommends that small business owners consider every presentation an essential aspect of their overall marketing plan and strategy — not a discrete set of slides for a single purpose. With this mindset, you must think tactically every time you prepare to present.

\n\n\n\n

Don’t focus solely on what will happen while you speak. Instead, structure your presentation around what you want to happen afterward. Ask yourself these questions:

\n\n\n\n
    \n
  1. What do I want people to remember at the end of my presentation?
  2. \n\n\n\n
  3. What next step do I want them to take when we are done?
  4. \n\n\n\n
  5. How can I gain my audience’s trust?
  6. \n
\n\n\n\n

Gaining your audience’s trust is particularly crucial because of the face-to-face nature of in-person presentations. This type of personal interaction can make a profound impression on your audience — much more than a phone call or written communication.

\n\n\n\n

“If you lose them in your presentation, all your other marketing won’t make a difference,” Ontra warned. “If you don’t gain trust, no matter what else [your audience] read or saw on TV, [they] would discount all of it.”

\n\n\n\n

By thinking strategically, you put yourself in the mindset to create a presentation that supports your other marketing efforts and connects with your audience.

\n\n\n\n

2. Prepare and practice your business presentation.

\n\n\n\n

According to Ontra, nothing is worse than learning the contents of a presentation as you speak.

\n\n\n\n

“You’ve got to take a moment to know the content,” Ontra advised. “If you can’t speak confidently and conversationally, people will know you’re not the expert they’re looking for.” If you fail to demonstrate your expertise, your audience will lose interest before they come to trust your business.

\n\n\n\n

Taking time to prepare and know your material is vital to an engaging presentation, no matter who your audience is or the topic you’re covering. However, knowing your material doesn’t mean memorizing a script. Instead, try to understand what you want to communicate and why. Focus on the following elements:

\n\n\n\n
    \n
  • Information you want to cover, such as statistics and sales analytics
  • \n\n\n\n
  • The flow of the material
  • \n\n\n\n
  • The goal of the presentation
  • \n\n\n\n
  • Questions that your audience may ask
  • \n
\n\n\n\n

Ontra suggests familiarizing yourself with your content well enough to continue without using any technology or visual aids you prepared. “If you were one-on-one in the elevator without a slide,” Ontra explained, “how would you explain that slide to a person?” You should be able to answer that question for every portion of your presentation.

\n\n\n\n

Preparation will help you develop confidence, eliminate fillers and awkward silences and nail down your timing. Consider the following structure:

\n\n\n\n
    \n
  1. First, practice on your own, but don’t memorize your presentation; memorization will make your delivery sound rote.
  2. \n\n\n\n
  3. Next, video yourself and watch the recording.
  4. \n\n\n\n
  5. Finally, practice with a live audience — a trusted colleague or family member — to refine your delivery.
  6. \n\n\n\n
  7. Capture your business presentation audience’s attention.
  8. \n
\n\n\n\n

The first few moments of a presentation are critical — you must capture your audience’s attention and convince them to listen to the rest of your presentation. Ontra recommends a simple tactic: Start your presentation with a small story or anecdote about your business.

\n\n\n\n

“Use something that captures curiosity,” Ontra suggested. If you can get them to imagine something — the dripping of a leaky pipe or the sick feeling in your stomach when you lose your wallet — it will help your audience relate to what you are talking about instantly.

\n\n\n\n \n\n\n\n

4. Speak candidly during your business presentation.

\n\n\n\n

Even with your audience’s attention, it can be intimidating to speak persuasively and confidently, especially if you’re uncomfortable with public speaking.

\n\n\n\n

To overcome your anxiety, Ontra suggests selecting one audience member to speak to. Never choose someone who intimidates you. Instead, “pick a friendly face in the crowd and speak to them,” Ontra recommended. “Then everyone will hear that same confident message.”

\n\n\n\n

By speaking as if you were talking to a friend, your presentation will sound conversational and candid, not memorized and rehearsed.

\n\n\n\n

But how do you sound conversational when delivering a prepared presentation? Ontra says you shouldn’t read what’s written on your slides. Instead, visualize your slides. “Put an image in your mind for each one,” Ontra advised. “Something that cues you so you can talk about it, not something that cues you off so you say words that have been memorized.”

\n\n\n\n

If you become nervous or lose your place, Ontra suggests remembering that all you’re doing is telling a story. “Presentations are corporate storytelling,” Ontra noted. “If you can tell the story of your company with a short message and have it reinforced with a visual slide, you’re in.”

\n\n\n\n \n\n\n\n

What makes for a good presentation?

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A presentation has three parts: what you say, your body language and facial expressions and your visual aids. For a truly outstanding presentation, all three must be top-notch.

\n\n\n\n

Verbal presentation

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Your verbal presentation consists of what you say and how you say it. Here are some tips for a successful verbal presentation:

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    \n
  • Consider your audience: Before beginning, consider what your audience already knows and what they want to learn. If speaking to novices, cover the basics in a longer introduction so they aren’t lost. For a more experienced audience, a sentence or two on the basics is fine before jumping into higher-level information. Include at least one surprising statistic or fact to keep their attention and tell stories to illustrate your points.
  • \n\n\n\n
  • Speak loudly and clearly: Few things are more frustrating than sitting through a presentation and being unable to hear the speaker. If you have a microphone, get to the venue early to do a mic check. Modulate your volume so it’s not too loud or too soft. Practice holding handheld mics at different distances from your mouth until you get the best volume — and keep it there throughout your presentation so your words are audible.
  • \n\n\n\n
  • Project your voice: If you don’t have a microphone, you must project your voice to be heard. Breathe from your diaphragm and speak louder than you usually would. Start your presentation by asking audience members sitting in the back if they can hear you and make adjustments as needed.
  • \n\n\n\n
  • Enunciate properly: When talking, enunciate your words to ensure you’re understood. End each sentence with a downward pitch to portray confidence, not an escalating pitch, as if you were asking a question. Speak with enthusiasm and passion, not in a monotone.
  • \n\n\n\n
  • Speak at a controlled pace: Your presentation should be well-timed from your practice sessions to fit your time allowance. Even if you have limited time — if you’re giving an elevator pitch, for example — don’t talk fast. You’ll seem nervous and not in control of the material. In a sales presentation, talking too fast can also make you sound like a high-pressure salesperson. Additionally, a fast pace can make it hard for your audience to grasp what you’re saying.
  • \n
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Body language

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Just as body language mistakes during an interview can cost you a job, poor body language during a presentation can lose your audience. Your facial expressions and bodily stance communicate significant information about your confidence level and emotional state. Here are some presentation body language tips:

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    \n
  • Before you go on, strike a power pose: Before going on, take a moment to strike a power pose to get psyched up. For example, channel one of Superman’s or Wonder Woman’s stances to boost your confidence.
  • \n\n\n\n
  • Greet the emcee or host: If someone introduces you, stride purposefully to them, look them in the eye and shake their hand while thanking them.
  • \n\n\n\n
  • Acknowledge the audience: After being introduced, turn to your audience and focus on different parts of the room while smiling. Make eye contact with people as you speak.
  • \n\n\n\n
  • Maintain good posture: Stand up straight with your shoulders back and keep your arms by your side or slightly in front of you when gesturing.
  • \n\n\n\n
  • Choose the right setup for your needs: Some people like to move around while talking while others prefer to stand mostly in one place. A wireless microphone allows you to use more hand gestures, so it works best if you like to gesticulate. Otherwise, you could end up moving the mic away from your mouth or, even worse, bumping it and causing feedback.
  • \n\n\n\n
  • Smile, smile, smile: Smile occasionally throughout the presentation. This allows the audience to bond with you and shows you’re relaxed and confident, even if you aren’t. The simple act of smiling can make you feel more self-assured, so it’s a win-win.
  • \n
\n\n\n\n

Visual aids

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Visual aids are a common presentation tool. Here are some tips for using visual aids in your presentations:

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    \n
  • Don’t use visuals as the primary information source: Many presentations use visual tools, such as a PowerPoint slideshow that includes images and key facts. Visual aids give the audience something else to look at and reinforce the presentation’s information. However, they shouldn’t be the primary information source.
  • \n\n\n\n
  • Use limited text: If you’re using slides, your text should be brief. A slide should not include more than three sentences or bullet points.
  • \n\n\n\n
  • Include high-quality images: Most, if not all, slides should include striking images. Graphs can illustrate your points and other images can support the talk’s theme. To ensure consistency in your presentation, include elements of your visual brand, such as your logo and company images.
  • \n\n\n\n
  • Consider all audience members: The slide text should be large enough that people in the back of the room can read it easily — no smaller than 32-point font.
  • \n\n\n\n
  • Work with a professional: If you lack confidence in your presentation design skills, ask a colleague or a freelancer for help.
  • \n\n\n\n
  • Use a remote: Advance each slide manually with a remote. This will give you time to discuss each slide and answer questions as needed. In contrast, tools like auto-playing PowerPoint presentations can feel rushed.
  • \n
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Tips for in-person business presentations

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Focus on the following best practices when giving an in-person business presentation:

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    \n
  • Address different parts of the room: Walk to both sides of the stage and make eye contact with someone in every part of the room. This will make everybody in the audience feel like you are speaking directly to them.
  • \n\n\n\n
  • Avoid filler words: Don’t use words like “um,” “like” and “you know.” If you lose your train of thought, take a breath and get back on track.
  • \n\n\n\n
  • Avoid negative words: Avoid negative words, such as “don’t.” Negative words tend to communicate the opposite of what you want to say. Instead, speak positively. For example, replace “don’t forget” with “remember.” Instead of saying, “Don’t get bogged down in minutia,” say, “Focus on the big picture.”
  • \n\n\n\n
  • Arrive at the venue early to organize equipment: Arrive ahead of time to check in, get fitted for a microphone, hook up your laptop to the projector and test your internet connection for a smooth presentation. If you’re setting up a presentation using an iPhone or iPad, ensure you know how to connect your device to the venue’s projector or smart TV.
  • \n\n\n\n
  • Gauge your audience’s reaction: During the presentation, does the audience look engaged or bored? If they look bored, use humor to reengage them or ask a question to generate instant engagement.
  • \n
\n\n\n\n

Tips for virtual business presentations

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Virtual presentations can be challenging because there is a greater propensity for your audience members’ attention to wander. Follow these tips to optimize your results:

\n\n\n\n
    \n
  • Ensure you’re well-lit: Avoid backlighting, which will throw you into shadow. If you have a window behind you, close the blinds. The light should come from in front of you. Eyeglass wearers should adjust the angle of their light source to reduce glare. Many virtual presenters use ring lights for optimal lighting.
  • \n\n\n\n
  • Be mindful of your background: Audience members can see behind you, so opt for a clean and uncluttered area. If you present from home, ensure nothing personal or potentially embarrassing sits in the background. If you can’t control your environment, choose a video conferencing service that allows virtual backgrounds, such as Zoom.
  • \n\n\n\n
  • Get comfortable with the technology: Do several run-throughs with the software to familiarize yourself with the controls and capabilities. For example, you should know how to mute yourself or others and acknowledge audience questions.
  • \n\n\n\n
  • Ensure all tech works correctly: Well before the presentation, test your camera, microphone and internet connection to prevent glitches. Adjust your distance from the camera so your head and shoulders take up most of the frame.
  • \n\n\n\n
  • Look at the webcam: During an in-person presentation, typically you’d look at the audience. However, this approach will backfire in a virtual presentation. Instead, pay attention to the camera to help every participant feel like you’re looking directly at them.
  • \n\n\n\n
  • Interact with the audience: Every 10 minutes or so, interact with the audience by asking a question and having them answer in the chat window. Next, mention and comment on some answers, acknowledging individuals by name.
  • \n\n\n\n
  • Recruit an assistant: If possible, have someone else be your admin. Keep a copy of the presentation for yourself and forward the slides to the appointed individual in case a technical issue arises. Your assistant can also monitor the chat for anything noteworthy to comment on.
  • \n
\n\n\n\n \n\n\n\n

Crushing your presentation

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Many entrepreneurs and small business owners feel stressed about giving presentations. While some are natural-born public speakers, others struggle. However, honing corporate presentation skills can boost your confidence and help you convey your ideas with aplomb, whether you’re pitching business investors or wooing a new client.

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From preparing and practicing in advance to speaking candidly about your experiences and knowledge, business presentation best practices can elevate your speaking skills and impact your audience — and your bottom line.

\n\n\n\n

Sammi Caramela contributed to this article. 

\n"}},{"_index":"wp-index-bnd-prod-content","_type":"content","_id":"3129","_score":2,"_source":{"canonical":"https://vaylees.com/10413-create-visual-brand.html","displayModified":"2023-10-20T13:59:50Z","docType":"article","editorsPick":false,"href":"10413-create-visual-brand.html","id":"3129","ID":3129,"isSponsored":false,"published":"2017-12-05T00:45:00Z","site":"bnd","stream":"Your visual brand is one of your strongest and most consistent marketing tools. Here’s what to do ― and what not to do ― as you build it.","subtitle":"Your visual brand is one of your strongest and most consistent marketing tools. Here’s what to do ― and what not to do ― as you build it.","title":"Do’s and Don’ts of Creating a Visual Brand","author":{"displayName":"Katharine Paljug","email":"kay.paljug@gmail.com","thumbnail":"https://images.vaylees.com/app/uploads/2022/04/18120335/katharine-paljug.jpeg","type":"Senior Writer"},"channels":{"primary":{"name":"Grow Your Business","slug":"grow-your-business"},"sub":{"name":"Sales & Marketing","slug":"sales-marketing"}},"meta":{"robots":"index, follow","description":"A visual brand is a strong and consistent marketing tool. Here’s what you should do ― and not to do ― as you create it."},"thumbnail":{"path":"https://images.vaylees.com/app/uploads/2022/04/04081509/1554238751-scaled.jpeg","caption":"Dragon Images/Shutterstock","alt":""},"content":"

The images, logos, photos and designs you use to promote your business make up your visual brand. You may not realize it, but your visual brand tells the story of your business, including your company’s values, personality and purpose. It can be one of the best tools you have for communicating with customers. Poor visual branding, however, can misrepresent and hurt your business.

\n

Not sure how to create a strong, effective visual brand? Follow these seven do’s and don’ts to help your company grow and connect with the right customers.

\n\n\n

The do’s of creating a visual brand

\n\n\n

Below are four principles to always keep in mind as you create your visual brand (and if you rebrand down the line).

\n

1. Do be consistent.

\n

The visual elements you use to represent your brand should all have a similar feel and message.

\n

“Consistency is a huge part of visual branding,” said Nadeena, the photographer and content creator behind Art & Anthem, who works with small businesses to develop their visual brand.

\n

Consistency doesn’t just help customers recognize you. It also allows them to connect with your brand and develop a relationship. This connection — when consumers relate to your business — is key to gaining trust.

\n

An inconsistent visual brand, by contrast, can create a perception that your company is not genuine or trustworthy.

\n

“Worse than having an ineffective visual brand that leaves no impression is having one that leads your potential customers to assume … that you’re a fraud,” said Nadeena.

\n

2. Do understand your target market.

\n

Your visual brand impacts how customers perceive and understand your business. But you can’t know how customers will respond to your visuals until you know who they are. That’s why Nadeena tells clients that the most important part of developing your visual brand is understanding your target market.

\n

“Consumers no longer simply buy things simply out of need,” Nadeena said. “There are a lot of options. So, they do their research and usually end up leaning toward the brand that they can relate more to, that seems to get … who they aspire to be.”

\n

Once you know who your customers are and how they want to see themselves, you can create and use visuals that appeal to those aspirations. This increases your chances that consumers will choose your company over your competitors.

\n

3. Do think about emotions.

\n

Whom do you want to attract? What do you want consumers to think and feel when they come across your brand?

\n

Nadeena recommends asking yourself these questions when developing any element of a brand, but these queries are especially important when planning out your visual assets.

\n

Photos, images and design elements are a powerful branding tool because they provoke strong emotional reactions. Visuals, more quickly and easily than words, can tell customers whether your brand is a good fit for them. “With visuals, people have that instant recognition that ‘Yes, this is so me,’ or ‘No, not my vibe at all,’” said Nadeena.

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Your visual brand should be designed to create an emotional reaction that will lead your target customers to trust and identify with your company. This will increase their willingness to make a purchase.

\n

4. Do treat your visual brand as part of your marketing strategy.

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Although many companies treat visual elements, especially on social media, as an afterthought or a separate tool, they should be considered part of your overall marketing strategy.

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Like any form of marketing, a good visual brand “leads to trust in the brand and increased loyalty — a long-term investment in increasing sales,” said Nadeena.

\n

The right visual elements affect customers’ perception of your brand and convince them to make a purchase in the same way that a postcard, magazine ad or web page can.

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“At the end of the day, everything has to point in the same direction, saying the same message — either verbal or nonverbal,” said Nadeena.

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When you integrate your visual branding with the rest of your marketing strategy, you create a consistent message that eventually reaches and connects with your target market.

\n\n\n \n\n\n

The don’ts of creating a visual brand

\n

As you create and maintain your visual brand, you should avoid the following potential pitfalls:

\n

1. Don’t stop with your logo.

\n

Many new businesses spend large amounts of time, energy and money in their quest to design the perfect logo. While it’s an important part of your brand, it isn’t the only thing that matters. When considering the elements that make up your visual brand, it’s important to think beyond the logo.

\n

“I think even designers have this problem [of stopping with the logo], because business owners might not fully understand what branding is and how it is the foundation that you build everything on,” said Nadeena.

\n

In addition to your logo, consider how employee headshots, product images, ad photography and social media images represent your brand. All of these elements work together to create a visual impression that relays to customers what your business stands for.

\n

2. Don’t focus only on social media.

\n

Every point of contact that a customer has with your business, from the photo in an advertisement to the postcard you ship with orders, has the potential to influence how they perceive your company. All these visuals need to be carefully considered and integrated with each other.

\n

“Visuals play a big role in fostering a connection between the brand and their audience, especially on social media,” said Nadeena.

\n

But that doesn’t mean Instagram and Pinterest are the only places you need to consider the impact of your visual brand.

\n

“Your visual branding should be consistent across all platforms,” Nadeena said. “If you’re doing it well on social media and then dropping the ball in your email marketing, your website or … brick-and-mortar location, then consumers just won’t trust that you can deliver what they initially assumed you could.”

\n\n\n \n\n\n

3. Don’t put the visuals before the brand.

\n

Developing a visual brand that promotes your business takes time. But if you are willing to experiment and discover what your customers respond to, you will eventually hit on a formula that works.

\n

According to Nadeena, the biggest mistake people make is trying to create visual elements before understanding what they need to communicate.

\n

“If you do this, you’re just ensuring that you’ll change your brand in six months when you have a clearer understanding of who you want to serve and what you want your brand to say.”

\n

Instead of starting with photos or designs that you like, take time to understand your brand and customers. This will inform the visual elements that you choose and orient your efforts toward the goal of connecting with the right customers.

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As long as you understand your brand, your experiments with visuals and images will eventually make that connection happen.

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A great visual brand can change with time

\n

Companies ranging from small businesses to mega-corporations rebrand every now and again — new logos, subtle changes in names, such as Dunkin’ Donuts to Dunkin’. So, if there’s one last tip you should keep in mind, it’s that you can rebrand if your current visual brand starts feeling off-base.

\n

You shouldn’t rebrand too often because that can seem like your company doesn’t know what it’s doing. Instead, put in the time and effort now to build a meaningful, accurate brand, then keep it for a few years. After that, if a change feels right, you’ll be building from an established brand — and that’s always a powerful starting point.

\n

Additional reporting by Max Freedman.

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When done right, a business blog can market your company, attract new customers, and position you as an industry leader. Unfortunately, many businesses start blogging without a clear idea of what to write about or how to use it to market their company. As a result, business blogging often takes up time and energy without producing any benefit.

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If you have a business blog that isn’t pulling its weight, follow these seven tips to create a marketing tool that promotes your business and builds relationships with customers and colleagues.

\n

Editor’s Note: Need to revamp your approach to online marketing? Fill out the below questionnaire to be connected with vendors that can help.

\n\n\n \n\n\n

How to improve your business blog

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Below are some best practices you should regularly follow to make the most of your business blog.

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1. Define your audience

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\"graphic

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You would never run a magazine ad or a TV commercial without knowing the intended audience. Similarly, you should never create a blog post without knowing the kind of reader you’re writing for.

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These readers should be your target customers — the people most likely to be searching for and interested in learning about your business. If you don’t yet have a defined audience, create a reader profile based on what you know about your ideal customers. Include the following information:

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    \n
  • Who your readers are
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  • What they care about
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  • Their related interests
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  • Questions they are likely to ask
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  • Problems your business can help them solve
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Gathering this information will help you choose topics to write about and create a blog that your customers will care about.

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2. Create an editorial calendar

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Customers, blog readers and search engines all like predictability. If you start writing, but then don’t post for several weeks, readers are less likely to come back and see what else you’ve written. A website that publishes infrequently won’t rank as high in search engines, making it less likely that customers will find you through online search.

\n

It’s hard to publish regularly if you are struggling to think of things to write about or forgetting that your blog exists. To prevent this, create an editorial calendar that lays out a plan for what you will write and when it will be published.

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The frequency of your posts doesn’t matter as much as the quality and consistency. One well-written, relevant blog post every two weeks will market your business better than daily poor-quality posts every day or a blog that hasn’t been updated in months.

\n

3. Brainstorm keywords for each post

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\"graphic

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If you want customers to find your website when they search online, your blog posts must include related phrases that customers might type into a search engine.

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Before you write each post, brainstorm these phrases (known as long-tail keywords) and include them in your writing. For example, if your company provides accounting services to small and mid-size businesses, your customers may search for “small business accounting tips.” Aim for one main keyword and two or three secondary keywords that are relevant to the topic you are writing about.

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4. Optimize your posts for search

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To optimize your blog posts for online search (also known as search engine optimization, or SEO), add signals that tell search engines what your post is about. When search engines read these signals, they can direct relevant traffic to your website.

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Adding keywords in the right places optimizes your blog post for search. The main keyword that you select should be found in the post’s title, at least one heading, and once or twice in the body of the blog posts. Secondary keywords should appear in headings and the body of the post.

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Incorporate these keywords as naturally as possible. Do not add keywords randomly or in sentences where they don’t fit organically; this is known as “keyword stuffing” and signals to search engines that your site is not trustworthy.

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The written post isn’t the only place where you should use keywords. They should also appear in the following places:

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    \n
  • The URL of your post
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  • Your blog post title
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  • Image names
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  • Image descriptions
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  • The meta description of your post’s content
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When you optimize all these places, you send multiple signals to search engines and make it easier for them to direct customers to your blog.

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5. Tie your blog to your other marketing

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Although blogging’s effect is often indirect, it is still a form of marketing and should be tied in with your overall marketing strategy to have the strongest possible impact.

\n

If you are advertising a sale on your social media or email marketing, include that information on your blog as well. If your business is mentioned in the media or you appear on a TV spot or radio show, put that in a blog post and include a link so that visitors can see those appearances.

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If you rebrand your business or change your website, your blog should change too.

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Are you launching a product? Write several blog posts on related topics and publish them in the weeks leading up to the launch to generate interest and help customers understand how the new product will benefit them.

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6. Network within your industry

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\"graphic

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In addition to building relationships with customers and directing new visitors to your website, your blog can also help establish your reputation within your industry and help you network. The following types of blog posts can create networking opportunities:

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    \n
  • Interviews with industry leaders
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  • Findings from customer surveys
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  • Links to round-ups that share your colleagues’ (credited) posts and images
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  • Information about industry-wide events
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  • Relevant news stories or trending topics
  • \n
  • Collaborations with other businesses
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\n

When you create and share content that is relevant to your broader industry, other businesses are likely to share it as well. That creates the opportunity to build professional relationships. It also increases the reach of your blog, putting your business in front of a new audience and making it more likely that you will be noticed by the media.

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7. Blog with care and intent

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Customers want to know that you care about your business. More importantly, they want to know that you care about solving their problems. This means that, no matter the topic of your business blog, your posts should communicate your investment in your business and customers.

\n

When you plan out relevant, helpful posts, you show that you understand your customers’ needs and concerns. A carefully written blog communicates that you value their time and want to help them. Sticking to a regular schedule shows that you are thoughtful and attentive. Customers want to see these qualities in a business.

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A poorly written blog, however, indicates that you don’t value your readers’ time. Posts that don’t address the interests of your customers show that you haven’t thought about how your business can help them. Haphazard posting makes your business look scattered or disorganized. Bad grammar or poor editing makes you look unprofessional.

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The importance of a business blog

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\"graphic

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Maintaining your business blog is important for the following reasons.

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    \n
  • SEO and marketing: When you publish blogs relevant to your target long-tail keywords, your website is more likely to rank highly when people search for these terms. Higher rankings reflect that you’ve successfully optimized your web content for search engines, which is key to online marketing. The more easily people can find your content, the likelier they are to see that your business can solve their problems.
  • \n
  • More engagement: Content marketing can increase audience engagement by about 77 percent, according to the Content Marketing Institute. Each of these visitors is somebody who could wind up buying your products or services, with more than 50 percent of content marketers surveyed reporting that blogging increased sales.
  • \n
  • Lead generation: Each blog you post presents an opportunity to include a form where readers can sign up for your email marketing list. This is a prominent form of lead generation. A well-maintained blog can become the start of your sales funnel — and some of your strongest customer relationships.
  • \n
  • Low-cost marketing: Blogging doesn’t cost you much money besides what you’re already paying to host your website. It’s a way to take your SEO and online lead generation into your own hands. Paying a professional writer is also an option, and that too is typically less expensive than hiring a full-on digital marketing or SEO firm.
  • \n
\n

A blog is more than just words

\n

Creating content relevant to your business can feel like a heavy lift when running your company involves so many other tasks. But a blog is more than just words on a page — it’s a low-cost door to new opportunities with customers. If you regularly invest time into your blog, you might spend less time and money on your overall marketing in the long run.

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Additional reporting by Max Freedman.

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Rebranding can take many forms, from renaming your company to implementing a new business model. While these changes are taking place, businesses must still work to connect and communicate with customers.

\n

Is it possible to rebrand a business without losing your audience and disappointing current customers? Find out what a rebrand involves and learn tips from five business owners on how to make it all work.

\n

What does a rebrand involve?

\n

Modernizing design

\n

Your business may have outgrown the design you initially put together years ago and maybe it’s time for a refresh. Overall design can include your company’s logo, email templates, brand colors, website and business cards. Because these design elements are so closely aligned with your firm, it’s imperative to allocate significant time and resources to create a comprehensive plan that touches each element.

\n

Updating mission and vision

\n

A successful business must adapt to an evolving world and changing customer preferences. Maybe your business started selling one product but have since added more popular items. When an opportunity to expand or reach a new market presents itself, it’s time to rethink brand strategy for customers to continue to connect. It is important to consistently look at how your customers engage with your brand and adapt with their changing habits.

\n

Renaming your organization

\n

Much like the design, your business may have outgrown its name. Perhaps your company merged with another so the name must reflect the new partnership. In any case, a name is what is most associated with a business, so changing it must not be taken lightly. The name should reflect the company’s identity and support your core mission, but is still able to adjust to future growth.

\n

What to consider during a rebrand

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Rebranding your business can add value, market share and customer engagement while making you stand out from competitors. It is, however, an incredibly complicated undertaking that requires planning, strategy and research.

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1. Know why you are rebranding.

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A rebrand is a major undertaking, involving your marketing, web presence, client list, employees and mission. The process is more likely to succeed if you can focus on a compelling reason to change.

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As head of marketing and customer support for RetireReady Solutions, David Black helped guide his company through a rebrand that involved both a major name change and a refocusing of services. In their case, a rebrand was necessary to encourage growth and clarify their services. However, if that’s not the case for your business, he explained that rebranding could do more harm than good.

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“If it isn’t essential, there may be easier ways to grow your business,” Black said. “If [your] company is leaning toward rebranding, make sure to think through everything that will be affected and consider the time, expense, and work that will need to go into it, and whether the [return on investment] will justify the expense and effort.”

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When Rod Hughes, president of Kimball Hughes Public Relations, helped oversee the company’s rebrand from Kimball Communications, he worked hard to disclose that the change was primarily about earning and maintaining their clients’ trust.

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“I became an owner [and] partner in the business in 2016, and we wanted clients to understand when they worked with me, they were working with a decision-maker for the business,” Hughes said. “We felt it was important to our existing clients, as well as prospective clients, to see a continuity of leadership and a long-term transition plan for management of the agency.”

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2. Plan a comprehensive strategy before you begin.

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Many businesses are surprised by the complexities involved in a rebrand. While initial plans may focus on a new name and matching domain, the process is likely to involve designing new logos, products, a new website design and content, product guides, the services you offer and even the clients you pursue. To ensure the process runs smoothly without losing customers, have a strategy in place before you begin.

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“The decision to rebrand was a fairly easy one to take,” Black said. “The difficulties arose in the details and the implementation. Like peeling back layers of an onion, you don’t realize all that goes into a rebrand until you get into it.”

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Plan for the changes that will need to be made as well as which parts of your marketing and business strategy will be affected. Designate members of your team to be in charge of each area, from making design decisions to communicating with the public.

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“Rebranding is a process through which you reset your mission and priorities going forward … [so] work to reflect that in your branded materials as well as in the minds of your customers,” Hughes said. “It’s a significant undertaking and should be treated as such.”

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3. Anticipate questions and concerns.

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Communicating with customers during a rebrand is key to maintaining your existing client relationships. If customers don’t understand why changes are occuring, they may lose trust in the business, and you could see a significant drop in revenue.

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Brian Moak, owner of HEART Certified Auto Care based in Chicago, rebranded his family’s business to expand it into a national franchise. But during the process, he found that many existing customers worried that the name change and expansion meant the family-owned business had been bought out. To preserve their trust, Moak worked to anticipate the questions customers would have and provide answers before they took their business elsewhere.

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“During a rebranding process, keep your communication simple, straightforward, and speak to people’s fears and concerns,” Moak said. “Change is scary, and people … need clear explanations and reassurance to understand, support, and buy into your vision.”

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When marketing agency RepuGen – formerly GMR Web Team – rebranded to focus on clients in the healthcare industry, owner and founder Ajay Prasad found that understanding the concerns of employees was as important as anticipating questions from customers. Employees, he pointed out, are the ones responsible for communicating with customers, and without their support and understanding, customers will be left in the dark.

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“Make sure you have a sound business reason for rebranding,” Prasad said. “Discuss [it] with your team and get their buy-in. That way, your employees can easily communicate it to existing and potential clients, and understand the goals they should be tracking. Every rebrand is meant to improve a business, so everyone needs to understand where to expect those improvements.”

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4. Publicize your rebrand.

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Communicating with your customers doesn’t have to be internal or even private. All of these business leaders found that talking about their rebrand as publicly as possible didn’t just help them maintain their current level of business – it led to an increase.

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“We … used social media, press releases, and media contacts to communicate with customers and the general public,” Black said. “We saw an increase in traffic to our website and greater interest in our company because there was a better understanding of what we offered, and it was easier to find us in search engines.”

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When Moak’s team went public about the reasons for HEART’s rebrand, his customers stepped up to offer their encouragement and support. “Our customers are thrilled that we are trying to expand our mission to other communities,” he said.

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Kris Gösser, vice president of marketing at Shipium, oversaw the rebrand of his former company, Datica, right before its industry’s largest trade show of the year. With such a high-profile event coming up, Datica’s team was slated to publicly discuss the rebrand and the reasons behind it.

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“We had an overwhelming positive reaction from our customers,” Gösser said. “They definitely liked our new name, new identity, new aesthetic and new vibe in the market. [Customers] were more happy to associate with Datica than they were with [our former] brand.”

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5. Prepare your existing customers.

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Strategies like being transparent about your rebrand and having a clear plan for how to accomplish it will go a long way toward retaining customers. But the best way to avoid a drop in business is to focus on maintaining excellent service, no matter what else is going on. Learn more about maintaining customer service to avoid drop-off in business.

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“If possible, ensure that the rebrand affects your existing clients as little as possible,” Prasad said. “It will take time for the new focus to start paying off, so you do not want the current revenue flow to drop.”

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In the course of its rebrand, RepuGen narrowed its client-acquisition focus to the healthcare industry. But Prasad also made sure that existing non-healthcare clients knew they were still a priority. “We sent a blast [by email] telling them that we will only accept healthcare-related businesses as new clients and that nothing will change for them. Our clients like us, and no one had any issue with our repositioning decision. We even kept our old website live … and told our non-healthcare clients to use [it].”

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Hughes found that his firm’s rebrand took longer than anticipated, partly because existing clients had to be the company’s top focus. “The process of rebranding will take longer than you expect,” he said. “Competing priorities – especially client- or customer-facing priorities – will always require your time and attention ahead of the rebrand.”

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That willingness to delay the rebrand to focus on service paid off, Hughes added. The firm didn’t lose a single client during or after the rebrand, and old customers are just as happy as new ones.

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Hannah Tayson contributed to the writing and reporting in this article. Source interviews were conducted for a previous version of this article.

"}},{"_index":"wp-index-bnd-prod-content","_type":"content","_id":"1804","_score":2,"_source":{"canonical":"https://vaylees.com/2683-research-development-tax-credits.html","displayModified":"2023-10-23T18:16:26Z","docType":"article","editorsPick":false,"href":"2683-research-development-tax-credits.html","id":"1804","ID":1804,"isSponsored":false,"published":"2019-08-25T11:30:00Z","site":"bnd","stream":"Find out if research and development tax credits make sense for your business.","subtitle":"Find out if research and development tax credits make sense for your business.","title":"Understanding Small Business R&D Tax Credits","author":{"displayName":"Katharine Paljug","email":"kay.paljug@gmail.com","thumbnail":"https://images.vaylees.com/app/uploads/2022/04/18120335/katharine-paljug.jpeg","type":"Senior Writer"},"channels":{"primary":{"name":"Grow Your Business","slug":"grow-your-business"},"sub":{"name":"Finances","slug":"finances"}},"meta":{"robots":"index, follow","description":"Learn how small businesses can get tax benefits with research and development credits."},"thumbnail":{"path":"https://images.vaylees.com/app/uploads/2022/04/04075111/TaxCredits_Antonio_Guillem-scaled.jpg","caption":"Antonio Guillem / Shutterstock","alt":""},"content":"\n

Growing a business eventually requires developing new products, technologies, systems and, sometimes, even industries. This growth is vital to the success of not only your individual company, but also the overall economy, which needs innovation to continue growing.

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However, innovation requires expensive research and development (R&D). In many cases, fostering such changes fail, with no return on investment, or require multiple stages of development before becoming profitable. These costs can discourage businesses from investing in R&D. The R&D tax credit was created to provide an incentive for businesses to continue innovation efforts.

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What is the research and development tax credit program?

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The Research and Experimentation Tax Credit is also known as the research and development tax credit, or R&D tax credit. As part of the U.S. tax code, the R&D tax credit stimulates economic growth by encouraging companies to invest in research, innovation and new technologies.

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It was first introduced in 1981 and regularly renewed in the following decades. In 2015, President Barack Obama signed the PATH Act to permanently extend the R&D tax credit, along with expanding several of its provisions. As of 2016, the R&D tax credit may offset the alternative minimum tax, and startup businesses can utilize the R&D credit against payroll taxes. The Tax Cuts and Jobs Act (TCJA) made further changes to the tax credit that took effect in 2022.

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A tax credit allows the taxpayer, which may be a company, to offset the value of that credit against their business’s tax liability. According to the IRS, the R&D tax credit is for “expenses paid or incurred for qualified research.”

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What are the benefits of the R&D tax credit?

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Granting businesses tax credits for research and development is generally thought to help the overall economy by increasing innovation. However, some business groups have said these benefits may be lost under the new amortization rules in the TCJA. Starting in 2022, the TCJA will require that businesses amortize their U.S.-based R&D costs over five years, rather than deducting them immediately. Analysis by the Tax Foundation, an independent tax policy research organization, says that canceling the amortization rules will benefit both businesses and workers by increasing economic output and wages, and creating an estimated 19,500 jobs.

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Businesses that currently claim the R&D credit, however, benefit from reduced tax liability. This makes it a source of cash for many small and midsize businesses. The R&D credit does the following:

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  • Reduces your federal and state tax liabilities for the current year as well as future years
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  • Increases your company’s market value and cash flow
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  • Lowers your business’s effective tax rate
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  • Allows you to keep more of your profits
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How do I know if I can claim the R&D tax credit?

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In 2004, the IRS changed language used to decide who could claim tax credits for R&D. Now, most companies that test products, employ engineers, engage in data science and data analysis, or outsource product research can claim the credit.

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However, your business must show a component of hard science in the research to claim the credit. If you own a restaurant or are an accountant, for example, you cannot claim the credit, even if you do research or test new products. A business in the “humanities” that tries to claim this tax credit may be more likely to be audited by the IRS.

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Which documents do I need to claim the R&D tax credit?

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The IRS does not specify what is “sufficient documentation” to claim a tax credit for R&D. However, the burden of proof is with the taxpayer, which means your business should retain as much documentation relating to your R&D activities as possible in case of an audit. These are some of the documents you should keep on hand:

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  • Payroll information for employees directly involved in R&D and for employees or managers supervising them
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  • General ledger reports listing which business expenses and supplies were related to R&D and those that were not
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  • Copies of contracts and invoices paid to any contractors who do third-party research for you
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  • Timekeeping records for work plans, payroll, meetings and any other activities to prove they were related to R&D
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  • Design drawings, test records, blueprints, progress reports, marketing materials and any other documentation that shows the process and impact of your research
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Can my small business’s research tax credits increase?

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Small businesses can use the R&D tax credit in multiple ways. Qualified small businesses can claim tax credits for research expenses that increase over time. To claim this credit, you must show that your expenses have increased from your previous year in business.

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If your qualified small business doesn’t have an income tax liability, this credit can be used to offset the FICA portion of payroll taxes up to $250,000. Qualified small businesses are those with annual gross receipts under $5 million and with gross receipts for no more than five years. This allows your small business to claim tax credits for research expenses even if you aren’t yet generating revenue.

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Do I qualify for the R&D tax credit?

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The rules for the R&D tax credit are found in Section 41 of the Internal Revenue Code and its related regulations. This credit can be applied to any taxpayer who incurs qualified R&D expenses on U.S. soil.

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To qualify for the credit, you must show that your research and development activities meet the following criteria:

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  • They are for the purpose of discovering information that is technological in nature.
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  • They are intended to develop a new or improved business component, such as products, internal-use software, inventions or techniques to be used in your business.
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  • They rely on hard science, such as computer science, engineering, biological sciences or the physical sciences.
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  • They involve an attempt to eliminate uncertainty.
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  • They use scientific experimentation, including testing and alternatives.
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If R&D is related to internal-use software for your business, it must:

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  • Be innovative.
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  • Result in an economically significant reduction in cost or improvement in speed.
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  • Involve economic risk to develop.
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  • Not be commercially available.
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Which expenses qualify for the R&D tax credit?

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These are some expenses related to R&D that qualify for the tax credit:

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  • Wages that you pay to employees involved in qualified research and development, or employees who supervise or support those involved in R&D
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  • Supplies used for researching and developing new technologies other than land, property subject to depreciation or improvements to land
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  • Costs paid to a third-party contractor to perform qualified activities for your business, regardless of the outcome or success of that research
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  • Research payments to a qualified education institution or scientific research organization for qualified R&D activities
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  • Costs for developing a patent
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Which expenses are excluded from the R&D tax credit?

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The R&D tax credit can offset the cost of many areas of research and development. However, some expenses are excluded:

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  • Research conducted after you have begun commercial production
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  • Research to adapt an existing product or process to an individual customer
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  • Duplication of a product or process that already exists
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  • Surveys or studies you conduct, such as market research
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  • Research relating to some kinds of software intended for internal use
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  • Research you conduct outside the United States, Puerto Rico or a U.S. territory
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  • Research in the humanities, arts or social sciences
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  • Research funded by another person, government, grant or organization
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  • The cost of fixed assets necessary to run your business
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In some cases, you may also find that expenses that qualify for the R&D tax credit are also eligible for other tax credits, and you will have to choose between them. For example, qualified expenses relating to clinical testing for certain drugs or rare diseases may also qualify for the orphan drug credit. You will need to work with your accountant or a tax preparation expert to decide which credits make the most sense for your business.

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The IRS website can provide additional information to help you determine whether your business qualifies for R&D credits and how to claim them.

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Is data science research eligible for the R&D tax credit?

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In the current economy, businesses that can particularly benefit from the R&D tax credit are those that use data science and big data analysis.

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With the growth of online data collection and analysis, many organizations, including small and midsize businesses, have dedicated data analysis and data science departments. Employees involved in these departments use complex algorithms, innovative software and advances in data science to allow them to analyze markets and innovate. The employees responsible for these data science departments are often trained in complex mathematics and computer engineering.

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This increases the opportunities for businesses across various industries to claim the R&D tax credit. If your business wants to use data science to understand its market, customers and product innovation, that analysis involves a degree of scientific rigor that almost always qualifies for the R&D tax credit.

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The nature of data analysis also involves a high level of documentation, including the development and testing of distinct data sets, that can help your business prove that it qualifies for the R&D credit.

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How is the R&D tax credit calculated?

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In 2007, the IRS introduced the alternative simplified credit formula to calculate R&D tax credits. Calculating your tax credit involves five steps:

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  1. Calculate qualified research expenses for the preceding three years.
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  3. Average these amounts.
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  5. Multiply that average by 50%. This number is your credit base.
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  7. Subtract the amount of your credit base from your total R&D expenses for the year.
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  9. Multiply by 14% to find your R&D tax credit.
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As an example, if your business averaged $100,000 in qualified R&D expenses for the past three years, your credit base would be $50,000 (50% of $100,000). If you spent $120,000 on research and development this year, that is $70,000 more than your base. Multiplied by 14%, that means your tax credit is $9,800. This amount can be claimed all at once or amortized over 60 months.

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If your business doesn’t have three years of R&D history to calculate a credit base, then your R&D tax credit can be calculated as a flat 6% of your total R&D expenses for that year. In that case, the credit for $120,000 of qualified expenses would be $7,200.

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Though calculating the R&D credit is not complicated, knowing which expenses qualify, and whether you have the correct documentation to back them up, is more difficult for many small businesses. Changes to tax laws, which often go into effect over an extended period of time, can also impact when and how you claim your credits. Before calculating any tax credits, including those for R&D, consult your accountant or a tax preparation specialist. If you prefer to try this on your own, make sure you go with a top accounting software provider to make things as easy as possible.

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Dachondra Cason contributed to the writing and research in this article.

\n"}},{"_index":"wp-index-bnd-prod-content","_type":"content","_id":"3362","_score":2,"_source":{"canonical":"https://vaylees.com/9818-recover-from-career-mistake.html","displayModified":"2024-08-28T17:35:21Z","docType":"article","editorsPick":false,"href":"9818-recover-from-career-mistake.html","id":"3362","ID":3362,"isSponsored":false,"published":"2017-03-17T00:53:00Z","site":"bnd","stream":"Everyone makes mistakes, but messing up at work can be a truly stressful experience. Still, handling a mistake the right way can help you save your job.","subtitle":"Everyone makes mistakes, but messing up at work can be a truly stressful experience. Still, handling a mistake the right way can help you save your job.","title":"Screwed Up at Work? How to Keep Your Job and Move Forward","author":{"displayName":"Katharine Paljug","email":"kay.paljug@gmail.com","thumbnail":"https://images.vaylees.com/app/uploads/2022/04/18120335/katharine-paljug.jpeg","type":"Senior Writer"},"channels":{"primary":{"name":"Build Your Career","slug":"build-your-career"},"sub":{"name":"Get Ahead","slug":"get-ahead"}},"meta":{"robots":"index, follow","description":"Made a mistake at work? Find out how to make amends and move forward without harming your career or reputation."},"thumbnail":{"path":"https://images.vaylees.com/app/uploads/2022/04/04081917/1554239255.jpeg","caption":"Micolas/Shutterstock","alt":""},"content":"\n

Mistakes happen. A typo might cause data disruptions for businesses across the Northeast. Or maybe you sent the wrong email to a client. Big or small, publicly or in-house, everyone makes a mistake at some point in their career and may experience embarrassment or even humiliation.

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However, a mistake doesn’t have to mark the end of your career. It might not even be a speed bump. If you have the correct attitude and a willingness to make things right, a work blunder can be a learning experience that gives you valuable career skills for the future. We’ll share advice on what to do after making a mistake at work and outline some strategies for moving on positively.

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What to do after making a mistake at work

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Making a mistake in the workplace can feel like the end of the world. No matter how great you are, it happens to the best of us. It can even be an opportunity to grow and learn.

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That being said, it’s crucial to move on from your mistake with humility, grace and a willingness to make it right. For example, if your mistake impacted your employees, apologize, take responsibility for the issues it caused, and do whatever is necessary to move forward. Don’t dwell on your mistakes, but don’t deny them, either. Owning them is the best way to make it right.

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“Whether you are an employee or own your own business, you’ve got to be able to handle and recover from making a blunder because we all do it,” said Sharon Schweitzer, an author and the founder of Protocol & Etiquette Worldwide, a company that advises corporate leaders in cross-cultural etiquette.

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According to Schweitzer, the process for recovering from business mistakes is the same whether you’re the CEO or a new hire. Consider the following five steps to rebound from a career blunder with grace and tact.

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1. Minimize emotions.

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Minimizing emotions is probably the biggest challenge for most people, particularly amid the workplace stress a career mistake can bring.

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When people make a mistake, especially at work, they are embarrassed and maybe even ashamed, plus they’re concerned for their professional credibility, Schweitzer noted. “You may even feel a little panic and uncertainty: ‘Where do I go? What do I do?'”

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The key to minimizing emotions is to maintain perspective. Seldom does a mistake end a life or even a business. It’s essential to remember that. Schweitzer added that it can also help to remember that some of the most successful people have experienced colossal failures.

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2. Accept responsibility.

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The next crucial step when dealing with a career mishap is transparency. Here’s what’s involved with accepting responsibility:

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  • Own up to your role in the error.
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  • Examine the error to see how you can fix it and prevent it from happening again.
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  • Ensure your leadership team, colleagues and employees see you’ve accepted responsibility for the issue.
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Denying responsibility or throwing someone else under the bus is a bad look that will damage your credibility and trustworthiness. Instead, focus on demonstrating accountability and a commitment to learning from the mistake, which can ultimately strengthen your professional relationships and reputation.

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3. Apologize for the error.

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Next, of course, it’s time to craft the perfect work apology. Schweitzer suggests going to each person affected as soon as possible to explain the situation. Acknowledge your mistake and let them know you’re fixing the problem or have already mitigated it. If necessary, let them know what steps you’re taking to prevent the issue from happening in the future.

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When you apologize, be concise and factual. “Don’t overdo the apology,” Schweitzer cautioned. “Just say, ‘I made a mistake, and this is how I’m fixing it.’ Sometimes, that sentence is all people need to hear.”

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4. Repair or control damage resulting from the mistake.

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After the apology, follow through on damage control. “You earn trust through your actions, not just your words,” Schweitzer noted.

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Proving you’re willing to own up to your actions and put in the work to fix your mistakes can help rebuild and even improve your professional reputation and credibility.

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5. Learn from the experience.

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The last step is learning from your mistakes. If you have supportive colleagues, ask them for their take on what went wrong and how to prevent it from happening again. If your error uncovered a potential problem that could arise in the future, work to change procedures or implement safeguards.

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How to get over making a mistake at work

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After completing the primary steps for dealing with a business failure, you have one more critical task: Get over it. Of course, this is easier said than done, but moving on from your mistake is crucial so it doesn’t define you or drag you and the business down.

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Here are some steps to take to get over your blunder and move on with positivity and a clear head:

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  • Release tension in a healthy way. A work crisis — particularly one you caused — is extremely stressful. You’ll likely carry tension that can exacerbate the situation. “Don’t let the emotions build up like steam in a kettle,” Schweitzer advised. “Release them in a healthy way.” If you’re still at work, take a walk to release some tension and make it through the rest of the day. You can also meditate or practice calm breathing exercises at your desk to combat anxiety.
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  • Talk to someone about the situation. While you don’t want to dwell on the situation, it can be helpful to talk to someone about it. You may feel embarrassed, but you’ll probably be pleasantly surprised to find that everyone you work with or know has made career mistakes. If enough time has passed, most of them can probably laugh about it now, too.
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  • Get back to work. Once you’ve taken time to focus on your well-being, get back to work and establish your credibility. If you’re worried that your job is in jeopardy after a mistake, how you move forward in the aftermath of a crisis can significantly impact management’s decision. Try to come to the office the next day with a positive workplace attitude and be willing to put extra effort into your work.
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  • Move forward. Be meticulous in checking your work going forward. If you put together a plan with your boss to prevent similar mistakes in the future, demonstrate that you are putting that plan into action. Managers like to see that employees are resilient and adaptable, so use this as an opportunity to prove yourself.
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Everybody makes mistakes

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As the old saying — and popular Miley Cyrus song — goes, “Everybody makes mistakes.” Your career goal shouldn’t be to avoid all missteps, as this is impossible. Instead, focus on learning from your mistakes. In fact, we often gain valuable, in-demand career skills by messing up and recovering. The important part is bouncing back from our mistakes and continuing to move forward.

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With the above tips and steps outlined above, you can lessen the impact of your mistakes, learn from them, and move forward with more wisdom and empathy.

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Sammi Caramela contributed to this article. Source interviews were conducted for a previous version of this article.

\n"}},{"_index":"wp-index-bnd-prod-content","_type":"content","_id":"3052","_score":2,"_source":{"canonical":"https://vaylees.com/7950-personality-traits-hired.html","displayModified":"2024-10-25T18:28:50Z","docType":"article","editorsPick":false,"href":"7950-personality-traits-hired.html","id":"3052","ID":3052,"isSponsored":false,"published":"2018-02-09T23:15:00Z","site":"bnd","stream":"Yes, prospective employers want to know your job skills. But they're also interested in the parts of your personality that can contribute to their business.","subtitle":"Yes, prospective employers want to know your job skills. But they're also interested in the parts of your personality that can contribute to their business.","title":"The Personality Traits That Will Get You Hired","author":{"displayName":"Katharine Paljug","email":"kay.paljug@gmail.com","thumbnail":"https://images.vaylees.com/app/uploads/2022/04/18120335/katharine-paljug.jpeg","type":"Senior Writer"},"channels":{"primary":{"name":"Build Your Career","slug":"build-your-career"},"sub":{"name":"Get the Job","slug":"get-the-job"}},"meta":{"robots":"index, follow","description":"Employers want certain traits, also known as \"soft skills,\" in a new hire. Find out the most important characteristics to get the job."},"thumbnail":{"path":"https://images.vaylees.com/app/uploads/2022/04/04081209/1554239035.jpeg","caption":"baranq/Shutterstock","alt":""},"content":"

When you’re searching for a job, professional skills and experiences are only part of what an interviewer wants to see. Harder to show, but often crucial for landing the job, are the personality traits, or “soft skills,” that demonstrate you’d be a good fit for the company.

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Why soft skills matter

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While job interviews are often formal encounters, you don’t want to be so stiff that your personality doesn’t come through. The traits you show can indicate to prospective employers that you have the soft skills they’re looking for in a new hire.

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“Employers want to know that you are qualified for a position, but they also want to see that you will fit in with the company culture. The only way to assess this is to get a sense of your personality,” said Susan Peppercorn, a career strategist and executive coach.

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Since your experience and “hard skills” might match closely with another applicant’s, your soft skills could win you the job. Businesses today prioritize soft skills more than ever. They look for candidates who are dependable, curious, positive, flexible, and effective communicators who work well under pressure, to name a few top characteristics.

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“It’s important to highlight soft skills that can give employers an idea of how quickly you can adapt and solve problems, whether you can be relied on to follow through and how effectively you can lead and motivate others,” said Rosemary Haefner, chief people officer at SPINS and the former chief human resources officer at CareerBuilder. [Read related article: Ways to Become a Better Leader]

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The personality traits that will get you hired

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Hiring experts and business leaders weighed in on the personality traits that can make the difference between a strong applicant and the standout candidate who gets the job.

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1. Flexibility

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Employees are rarely hired to perform a single function. Especially in a small business setting, companies need people who are willing to expand beyond their roles and do whatever is necessary.

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“A small business needs people who can not only tolerate chaos but thrive in it,” said Ron Selewach, founder and CEO of talent acquisition software company HRMC, Inc.

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2. An eye for strategy

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Psychologist and career coach Eileen Sharaga said that every business needs a strategic thinker. Hiring managers want someone who can not only identify long-term goals but craft a plan to achieve them. You also need to know how to convey your strategies in a way that will get people on board with them. Persuasiveness can come in handy when communicating with a multigenerational workforce.

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3. Decisiveness

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People who can use their own judgment and take decisive action are valuable to any company, Selewach said. Business leaders can’t be involved in every minor decision, so they look for candidates who are not afraid to act on their own. The ability to take action and responsibility for the outcome is essential for anyone hoping to move into a management or leadership position.

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4. Curiosity

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Small businesses need to constantly adapt and evolve, and they’re looking for workers who can and want to do the same and who have a thirst for knowledge. Job candidates who demonstrate a willingness and desire to continually learn new skills and systems have the edge over those who think of themselves as filling a single slot. If you can show an ability to work in areas that stretch your comfort zone, you have a valuable asset.

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5. Independent thinking

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Some employees go along with everything the boss says without question. These people may be good for an ego boost, but ultimately, leaders need team members who will challenge the status quo if it’s better for the business.

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“I want people who will … not be afraid to stand up for what they think is the right thing for the company,” said Meg Sheetz, former president and COO of Medifast. “I also look for people who understand that they will not necessarily agree with every decision that the company may make, but … they have to find a way to support their teams in a unified approach.”

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6. Being a team player

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Most jobs require teams to work together; others need employees to interact with clients and occasional outside contractors. The ability to collaborate and work pleasantly and effectively with others is a key part of nearly any job.

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“Employers value candidates who are flexible enough to get along well with a variety of personalities and work styles,” said Peppercorn. “Examples of accomplishments working on a team should be part of every job hunter’s interview repertoire.”

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7. Being a cultural fit

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Individual employers may value different traits, but they all look for the elusive cultural fit. Every company’s culture is slightly different, and each is founded on specific core values. What matters most to employers is that the person they hire embodies those values in their everyday lives.

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“Our culture is founded upon a work-hard, play-hard, humble, self-reflective and collaborative environment,” said Max Yoder, CEO of online training software company Lessonly. “Different roles obviously call for different specifics, but all of us share those core motivations.”

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How to highlight your personality

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Personality traits are tricky to show on a résumé, so it’s essential to highlight them during an interview. Sheetz noted that strategic storytelling can show off your personality to a hiring manager. [See our top résumé writing tips.]

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“Sharing stories that demonstrate how you performed during an experience is extremely important to help get across your personality traits,” she said. “[Discuss] how you handled yourself in [tough times] or how you showed up as a leader during a positive or negative time.”

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Haefner agreed, adding that simply stating you’re a team player, for instance, isn’t enough for most hiring managers. Instead, provide a concrete example of when you worked as part of a team to achieve a goal, she said.

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Yoder said the best way to express your personality is to simply be yourself. “If you’re a great fit, it will be apparent. If you’re not, it will also be apparent,” he said. “The most important thing to remember when walking into an interview is that it is completely two-sided – you’re interviewing us as much as we are interviewing you.”

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Blending skills and characteristics to be the ideal hire

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You don’t need to limit yourself to the personality traits outlined above. Spend some time considering moments in your career that trigger a sense of pride, then map out what trait or soft skill got you to that point. Having a few of these in your mental back pocket can prepare you to answer “surprise” interview questions that aren’t about your direct job experience or hard skills.

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Keep in mind that this process is not about making stuff up. It’s about acquainting yourself with your personal strengths and coming up with a narrative to frame them in a way that appeals to the company at which you’re trying to get a job. Learn more about the interview skills that will get you hired.Ross Mudrick, Chad Brooks, Nicole Fallon and Kim Ann Zimmermann contributed to the writing and reporting in this article. Source interviews were conducted for a previous version of this article.

"}},{"_index":"wp-index-bnd-prod-content","_type":"content","_id":"2335","_score":2,"_source":{"canonical":"https://vaylees.com/5134-cool-job-benefits.html","displayModified":"2024-01-03T16:45:45Z","docType":"article","editorsPick":false,"href":"5134-cool-job-benefits.html","id":"2335","ID":2335,"isSponsored":false,"published":"2019-02-27T21:26:00Z","site":"bnd","stream":"These are some of the most popular job perks that boost employee morale and reduce turnover in your workforce.","subtitle":"These are some of the most popular job perks that boost employee morale and reduce turnover in your workforce.","title":"16 Cool Job Perks That Keep Employees Happy","author":{"displayName":"Katharine Paljug","email":"kay.paljug@gmail.com","thumbnail":"https://images.vaylees.com/app/uploads/2022/04/18120335/katharine-paljug.jpeg","type":"Senior Writer"},"channels":{"primary":{"name":"Lead Your Team","slug":"lead-your-team"},"sub":{"name":"Managing","slug":"managing"}},"meta":{"robots":"index, follow","description":"Looking to institute some cool job perks to keep your employees happy and productive? Consider these 16 benefits to offer your employees."},"thumbnail":{"path":"https://images.vaylees.com/app/uploads/2022/04/04080229/1554242257.jpeg","caption":"Zivica Kerkez/Shutterstock","alt":""},"content":"

Employee satisfaction is essential to a company’s overall success. That’s why it’s crucial to establish a positive company culture and offer job perks that excite and inspire staff. These incentives also serve to attract top talent to the recruiting process. Satisfaction may depend on the individual, but everyone in a workforce wants to feel like they are a part of something bigger than themselves and that they are acknowledged for their contributions. Showing appreciation in meaningful ways can help keep a workforce motivated and reduce errors during their day-to-day tasks. A workforce that makes fewer mistakes will also result in less turnover and reduce costs associated with retraining a new workforce.

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Unique job benefits that keep employees happy

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The reality is that every employee loves a salary increase. However, if that’s not possible, there are other ways to reward workers. Here are 16 impressive employee perks offered by large and small businesses.

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1. In-house professional development

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Many movies focus on a protagonist who starts as a lower-level employee at a company and dreams of one day becoming CEO. Some big companies offer in-house professional development programs that can make this seemingly fantastical path a reality.

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Car rental giant Enterprise, for example, operates a management training program. Trainees are placed at a location near them, move up to airport location management, and from there to possible corporate positions. Enterprise’s professional development program is proven to work. Pamela Nicholson got her start in the program years ago, and she served as the company’s CEO from 2012 to 2019.

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2. Massages and yoga

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At the Institute for Integrative Nutrition, the office environment and company culture are designed to support employees’ mental and emotional well-being. Unsurprisingly, offices supply healthy food options for the staff. They also have employee perks such as weekly massages and yoga classes available during work hours to ensure that everyone feels comfortable, happy and creative throughout the workday.

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3. Free books

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Employees who love to read will be drawn to Penguin Random House‘s Free Book Program. Employees can order multiple books and e-books, free of charge, from a list of more than 100 titles that is updated throughout the year. Employees can also join or form book clubs with their colleagues to discuss plots and practice team-building.

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4. Daily pints of ice cream

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Ben & Jerry’s rewards its employees with three pints of ice cream every day. While this may seem like the opposite of many employer wellness programs and on-the-job offerings of healthy snacks, Ben & Jerry’s employees are popular with their friends and loved ones, with whom they are encouraged to share this daily job perk. Employees also have a say in the names of ice cream flavors, and, of course, boasting rights if their idea is chosen.

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5. No official work hours

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Netflix’s job perks include the ultimate take on flexible hours and a fair work-life balance, placing them among the top household-name companies with the best employee benefits. At Netflix’s California headquarters, vacation days and work hours aren’t tracked. The company only measures what people get done; if employees do their work, it doesn’t matter when it’s done or how many hours they spend in the office.

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The company encourages employees of all levels to take time off, including new parents. Netflix doesn’t have formal parental leave policies in place, but claims those on maternity or paternity leave often take four to eight months off. However, that vacation time might not be completely off the clock. “We intermix work and personal time quite a bit, doing email at odd hours, taking off weekday afternoons for kids’ games, etc.,” says Netflix’s “Culture” description.

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6. Plenty of time off

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When you work hard, it’s nice to have an employer who lets you play hard, too, like Boston-based Metis Communications. In addition to three weeks of vacation time, staff members get their birthdays off and a bonus vacation week during the last week of December. After you’ve worked for the company for four years, you get a fourth week of vacation every year; after five years of employment, employees are eligible for Friday vacation days in the summer. A proper work-life balance is a hallmark of Metis’ company culture.

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[Read Related: Choosing a Professional Employer Organization (PEO)]

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7. Family-focused benefits

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Deloitte offers incredible perks focused on parents and parents-to-be. Eligible moms and dads alike can get up to 16 weeks of paid parental leave to bond with new babies after birth or adoption. The leave can also be used to care for a spouse, domestic partner, child, sibling or parent with a serious health condition. Eligible employees can even be reimbursed for up to $25,000 of expenses related to adoption or surrogacy.

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8. Onsite health services

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In addition to standard health insurance benefits, Steelcase takes care of its employees’ health at the office. The design and manufacturing company has an onsite well-being hub where employees can make appointments with a massage therapist or registered nurse. The company also offers “healthier home meal” ingredient stations in its cafeterias where employees can prep a meal to cook at home instead of visiting a drive-through after work. Steelcase also hosts Curious Minds, a series of lectures on topics like personal wellness and eldercare.

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9. Mental health support

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Capital One Financial is another company that cares for its workers’ well-being, including their mental health. The company’s employee assistance program provides counseling services, either in person or by phone, as well as informational services to help with big changes like moving or having a baby.

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10. Continuing education

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As the cost of higher education continues to rise beyond what many people can afford, companies are offering tuition assistance as a perk of employment. At Starbucks — known for having some of the best employee benefits among household-name American companies — full- and part-time benefits-eligible employees can take advantage of the company’s college achievement plan to earn a bachelor’s degree through Arizona State University’s online program, with full tuition reimbursement.

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In 2017, Starbucks expanded the plan with its new Pathway to Admission Program, which gives academically ineligible employees another chance to qualify. ASU support specialists work with employees to help them qualify by identifying which courses they need. They can then take up to 10 freshman-level courses tuition-free as many times as needed.

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11. Student loan paydowns

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For employees who already have a degree, student loans can eat into their paycheck for years. That makes companies like PwC, which provides help paying down student loan debt — a job perk similar to tuition reimbursement — especially attractive. PwC offers its employees $100 per month, or a total of $1,200 a year, toward student loan debt. The benefit is available for up to six years. Factoring in interest, this perk can help employees save up to $10,000.

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12. Midday surfing

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Outdoor clothing manufacturer Patagonia encourages its employees to stay physically active. The California-based company provides bikes, volleyball courts and onsite yoga for its workers. In a unique take on the concept of flexible hours, employees are encouraged to catch a wave or two in the middle of the workday: The reception desk posts daily surf reports and makes company wide announcements on especially good surf days.

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13. Giving back

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Multiple studies have shown that workers, especially those in the millennial generation, value brands and employers that emphasize doing good in the world. That’s why companies like tech behemoth Google — a brand that has long led the field of big-name companies with the best employee benefits — are making their own contribution to employees’ volunteer efforts. Google not only matches employees’ monetary charitable contributions, but for every five hours of volunteered time, Google donates $50 to that nonprofit.

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14. Office parties

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At San Francisco-based music app developer Smule, employees can bring their instruments to the office for the company’s weekly jam sessions. The company also throws various holiday parties, including a Halloween costume party, Thanksgiving lunch, Wednesday game nights and monthly karaoke party.

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“Expression through talking, playing and exploring are habits that help us create something great,” said Jeff Smith, Smule’s co-founder and CEO. “People come by and talk to me or play instruments in my office all day. It’s part of our culture.”

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15. Freedom (and funding) to travel

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Travel booking company HotelTonight gives employees the chance to travel for free or enjoy hotel credits. HotelTonight employees have a chance to win an impromptu free vacation through monthly “spin-the-wheel” events, and they are also eligible for flexible vacation time, which lets them experience the HotelTonight app and stay in partner hotels.

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16. A pet-friendly environment

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Love your four-legged friend like a child? So does PetSmart, which offers employees a variety of pet-related benefits. In addition to a 15 percent employee discount on pet-related merchandise and grooming, PetSmart employees get other job perks such as free training classes and discounted veterinary services. And if you don’t want to leave your dog at home, you may be able to bring them to work with you.

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Dogtopia is another pet-friendly workplace. Employees can partake in the brand’s personal wellness programs that can be used toward doggie daycare and vet visits. Employees who don’t have pets can still put this perk to use by applying it toward gym memberships and healthy snacks and lunches. “We made sure everyone can get some benefit from the fund since not everyone in our office has a pup,” said Toni Teplitsky, Dogtopia’s director of marketing.

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Why cool job perks matter

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The benefits listed above are some of the many unique and cool job perks that a business can provide to their staff. Speak to your current workforce and learn their priorities to help design a list of perks that everyone can benefit from. Some of the perks listed above align well with the company’s product/service, and having a cool perk can be a unique selling point for bringing in new and talented staff.

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Consider the alignment of the perk with your business model. Cool job perks can reduce turnover for your business, which is crucial to reduce the costs associated with training. Interesting job perks can also lead to a more engaged workforce, which can result in more harmony towards the company’s financial goals.

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Perks keep employees — and your bottom line — happy

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Creating a new job perk for your current workforce will motivate them if it aligns with their needs and priorities. You should see a more engaged workforce once the new job perk is implemented. Talk to your current workforce before administering a new perk — if the perk isn’t a high priority for your current workforce, it will not provide as much of an impact.

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Perks that keep employees happy will reduce employee turnover and the costs associated with new hiring. A new job perk can also bring in extremely qualified talent who also prioritize that perk in their job search. Leverage your best job perks to keep current and future employees happy.

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Tejas Vemparala and Max Freedman contributed to this article.

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Losing customers costs businesses billions of dollars per year. But many small businesses are so focused on bringing in new clients that they forget about the ones they already have.

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Sharon and Mark Spero, the owners of a Money Mailer franchise near Chicago, work directly with local businesses to target new customers and keep existing ones loyal. After 20 years in business, the Speros aren’t just direct mail experts – they’ve also seen firsthand how important customer retention is for building a thriving small company.

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Here are their key tips to improve customer retention.

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1. Sell to old customers, not just new ones.

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When creating a business marketing plan – including direct advertising and search engine optimization – it’s natural to think about attracting new customers. But put some of that effort into your current customers, too.

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“Old and current customers know us well,” the Speros explained. “Current customers will often work with us on larger projects than new customers that are just testing us out for the first time.”

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Creating a sales and marketing funnel specifically for existing customers is key to growing your business, and is often a better investment of your time and resources. It generally costs five times as much to acquire a new customer as it does to retain an existing client, according to Forrester’s research. If you spend more marketing dollars on old and existing customers, you’ll see more return on a smaller investment.

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Ensure you’re keeping order history in a customer relationship management (CRM) system. When choosing CRM software, you may opt for a stand-alone CRM system or a CRM-enabled point-of-sale (POS) system.

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Once your CRM system is in place, use email marketing along with customer order history and other information to personalize your marketing materials. One way to do this is to suggest complementary products or services that work with a product your customers have already purchased. For example, if a customer bought a camping tent from you, send them an email asking if they need a hammock or camping stove to go with it.

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You can also look at when each customer typically buys from you and send an email around that time to stay top of mind.

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2. Understand clients’ expectations.

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Customer retention rates depend on customer satisfaction. But many times, that satisfaction depends less on the goods or services you provide than it does on expectations. If a customer wants a one-hour consultation to double their revenue overnight, for example, they will be disappointed no matter how good that consultation is.

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“One of the most common mistakes [small business owners make] is to avoid hav[ing] the conversation with the client regarding [the client’s] expectations,” the Speros pointed out. “These expectations can often be unrealistic, unmeasured, and don’t match what they actually are trying to communicate.”

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It’s your responsibility as a business owner to initiate that difficult conversation. Customers should have a realistic picture of what they are buying, including the cost of their purchase, what it includes, what they can expect as a result, and any return or refund policy you have in place.

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When all these components are understood from the beginning of a purchase, customers are much more likely to be satisfied at the end result.

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3. Receive and react to customer feedback.

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Shortly after a sale is made, reach out to the customer to ask for feedback. If everything is great, ask them for a review. If there’s a problem, it’s time to look for solutions. To show customers that you care about them and their experience with your business, thank them for their feedback – whether they’re satisfied or not.

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When customers are distressed, look for ways your business can make it right with the customer while also improving internally. Was the customer unhappy because a gift they ordered for a birthday arrived too late? In that case, you may need to tighten up your shipping department. If a customer is dissatisfied with the quality of a product you sold, it might be time to find a vendor to provide you with better quality control.

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Where appropriate, reach out to the customer again and tell them about the changes you’ve made. Thank them again for helping you improve your business, and offer them a small discount to show your gratitude.

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4. Offer to improve.

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If a customer isn’t satisfied with their purchase or experience for any reason, the best thing you can do to retain their loyalty is to take responsibility and offer ways to improve. No matter where the mistake or miscommunication occurred, customers expect you to make the situation right – and doing so enthusiastically can turn even a disastrous situation into a loyal customer.

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“When a client … wants to cancel, we push back and dive into why they are canceling,” the Speros said. Once they understand why a client is unsatisfied, they offer solutions and improvements that often convince hesitant customers to stick around.

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In fact, offering to improve – and making your customers a part of that process – can increase loyalty even in satisfied customers.

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In their business, the Speros schedule reviews for every account to see where they can make customers even happier. “[We] have an annual review in person with each client to listen, evaluate, reexamine, and refine [their] advertising strategy based on changes in the client’s business.” This personal attention makes clients feel valued and respected while helping a business anticipate and avoid future problems.

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If you don’t interact one-on-one with clients, you can still offer improvements. An email survey sent to everyone at specific points in the year or each customer after a purchase allows customers to offer feedback and gives you a chance to make positive changes.

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Once you’ve made those changes, don’t keep them quiet – let customers know exactly what you’ve done and how that will improve their experience. When they know you take their feedback seriously, they’re more likely to give you repeat business.

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On a bigger-picture level, track when and why customers cancel or ask for refunds. You may be able to identify a pattern. Perhaps one of your marketing pieces was poorly worded and caused confusion, or you might discover that customers who dealt with a particular employee had a higher cancellation rate.

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5. Communicate and connect.

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Regular, personal communication is key to creating a personal connection that convinces customers to stay loyal to a small business.

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Communicate regularly with your customers through an email newsletter or email marketing contact list by keeping them informed of changes, developments, and special offers.

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If you are a local business with local customers, the Speros recommend getting involved in the community to create strong, personal relationships. “We frequent our clients’ [businesses] whenever possible, see them at chamber [of commerce] functions and local charity events. This allows for conversations not just about business, but about them.”

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When possible, staff at brick-and-mortar companies should greet existing customers by name and know something about them. Staff should be friendly, helpful and caring. Interacting with customers personally makes the shopping experience more pleasant and increases their connection to your business.

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If you’re working at a distance, it’s still possible to create a personal connection. “Even if there is not time to meet with a customer in person, a call is important,” the Speros advise. “It doesn’t have to be every month, but conversations, rather than just emails, create an emotional engagement that tells the customer that we are interested in them.”

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If feasible, send personal thank-you notes, birthday cards and holiday cards. These efforts build customer loyalty because they show customers that you’re loyal to them. You can also create real connections by responding directly to emails and comments on social media, posting content that showcases the people behind the business or attending events – such as trade shows – where you can talk to customers in person.

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By communicating directly with customers, you encourage their engagement, which makes them feel invested in your business, the Speros explained. “Through communication, a relationship is created, which often leads to a more loyal, long-lasting partnership.”

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6. Create a customer loyalty program.

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While communication is important, nothing influences customers to remain loyal more than earning discounts, perks and free products. In fact, according to NielsenIQ, 84% of consumers say they’re more likely to keep shopping with a company that offers a loyalty program.

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Since your top customers have an outsized influence on your bottom line, it’s worth it to incentivize them to spend more with you. Not only do they account for a higher percentage of overall sales, but they are also more likely to recommend you to others.

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Design a customer loyalty program that works for your business. Successful customer loyalty programs have one or more of these perks:

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  • VIP club member
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  • Access to order history and tracking
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  • Shipping at no cost (for e-commerce sites)
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  • Discounts on future purchases
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  • Communication regarding new products and events
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  • Gifts on birthdays
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Jennifer Dublino contributed to the writing and reporting in this article. Source interviews were conducted for a previous version of this article.

"}},{"_index":"wp-index-bnd-prod-content","_type":"content","_id":"2449","_score":2,"_source":{"canonical":"https://vaylees.com/11243-mailing-equipment-smb-needs.html","displayModified":"2024-08-07T19:20:50Z","docType":"article","editorsPick":false,"href":"11243-mailing-equipment-smb-needs.html","id":"2449","ID":2449,"isSponsored":false,"published":"2019-01-25T01:01:00Z","site":"bnd","stream":"Your small business might need postage equipment if sending mail is key to your revenue. But which equipment types are best?","subtitle":"Your small business might need postage equipment if sending mail is key to your revenue. But which equipment types are best?","title":"What Mailing Equipment Does My SMB Need?","author":{"displayName":"Katharine Paljug","email":"kay.paljug@gmail.com","thumbnail":"https://images.vaylees.com/app/uploads/2022/04/18120335/katharine-paljug.jpeg","type":"Senior Writer"},"channels":{"primary":{"name":"Find A Solution","slug":"find-a-solution"},"sub":{"name":"Marketing Solutions","slug":"marketing-solutions"}},"meta":{"robots":"index, follow","description":"Small businesses don't want to overspend on mailing and shipping. See if you need postage equipment, and learn the equipment types and costs.  "},"thumbnail":{"path":"https://images.vaylees.com/app/uploads/2022/04/04080431/1554238118.jpeg","caption":"Juan Enrique del Barrio / Shutterstock","alt":""},"content":"\n

If your small or midsize business spends $50 or more on mail each month, a mailing system — and the appropriate equipment — can save you time and money. However, getting the right equipment for your specific needs is crucial. You’ll need to determine a budget and find trustworthy brands.

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We’ll help you determine if you need postage equipment and outline device types, brands and costs to help you boost efficiency and save money.

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Editor’s note: Looking for the right postage meter for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs.

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Do you need postage equipment?

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Mailing equipment solutions include hardware devices and software platforms that help you mail significant quantities of materials more efficiently and accurately. Postage meters might be the hardware category most often associated with postage equipment. Folding and addressing machines are other types of postage hardware. Mailing software is the most common digital postage tool.

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Any small business regularly sending a substantial amount of postal mail to earn revenue will likely benefit from some amount of postage equipment. Such businesses include direct mail firms, private lenders and direct-to-consumer online stores.

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Small businesses that use postage equipment often save ample time and money because it streamlines their processes. However, some types of postage equipment can be so expensive they require massive revenue to afford.

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Types of postage equipment

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There are five primary categories of postage equipment. The first two categories will likely benefit nearly any business regularly using postal mail to generate revenue. The final three may be more appropriate for only the largest operations.

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Postage meters

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A postage meter calculates the correct postage for every piece of mail based on size and weight. It prints the postage’s cost on the mail, indicating the postage either has been or doesn’t need to be paid.

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By calculating the correct postage for each item you mail, postage meters save you money you might otherwise spend on unnecessary stamps. They also reduce the administrative burden on your staff, eliminate the need to store petty cash or stamps at your office, and ensure your mail never loses its postage in transit. Metered postage can save you between 4 percent and 18 percent or more compared to the cost of stamps, depending on the mail type.

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Postage meters are regulated by federal law and can only be leased from an authorized supplier, not purchased outright. When you rent a postage meter, you sign a contract for one or two years and pay a monthly rental fee. The fee depends on your meter, contract terms and the volume of mail you plan to send.

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Price range: $20 to $1,000 per month

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Mailing software

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Many postage meters now come with software options that allow you to perform various functions, such as:

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    \n
  • Generating shipping labels
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  • Creating a visual brand with logos and images
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  • Comparing shipping rates and carriers
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  • Batch processing
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  • Tracking mail
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  • Proof of delivery
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  • Expense reporting
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  • Tracking usage
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  • Managing user roles
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  • Generating reports
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Mailing software allows you to manage your mailing list and expenses, and many platforms integrate with various apps and mobile devices. For example, CRM integrations are available with the shipping software ShipWorks, meaning you can connect your Salesforce dashboard with your postage equipment. (Read our Salesforce CRM review for more information.)

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Your postage meter or printer may include basic software programs, while others require a monthly subscription or a one-time fee.

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Price range: $0 to $100 per month

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Folding equipment

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If you send out substantial volumes of direct mail, letters or other documents that require folding, investing in folding equipment can minimize administrative costs and reduce the time your staff spends processing mail.

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These machines are designed to fold and process letters of various sizes automatically and can be set for several folding options, including single, letter and double parallel.

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Desktop models perform simple folds but require you to insert mail into envelopes manually. Larger models fold letters and insert them into envelopes. The most comprehensive folding equipment folds mail, stuffs envelopes, prints addresses and meters postage. Many can process up to several thousand documents per hour.

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Price range: $100 to $19,200

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Addressing and printing equipment

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While most personal computers and printers can handle addressing and printing small volumes of mail, a business sending a high volume of mail each month may need a specialty printer.

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These printers are designed to print and address mailers of various types, from envelopes to direct mail postcards. Smaller models print labels based on your postage meter; larger printers can process as many as 26,000 addresses per hour for mail and packages of varying shapes and sizes. Specialty mail printers integrate with your mailing software and comply with barcode regulations.

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Price range: $40 to $29,000

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Sealing equipment

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Inserting individual items into envelopes and then sealing those envelopes can be among the most tedious, time-consuming aspects of mailing. Sealing equipment alleviates this burden for your business.

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Some sealing machines require manual operation, while others run automatically. Other sealing machines fall into the subcategory of pressure sealers, which can create the kind of envelope you open by folding and tearing the edges.

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The tools in this category are often quite expensive — pressure sealers especially are on the pricier side.

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Price range: $206 to $135,208

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Best postage meters and mailing equipment

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Here are some of the most popular mailing equipment brands to consider.

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    \n
  • FP Mailing Solutions offers postage meters, folding equipment and software specifically designed for small businesses. Many of its products are the size of a standard printer, making them suitable for a home office. You can request a quote for pricing options for your business.
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  • Martin Yale Industries makes a variety of folding and document-processing machines. Its desktop models are a good entry point for small businesses with a lot of mail to process that aren’t ready to invest in more expensive equipment.
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  • Pitney Bowes offers postage meters, letter-folding machines and software. Though many of its products are designed for larger businesses with high-volume mail needs, it also offers suitable solutions for small business owners and entrepreneurs.
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  • Quadient manufactures postage meters, printers and folding equipment specifically for small businesses and offers several software options. Its designs range from desktop printers to larger mailroom models, and many have free trials.
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  • Data-Pac provides various software solutions to customize mailing equipment to your needs and postage meters with internet-based postage funds replenishment. Its products are ideal for businesses of any size looking for reliable mailing solutions. The company offers different pricing options to suit various business needs.
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Enhancing efficiency with the right mailing equipment

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Investing in mailing equipment can significantly benefit small, midsize and large businesses that frequently send mail. From postage meters and mailing software to folding and sealing machines, the right equipment can streamline your mailing processes, save time and reduce costs. By understanding your specific mailing needs and exploring various brands and options, you can find solutions tailored to your business.

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Amanda Clark contributed to this article. 

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Hiring employees is an enormous responsibility and business insurance risk that owners must prepare for and understand. Employees can be injured even during the most mundane work tasks. Because workplace injuries are unpredictable, workers’ compensation insurance is crucial.

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Editor’s note: Need a workers’ comp insurance policy for your business? Fill out the below questionnaire to have our vendor partners contact you with free information.

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Workers’ compensation insurance transfers the financial risk of a workplace accident to your insurance company. This way, you can focus on running your business while helping employees heal. Here’s what business owners should know about workers’ compensation insurance, including coverage, state laws, filing claims and more.

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What is workers’ compensation insurance?

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Workers’ compensation, or workers’ comp, is a type of business insurance that protects employers from liability if their employees are injured in the workplace. This system provides coverage for employees’ lost wages, medical bills and other expenses if they are injured on the job. It also limits the likelihood that employers will face a business lawsuit for workplace-related injuries or illnesses.

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Enterprise businesses and large corporations know they need workers’ comp. But many small and midsize businesses don’t realize that they, too, are legally required to buy this small business insurance coverage.

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Why small businesses need workers’ compensation

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Businesses are legally required to have workers’ comp coverage from the moment they hire employees, explained Jeff Somers, chief operating officer at HouseCanary. “In most states … you are required by law to carry workers’ comp insurance, regardless of your industry or number of employees. You may be required to carry this coverage even if you’re a sole proprietor.”

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Very small businesses, or companies whose employees primarily work desk jobs, may skip coverage because they assume that accidents are unlikely. Doing so, however, could result in legal penalties and fines. It could also mean that an accident or injury at the workplace drains your budget and involves you in a lawsuit. Carrying workers’ comp insurance protects you, your employees and your business.

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Understanding your state’s workers’ compensation policies

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In the United States, workers’ compensation laws are regulated at the state level. While state requirements are often similar, there may be crucial differences, such as when you are required to buy coverage.

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Your state’s regulations also impact how and when you need to report accidents and the penalties for not doing so. If you run a business in Florida, for example, you are required to report claims within seven days after you are notified of an accident or injury.

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“If an employer’s late reporting of a claim delays the payment of an injured worker’s benefits, the state of Florida can penalize the business,” said Karen Phillips, general counsel to the Florida United Businesses Association’s workers’ compensation program.

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If your employees work in more than one state, you’ll need to purchase coverage in each state, further complicating the requirements.

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“Each state has an agency set up to manage their individual workers’ compensation programs,” said Kevin Hess, partner at management-side labor and employment law firm Fisher Phillips. “Those agencies generally have a wealth of information available to employers to assist them in ensuring they are compliant with the necessary workers’ compensation requirements.”

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What workers’ compensation insurance coverage you need

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Many factors impact the insurance policies your small business needs, including the number of employees you have, their risk exposure and your business’s history of workplace accidents. Businesses in high-risk industries, such as construction, typically pay higher premiums and need more coverage than businesses where employees work at an office.

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Depending on your state’s requirements, business owners and sole proprietors may not need to purchase coverage for themselves. While that strategy may save you money right now, it could put you at risk in the long term.

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“Small business owners need to understand the cost-benefit analysis,” Phillips said. “The owner’s health insurance policy may not cover workplace accidents, meaning the owner could have to pay out of pocket for any medical bills or lost wages they may have.”

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How to report a workers’ compensation claim

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Report all workplace injuries to your insurer as quickly as possible, even if they seem minor or the employee doesn’t press the matter.

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“Often, what seems like a minor injury, like a bee sting, can turn into something much more extensive, like an infection, depending on the overall health of the injured worker,” Phillips said. “It’s important to [make a] timely report [of] all claims to the insurance carrier so they can get involved.”

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Once you report a claim, the insurance company handles the process, which allows you to focus on running your business.

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“The insurance company adjuster manages the injured worker’s care, and the insurance company hires an attorney to defend the employer should the injured worker hire an attorney,” Phillips said.

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The employer’s job during the claims process is to provide any information the claims adjuster asks for and to cooperate fully with any investigation. “Employers who don’t cooperate with the insurance company will often find their insurance being canceled,” Phillips added.

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What’s involved in a workers’ compensation investigation

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Cooperating with your insurance company often involves some degree of investigation. Larger businesses usually have detailed procedures or corporate policies for how these investigations happen. Small and midsize businesses should have these policies too.

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“First and foremost, those policies should include documenting the injury, including any potential witnesses, and when the claim was first reported,” Hess said. “This should be done for each and every claim. The employer should also train employees on the appropriate steps to investigate and document a workplace injury.”

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In some cases, you may want or need to administer a drug test following a workplace accident. States have different rules for when and how these tests can be used. In many cases, this depends on how clearly your company’s drug-testing policies are outlined and how available they are to employees.

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“Employers should maintain drug-testing policies that are compliant with applicable laws, including the limitation on post-accident drug testing,” Hess said.

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What workers’ compensation doesn’t cover

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While workers’ compensation insurance covers your business in many scenarios, it doesn’t protect you in all of them.

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“Workers’ comp doesn’t cover all lawsuits over employee work injuries; it only covers what the state requires them to cover,” Somers said. “In some states, certain types of workplace injuries and illnesses, along with accusations of negligence from employees, may not be eligible for the benefits included in workers’ comp.”

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To protect against lawsuits in these instances, you may need additional types of business insurance, such as employer’s liability insurance. This type of insurance can help pay for legal fees, court costs and any settlements you are required to pay.

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Workers’ compensation helps you plan for the unexpected

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Business owners always face risk, and worker injuries are among the most difficult risks to predict. Planning for the unexpected with worker’s compensation coverage is not only a smart move as a business owner but also a legal requirement in most cases.

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It’s important to research different insurance carriers to find a policy that works for your business and your budget. Don’t forget that workers’ compensation requirements vary by state, so understand your responsibilities with the appropriate state agency. To find out how best to protect your business in all possible scenarios, consult a workplace insurance expert before hiring your first employee.

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Erin Donaghue and Kimberlee Leonard contributed to this article. Source interviews were conducted for a previous version of this article.

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Invoicing can take up a considerable chunk of a business owner’s time. Luckily, invoicing apps make creating, sending and tracking invoices easy, helping you get paid faster. The best part is that these apps are accessible on mobile devices for on-the-go invoicing.

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Whether you need a paid invoicing app with multiple features, all-in-one accounting and invoicing software, or a free invoice generator that makes your small operation look more professional, there is an invoice app for you.

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How to find the best invoice app

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Proper invoicing is a crucial cash flow strategy that can help your business run more smoothly. However, all invoicing tools aren’t created equally, and some may be better for your needs than others. Take the following steps to ensure you find the best invoicing app for your organization.

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1. Assess your invoicing needs.

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Before you start evaluating apps and platforms, assess your business’s needs. Invoices are crucial for managing small business finances, so your invoicing solution must match your organization’s daily processes. For example, you might want an app that streamlines the process for you, automatically creating invoices and sending them to the appropriate contacts. You may need a solution that integrates with your accounting software so all your customer accounts can stay updated. Additionally, your business’s structure may impact the price of your invoicing platform.

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List the parameters that exist for your business to narrow down your invoicing app choices.

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2. Look for invoicing apps with the features you need and want.

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Your business’s unique needs will dictate the features any invoicing app should provide. For example, you may need customizable templates to easily personalize invoices to various clients. You may also require additional software integrations, online invoicing and client profiles. An ideal solution for your business may handle both quotes and invoices.

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Beyond mandatory features your business needs, create a list of features that would be nice to have. For example, you may like the idea of branded invoices, one-click invoice distribution, recurring invoices and invoices that allow direct online client payments. When comparing invoicing apps with your required features, your business budget will dictate the additional nice-to-have features you can add.

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3. Create a shortlist of invoicing apps and compare costs and features.

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Create a shortlist of invoicing apps with the features you need and want. Invoicing solutions have a wide range of costs and pricing structures, so there’s much to compare and evaluate. Your billing history is a great place to start to help you determine the right option.

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For example, you may want to try a free solution, or you may find that another platform’s flat monthly fee provides a nice feature set that works for your organization. You may also prefer a low per-user-per-month pricing setup with the flexibility of adding features as your business grows. Or you may prefer an option that charges by the number of monthly invoices you send or clients you store.

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4. Take advantage of free trials to test the invoicing software.

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Many paid invoicing app options offer a free trial, allowing you to test the software before committing to a monthly or yearly plan. Use this time to ensure you select the right solution. Additionally, check out online reviews to see where the product shines and where it falls short. Pay close attention to negative customer reviews referencing the platform’s customer service – you don’t want to be left in the lurch if there’s an issue and your company’s cash flow is jeopardized.

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What to look for in a billing and invoicing app

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Finding the right invoice app for your business can feel overwhelming, especially as new invoicing tools hit the market and older apps are updated with new bells and whistles.

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As you compare available options, consider the following factors that may influence your choice:

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Integrations

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Some apps can handle all your accounting needs, including invoicing and cash flow monitoring. However, if you choose an app specifically for invoicing and billing, ensure it integrates with one of the best business accounting software services. Otherwise, you risk making costly errors as you transfer information from one program to the other, losing valuable time that could be better spent running your business.

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Features

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More features do not automatically mean a better invoicing tool, especially if you end up paying for features you never use. However, you don’t want to save money by sacrificing functions you genuinely require.

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If you pay for invoicing software, look for an app that includes the following features:

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  • An invoice generator with customizable templates for professional branding
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  • An easy way to follow up on unpaid invoices
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  • Client profiles you can save instead of manually entering data every time
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  • A way to store and send receipts for expenses a client must reimburse
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  • Connectivity to multiple payment gateways
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  • Online invoicing
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Ease of use

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As a business owner, you want technology to streamline your tasks and help you tackle your accounting checklist, not complicate your life. You don’t want to search for your client list whenever you open the invoice generator or spend hours uploading receipts when sending a reimbursement bill.

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Your experience with invoicing software and other business software platforms will influence how comfortable you feel with a new invoicing app. Play around with a few options to find one that feels easy and intuitive.

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You should also look for an app that is easy to use on your mobile device to simplify on-the-go invoicing. Ensure you have easy access to customer support in case you have questions down the road.

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Best invoice apps

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Here are a few top options to help you narrow your search and find the best invoicing app for your business needs.

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Square Invoices

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The Square Invoices app is an invoice generator that manages billing and payments through your mobile device. It allows you to create custom and recurring invoices, track payments, and generate payment reminders. It also includes analytics and accepts various payment methods.

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With Square Invoices, both the invoicing and credit card processing software are free to use. Square charges a flat fee plus a small percentage of the transaction every time a client pays you.

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Invoice2go

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Invoice2go is a mobile and web invoicing app designed for micro and small businesses. It offers customizable templates, so you don’t have to start from scratch. It also saves pricing, customer information and other data to auto-populate required fields.

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Invoice2go lets you see when a client opens an invoice, sets up automatic payment reminders and creates financial reports for unpaid invoices. The service offers four plans at different price points (starting at $3 per month, billed annually) based on user numbers, how many clients you store and how many monthly invoices you send. All plans allow you to accept payments via credit card, debit card or PayPal.

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QuickBooks Online

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QuickBooks Online allows you to create invoices and receive payments quickly while seamlessly connecting your invoicing and accounting software. It uses “smart invoices” that alert you when customers have viewed and paid their invoices. Payment options include credit cards, debit cards and free ACH bank transfers. You can also accept recurring payments with the software.

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QuickBooks provides excellent time-saving features, including autofill based on past invoices, payment reminders and conversion of estimates to payable invoices. It offers a mobile app; however, its features are limited compared to the web application.

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Read our QuickBooks accounting software review to learn about QuickBooks pricing plans, which are based on business size, customer support and access to additional features like inventory tracking and financial analysis.

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FreshBooks

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FreshBooks is an all-in-one invoicing solution for small businesses. Its customizable templates allow you to add your company logo and change fonts and colors to fit your brand. FreshBooks makes it easier to get paid, with features like credit card payments, invoice tracking, flat-fee PayPal transactions and fast deposits to your business bank account. It also has several automation features to help you save time, such as recurring invoices, payment reminders, late fees, discounts and tax calculations.

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FreshBooks has a slew of additional features to choose from, including time and expense tracking, project management, reports, and tools to help you manage customer relationships. Our FreshBooks accounting software review explains this cloud-based platform’s monthly billing structure, which is based on the number of active clients in your account.

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Billdu

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With Billdu, you can create invoices and send them in seconds. Customers can instantly make payments by clicking the “pay now” button straight from the invoice. Billdu also lets you create estimates and purchase orders, track inventory and expenses, manage expenses and receipts, and export files into PDF, XLS, CSV and other formats.

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Billdu has a handy offline mode to help you access invoices and other data without an internet connection. It offers various pricing packages (starting at $3.99 monthly) based on client numbers and other features.

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Invoicely

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Through Invoicely, you can deliver invoices to clients, accept vendors’ invoices, manage and track your business expenses and activity, and more. It allows for branded invoices and online payments, though these features are limited if you use Invoicely’s free tier.

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Beyond the free tier, plans start at $9.99 per month. The free tier allows online payment only via PayPal, so PayPal sets your processing fees on this plan. Your processing fees will vary on the other plans.

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Bill.com

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Bill.com is an invoice app that details the progress of all your invoices – sent, approved, pending and more. The Bill.com user experience tends to be best when your clients also sign up for the service; registering an account takes just minutes. With their accounts, your clients can stay on top of their payment deadlines, and you can be alerted when payments are processed.

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Bill.com’s plans start at $45 per month. More advanced accounts payable and accounts receivable features cost more.

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Best free invoice apps

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If you’re just starting a business or must keep expenses low, consider a free invoicing app. While they may not have all the bells and whistles of accounting software and dedicated invoicing apps, they’ll cover the basics of generating and sending professional invoices.

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Zoho Invoice

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Zoho, perhaps best known for its cloud-based CRM software (read our Zoho CRM review to learn more), offers an invoicing platform that lets you automate and schedule the delivery of branded invoices to your clients. The user-friendly software also lets you add line items, taxes and more to your invoices, and it offers the option of paper invoices you can mail.

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Zoho Invoice is entirely free to use. The company says it makes its money from other, more robust tools, like its CRM, accounting and billing platforms, and sees Zoho Invoice as a way to give back to the SMB community.

\n\n\n \n\n\n

Invoice Ninja

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Invoice Ninja is an open-source cloud and mobile app that allows you to create, send and manage invoices. It includes time tracking, custom invoice creation, expense tracking and proposal generation. You can accept mobile or online payments with Invoice Ninja. It supports more than 40 payment gateways, including Stripe, WePay and Checkout.com.

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The Forever Free plan allows you to send unlimited invoices to up to 20 clients. It includes a limited number of invoice templates, all of which are branded as “created by Invoice Ninja.” Paid plans remove this branding and offer additional features.

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Wave invoicing software

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Wave’s invoicing software is a free tool that can help you create professional-quality invoices. Choose from a wide range of templates, and personalize them with your logo and company colors. Other layout options include custom columns and drag-and-drop line items.

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You can send invoices from the Wave app, Gmail or Outlook, and track them to see if they’ve been viewed and paid. You can also set up custom payment terms, create payment reminders, manage your accounting and upload receipts. The Payments by Wave add-on allows you to accept online payments from credit cards or bank transfers, but this feature carries a transaction fee.

\n\n\n \n\n\n

Choosing the right invoice app for your business

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Invoicing is a crucial aspect of running a business because it ensures you get paid for your services. You must consider multiple factors when choosing the best invoicing app for your company. You’ll need appropriate features for your organization, such as automated invoicing, customizable templates, online invoicing and other conveniences that will get you paid promptly.

\n

Thankfully, many options exist – some completely free of charge. Weigh the pros and cons of each app, and take time researching your options before deciding on your invoice app.

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Sammi Caramela contributed to this article.

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