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Donna Fuscaldo

Business Operations Insider and Senior Analyst
NY
Introduction
About Me

Donna Fuscaldo has spent 25 years immersed in the intersecting worlds of business, finance and technology. As an expert on business borrowing, funding and investing, she counsels small business owners on business loans, accounting and retirement benefits. For more than two decades, her trusted insights and analysis have appeared in The Wall Street Journal, Dow Jones Newswires, Bankrate, Investopedia, Motley Fool, Fox Business and AARP.

At Business News Daily, Fuscaldo covers a range of financial topics, such as surety bonds, collections agencies, accounts payable, debt consolidation, FICA tax and more.

In addition, Fuscaldo has used her personal and professional experience to provide guidance on employment matters for the likes of Glassdoor and others. With a bachelor of science in communication arts and journalism, she is skilled at breaking down complex subjects related to business and careers for practical application.

Experience
App Editor at AARP
January 2022 - Present
Senior Business Finance Writer at business.com
August 2020 - January 2022
Reporter at HerMoney
October 2019 - January 2022
Editor at Interesting Engineering
July 2019 - January 2022
Contributer at The Motley Fool
July 2019 - January 2022
Contributor at Forbes
September 2018 - January 2022
Freelance Writer at Money Crashers
July 2017 - January 2022
Freelance Writer at Investopedia
July 2015 - September 2018
Freelance Writer at Glassdoor
November 2012 - August 2016
Senior Reporter at Foxbusiness.com
September 2007 - March 2009
Education
St. John's University
Bachelor of Science
Journalism
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There are three main types of SBA loans:

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[Read related article: Small Business Financing Trends to Watch]

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What is a conventional loan?

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Conventional small business loans are those obtained from banks, credit unions and other financial institutions. The lenders give you a lump sum of money that you’re required to pay back over a fixed period of time. Interest and fees are included with the loan and vary depending on your credit score and the lender.

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Just like SBA loans, they can be used to cover business expenses or purchase equipment, or they can be used for working capital. The government doesn’t back conventional small business loans like SBA loans. That means the bank shoulders 100 percent of the risk if the borrower defaults. As a result, most conventional small business loans require you to have a good credit score, strong financials and an established track record as a business owner.

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SBA loan vs. conventional loan

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SBA loans differ from conventional business loans in many respects. The rates and terms vary, as does the risk that the lender is assuming. Here are some other differences between an SBA loan and a conventional business loan.

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SBA loans require more paperwork than conventional bank loans.

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Alex Espinosa used to run the SBA loan departments at various banks and remains a licensed loan originator with UNMB Home Loans. He said there are some barriers that both lenders and borrowers face with SBA loans.

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“It’s very complicated to the average banker,” he said. “It’s not complicated once you’re mentored through the whole thing and spend a few years in it.”

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SBA loans differ from conventional bank loans in that the borrower usually has a “riskier” financial profile compared to individuals applying for a conventional loan from a bank. This means one thing: paperwork. The SBA needs a lot more information from you and the lender to guarantee the loan. However, by partnering with a bank or lender that has an experienced SBA department, Espinosa said the loans can be completed with minimal headaches.

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SBA loans are more complicated.

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As with any government-backed process, lenders must abide by a long list of regulatory rules and processes. This discourages some lenders and creates longer funding times, especially compared to conventional lenders or alternative online lenders.

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“To get an SBA loan, the paperwork [requires providing] more documentation … and the process to get approved … is going to be longer than some of the other small business loan products that are out there today,” said Joe Camberato, co-founder and CEO of National Business Capital.

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SBA loans typically have longer approval times.

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Camberato and Espinosa said the SBA approval process can take between 60 and 120 days to complete. Many alternative lenders may be able to provide lightning-fast turnaround – sometimes providing funding in just a few days – but they aren’t subject to the same regulations, and they will almost always charge higher interest rates.

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SBA loans offer low interest rates.

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The maximum interest rate on an SBA loan is 8 percent as of April 2021. That’s much better than the rates you’ll pay with alternative lenders, which can be high depending on your credit score.

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SBA loans have longer repayment terms.

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Another advantage of SBA loans is they come with longer terms, which means lower monthly payments for business owners. Both 7(a) and 504 loans have terms that range from 10 to 25 years. You could be set up with a fully amortized loan depending on your agreement. This means you pay both interest and principal with every payment as the loan matures so it is completely paid off by the end of the agreed-upon term. Some conventional bank loans have a balloon payment stipulation, which means you’re required to come up with a sizable payment when the loan matures. This can be crippling for some business owners.

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SBA loans are more flexible.

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If your business experiences financial hardship or you fall behind on payments for some reason, SBA loans have some flexible options to help you stay on your feet. Espinosa said companies may be eligible to defer loan payments or provide interest-only payments.

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“The SBA has some flexibility that they allow the banks, which the banks don’t always use as they should when someone’s in trouble,” he said. “The last thing the SBA wants to do is have you foreclose.”

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It’s easier to qualify for an SBA loan than a conventional loan.

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One of the biggest advantages of an SBA loan is that you can get a loan without meeting the stringent qualifications a conventional lender may require of its loan applicants. This makes the SBA program a great option for new businesses or businesses with limited collateral. Espinosa said an SBA loan will never be denied because of a lack of collateral.

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“The rule is that the SBA will not turn down a loan for a lack of collateral, but the rule is they want all available collateral to secure the loan,” he said. This likely will include a personal guarantee and other assets.

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Is an SBA loan or a conventional loan better for me?

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The SBA loan program may be better suited for your business, but it depends on your situation. Camberato said SBA loans are a good option for businesses looking to make lasting expansions or improvements to their existing building, for example. He also said larger loans for bigger projects make for great SBA loans. Seaborn said the SBA has many resources to help business owners grow whether or not you’re in the market for financing.

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“We do a lot as an agency to support your understanding of what we do,” she said. There’s the “ability to access free counseling and support from small business development centers, business-plan writing, marketing feasibility, and those kinds of things, all the way to the point where you are in the market for financing.”

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Grow your small business with the right type of loan

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Borrowing responsibly is an important part of growing any business. Both SBA loans and term loans offer entrepreneurs much-needed capital to expand, but which one is best depends on each business’s unique circumstances. With the information in this guide, you’re well on your way to deciding what’s best for you. For more guidance, consider consulting with a financial professional, who can help you develop a clear plan for the funds and repaying your loan.

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  • Fast funding is important to meet short-term cash flow needs, purchase more inventory, and/or take advantage of growth opportunities. But it’s important not to overpay to access capital. You want a lender that won’t take advantage of your quick funding needs, providing you with an affordable, flexible loan that doesn’t have any hidden fees.
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  • Rapid Finance has an easy application process and flexible terms, and it can provide funding the same day in some cases.
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  • Many of Rapid Finance’s loan options don’t require collateral.
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  • This review is for small business owners considering borrowing money from Rapid Finance.
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When selecting a small business lender that can fund your loan in 24 hours or less, you want one that makes the process easy. Without an easy online application and light documentation requirements, is it really quick funding? Rapid Finance lets you apply for a loan through its online application or mobile app and, in some cases, can get you the money you need that same day. It is for these reasons and more that Rapid Finance is our choice as the best alternative lender for fast funding.

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Cost

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Rapid Finance loan products’ rates vary based on your credit score. The higher your score, the lower interest you’ll pay. Alternative lenders tend to charge more in interest than their banking counterparts, but they are also willing to loan to borrowers the banks may not consider.

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Currently, the APR on a small business loan from an alternative lender ranges from 2.5% to the high double digits. Depending on your credit score, a loan from an alternative lender may not be worth it. However, Rapid Finance does not charge any origination or documentation fees. You only pay interest on its small business loans, but some of its loan products may charge fees beyond the interest. Make sure to inquire about that before proceeding with this lender.

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Applying for a Loan

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Applying for a loan with Rapid Finance starts with completing a simple online application. Rapid Finance asks you a series of questions, such as about your years in business, annual sales, percentage that comes from credit cards, and credit score. It will then tell you the maximum you can prequalify for. You choose the amount and provide more information (including your Social Security number), and Rapid Finance will then process your loan. Using the Rapid Finance mobile app, on-the-go business owners can easily apply for a loan without being in the office. That’s not true of all lenders we reviewed. For example, Crest Capital, which also provides same-day funding, doesn’t have a mobile application option.

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This lender will work with borrowers with imperfect credit and doesn’t require much documentation. You need a business bank account, three months of business bank statements, and a form of ID for its merchant cash advances. For its short-term loans, you need to have been in business for two to four years.

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Rapid Finance has an online tool that helps identify the best loan options for you based on your credit score.
Source: Rapid Finance
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Loan Types and Terms

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Rapid Finance offers small business financing in amounts from $5,000 to $10 million. You can pay back its loans in terms of three to 60 months.

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This lender offers a wide variety of alternative financing options, including term loans, lines of credit, bridge loans, SBA loans, invoice factoring, merchant cash advances, asset-based loans, commercial real estate loans and healthcare cash advances. You can use the loans for any business purpose, including inventory and payroll.

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With its small business loans, you are charged a fixed interest rate and required to make daily, weekly, or monthly payments. The money is automatically deducted from your bank account. That ensures you don’t miss a payment, which could negatively impact your credit score. You can borrow $5,000 to $1 million with repayment schedules of three to 60 months. [Related Content: How to Choose a Business Loan]

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Rapid Finance charges a percentage of your monthly credit card sales with its merchant cash advance, which is often referred to as a split percentage or holdback amount. You can borrow $5,000 to $250,000 and pay it back over three to 18 months. You can choose to make the payments daily, weekly, or monthly, which is another thing we like about Rapid Finance. Other lines-of-credit lenders, including Fundbox, require weekly payments.

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Rapid Finance offers several loan options.
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Source: Rapid Finance
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Helpful Tips

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Borrowing money is complicated. There are so many options in terms of financing type, amount, and payback periods. Rapid Finance helps you find the best loan with its online calculator, regularly updated blog and customer service.

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With the online loan calculator, you input your credit score and monthly sales, and Rapid Finance will show you what you can qualify for. That will help you in the decision-making process. Its blog and business guides provide actionable advice to support your business as you borrow money and grow. In case you still have questions, Rapid Finance offers customer service by phone, email and live chat.

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Rapid Finance Features

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Fast fundingRapid Finance can fund small business loans within hours of approving them.
Easy applicationThis lender has a quick and easy online application, making the process painless.
No collateralRapid Finance does not require collateral for a loan.
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Fast Funding

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Fast funding isn’t the only reason Rapid Finance is one of our best picks, but it’s a big one. All of its loan products offer same-day funding, which is pretty impressive for a lender with such a breadth of products. Noble Funding also offers many financing options, but it can’t fund all the loans on the same day as approval.

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Rapid Finance gets money in your bank account within hours after approving you and won’t charge you an arm and leg for it. That’s important for business owners who need cash fast. Far too often, they get stuck in loans that will get them the money quickly but charge exorbitant interest and/or fees for it.

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Easy Application

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Fast funding doesn’t mean anything if the application takes forever to complete. That’s not the case with Rapid Finance. It has an online and mobile application that is intuitive and quick to complete. You only need three months of bank statements and ID to apply. That will be welcome news to small business owners who are pressed for time.

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No Collateral

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When you borrow money from Rapid Finance, you won’t have to worry about offering collateral, such as real estate or company vehicles. Most of its loans are unsecured, which is another reason we like this lender. This gives you one less thing to worry about when borrowing money.

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Customer Service

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Rapid Finance borrowers can contact the lender’s customer support team Monday through Friday from 9 a.m. to 6 p.m. ET or chat with the company through its live support feature on its website.

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Another benefit of Rapid Finance is its client portal. You can log in to the portal to view your loans and track your payments.

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Rapid Finance is accredited with the Better Business Bureau, where it sports an A+ rating and 4.78 out of 5 stars from customers. It also has solid scores on various other review websites.

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Drawbacks

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Rapid Finance has been lending to small businesses for years, but not every business owner can qualify for a loan with this lender. If you are a startup business, you may be shut out of its loans, given Rapid Finance’s requirement that you be in business for at least three months for its merchant cash advances. For its short-term loans, you need two to four years in business.

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Rapid Finance is willing to work with borrowers who have questionable credit scores. That increases the number of small businesses that can get approved for a loan, but it may be too costly. Ultimately, your credit score dictates the interest you’ll pay on the loan. If your score is low, the high interest rate may not be worth it, even if you can get funding in less than 24 hours.

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Summary

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We recommend Rapid Finance for:

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  • Small business owners who need quick access to financing and don’t want to endure a lengthy application process
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  • Small businesses that need a lender with multiple financing options
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We DON’T recommend Rapid Finance for:

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  • Borrowers with low credit scores
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  • Startups (less than three months in business or, for short-term loan applicants, two to four years)
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Accounting and bookkeeping are both critical aspects of sound business financial management, but the two roles differ. Bookkeepers primarily handle business recordkeeping, while accountants create financial statements, prepare tax returns, analyze cash flow strategies and more. We’ll highlight the differences between these financial professional roles to help businesses decide the best way to handle their books and taxes.

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Bookkeeping vs. accounting

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Bookkeeping is a transactional and administrative role that handles the day-to-day tasks of recording financial transactions, including purchases, receipts, sales and payments. Accounting, on the other hand, provides business owners with reports and financial insights based on information gleaned from bookkeeping data.

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“Bookkeeping is designed to generate data about the activities of an organization,” explained D’Arcy Becker, an accounting professor at the University of Wisconsin-Whitewater. “Accounting is designed to turn data into information.”

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Editor’s note: Looking for the right accounting software for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs.

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Consider the following at-a-glance comparison of bookkeeper and accountant roles:

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Bookkeeper

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Accountant

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Primary functions

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  • Enters financial data into books daily
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  • Maintains ledgers
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  • Categorizes transactions
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  • Ensures accuracy of financial data entry
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  • Reconciles accounts
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  • Conducts financial analyses and reviews
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  • Assists in budgeting
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  • Conducts financial forecasting
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  • Analyzes books
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Potential additional duties

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  • Payroll processing
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  • Accounts receivable management
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  • Accounts payable management
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  • Banking duties
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  • Invoicing
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  • Performs audits
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  • Makes recommendations to management
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  • Creates compliant financial statements
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  • Develops tax strategies
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  • Prepares federal, state and local tax returns
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  • Ensures regulatory compliance
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Interaction with other departments and offices

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  • Submits financial data to the accountant
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  • Often coordinates with other departments
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  • Works with the bookkeeper to ensure all tasks are completed
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  • Advises management on financial strategy
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Career requirements

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  • Low career-entry barriers for individuals with organization and math skills
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  • Certifications are available but often not required
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  • Higher investment in education required
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  • Professional certification, such as certified public accountant, often required
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  • Extensive experience is a plus
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What does a bookkeeper do?

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Bookkeepers maintain complete records of all money entering and leaving the business. They record daily transactions consistently and legibly to help accountants perform their functions. Generally, an accountant or business owner oversees a bookkeeper’s work.

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Typical bookkeeping tasks include the following:

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  • Recording financial transactions
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  • Posting debits and credits
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  • Creating invoices
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  • Managing payroll
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  • Maintaining and balancing ledgers, accounts and subsidiaries
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General ledger management is a crucial part of a bookkeeper’s job. A ledger is a record of sales, expense receipts and other financial transactions. Ledgers vary in complexity from a sheet of paper or spreadsheet to specialized bookkeeping and accounting software.

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What credentials does a bookkeeper need?

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Bookkeepers must have basic knowledge of financial topics and accounting terms and strive for accuracy. While certification isn’t required, accreditation and licensing are available from the American Institute of Professional Bookkeepers (AIPB) and the National Association of Certified Public Bookkeepers (NACPB):

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  • AIPB: AIPB certification requires bookkeepers to have at least two years of full-time work experience and pass a national exam. To maintain the credential, bookkeepers must engage in continuing education.
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  • NACPB: The NACPB offers credentials to bookkeepers who pass tests in small business accounting, small business financial management, bookkeeping and payroll. It also offers a payroll certification, which requires additional education. To earn the Certified Public Bookkeeper license, bookkeepers must have 2,000 hours of work experience, pass an exam and sign a code of conduct. To maintain their license, they must take 24 hours of continuing education each year.
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A bookkeeper with professional certification demonstrates a commitment to the trade. They show they have the necessary skills and are willing to continue learning new methods and techniques.

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What does a bookkeeper charge?

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Bookkeeper rates vary widely depending on the services a business needs, the bookkeeper’s expertise and the local market:

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  • Services: Services and in-office time affect bookkeeping costs. For example, if you need someone to reconcile the books once a month, you’ll pay less than if you want to hire someone full-time to handle day-to-day operations. Consider the tasks you want a bookkeeper to perform and estimate how long it will take to complete them. Decide if hiring someone full-time, part-time or on a project basis makes sense.
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  • Expertise: If you have complex books or a high sales volume, you’ll want to hire a certified or licensed bookkeeper. An experienced bookkeeper will cost more, but it can give you peace of mind and confidence that your finances are in good hands.
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  • Local market: Your business’s location may influence bookkeeping rates. For example, if you live in a high-wage state like New York, you’ll pay more for a bookkeeper than in South Dakota. According to the Bureau of Labor Statistics (BLS), the national average salary for bookkeepers in 2023 was $47,440 or $22.81 per hour. Expect to pay significantly more for a nonemployee bookkeeper.
  • \n
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What are the advantages of a bookkeeper?

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Bookkeepers can bring your business the following advantages:

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    \n
  • Bookkeepers keep finances organized: Bookkeepers can help you track and organize your financial documents and reports. If you hire an accountant at some point, your bookkeeper’s detailed, compiled records will likely save you money in accountant fees.
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  • Bookkeepers are affordable: Bookkeepers typically charge lower fees for their services than accountants. While amounts vary according to your filing and documentation needs, your business will likely be able to find an affordable bookkeeping professional.
  • \n\n\n\n
  • Bookkeepers provide straightforward data: While accountants provide detailed analyses, bookkeepers can provide a straightforward look into a business’s financial standing.
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What does an accountant do?

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An accountant analyzes the financial data a bookkeeper records and provides business owners with crucial insights and financial advice. Typical accountancy tasks include the following:

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    \n
  • Verifying and analyzing data
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  • Generating reports, such as tax returns, income statements and balance sheets
  • \n\n\n\n
  • Performing audits
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  • Providing information for financial forecasts, business trends and growth opportunities
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  • Helping business owners understand the impact of financial decisions
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  • Making adjusting entries
  • \n
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Accountants examine the big picture, produce reports and provide a snapshot of where a business’s finances stand. This information helps business owners make informed decisions about their company’s future.

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What credentials does an accountant need?

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Accountants typically earn a bachelor’s degree from an accredited college or university, but their qualifications vary by experience, licenses and certifications.

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Several accounting certification programs help accountants expand their skill sets and demonstrate expertise, including the following:

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    \n
  • Certified public accountant (CPA) credentials: CPAs are accountants who have met their state’s requirements and passed the Uniform CPA Exam. This challenging exam tests knowledge of tax law, business law, governmental accounting, auditing and standard accounting practices. CPAs must also meet ongoing education requirements to maintain their accreditation. CPAs often concentrate on different areas, such as auditing or tax preparation.
  • \n\n\n\n
  • Chartered Financial Analyst (CFA) credentials: Awarded by the CFA Institute, the CFA certification is one of the most respected designations in global accounting. This program teaches accountants about portfolio management, ethical financial practices, investment analysis and global markets. To complete the program, accountants must have four years of relevant work experience. CFAs must also pass a challenging three-part exam. Hiring a CFA means bringing highly advanced accounting knowledge to your business.
  • \n\n\n\n
  • Certified Internal Auditor (CIA) credentials: A CIA is an accountant certified in conducting internal audits. To receive this certification, an accountant must pass the required exams and have two years of professional experience. CPAs can perform some of the same services as CIAs. However, you might hire a CIA for a more specialized focus on financial risk assessment and security monitoring processes.
  • \n
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What does an accountant charge?

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According to BLS data, the median salary for an accountant in 2023 was $79,880 per year or $38.41 per hour. However, accounting firms charge substantially more than an accountant’s hourly rate because they must cover overhead costs and nonbillable time. Other factors that affect rates include an accountant’s experience, your state and the complexity of your accounting needs.

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Accountants may quote a client a fixed price for a specific service or charge a general hourly rate. Basic services could cost as little as $30 an hour, while advanced services could be over $100 per hour.

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What are the advantages of an accountant?

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Hiring a small business accountant yields significant benefits, including the following:

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    \n
  • Accountants provide comprehensive analyses: An accountant can give you a comprehensive view of your business’s financial state and provide strategies and recommendations for making financial decisions. In contrast, bookkeepers are only responsible for recording financial transactions and performing essential operations like payroll and bank reconciliation.
  • \n\n\n\n
  • Accountants bring impressive expertise: Accountants are required to complete more schooling, certifications and work experience than bookkeepers. They often bring invaluable expertise in areas like taxes and investments.
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  • Accountants can help with compliance and legal issues: Accountants can compile financial evidence or information to help your business deal with legal and compliance issues. Their tax experience can also help you avoid trouble with the IRS.
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Accounting software: An alternative to hiring an accountant or bookkeeper

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Not all businesses need, or can afford, the in-depth expertise of a hired accounting professional. If you’re handling accounting yourself or delegating this responsibility to a team member or department, accounting software can help you accurately and efficiently track and manage your business expense reports, invoices, inventory and payroll.

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When choosing accounting software, consider your budget and business accounting needs. Many accounting programs have free versions that cover the basics, such as tracking income or generating financial reports. Trying a free solution can help you test an accounting platform and determine if an investment in a full-featured version is worthwhile. Check out our Wave Financial review to get started. This platform offers most of its services for free and allows unlimited users to collaborate on financial projects.

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Other vendors may charge annual or monthly fees and provide advanced features such as recurring invoices or purchase orders. While these services come at a cost, they can maximize the accuracy and efficiency of vital financial management processes.

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When to hire a financial professional

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If you’re unsure about hiring a bookkeeper or accountant, consider the following three signs that it’s time for an accounting professional:

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    \n
  1. Your business finances are complex: If your business deals with multiple income streams, foreign investments, numerous deductions or other considerations, it’s time to hire a financial professional. Depending on your circumstances, an accountant or bookkeeper can save you untold hours and help you stay on top of crucial matters like payroll, tax deductions and tax filings.
  2. \n\n\n\n
  3. You’re spending too much time on accounting: If you’re spending so much time dealing with accounting tasks that you can’t work on growing your business or keeping existing customers happy, you’re doing your enterprise a disservice. You may make more money in the long term if you leave the accounting to the experts and focus on your growth prospects.
  4. \n\n\n\n
  5. Your business is experiencing growth: While handling accounting by yourself may make sense when your business is small, if it’s in growth mode, it may be time to hire professional help. Start by contracting with a bookkeeper to balance the books once a month and hiring a CPA to handle your taxes.
  6. \n
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Tips for finding a financial professional

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Consider the following when looking for accountants or CPAs:

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    \n
  • Ensure they have a deep understanding of tax law.
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  • Evaluate their communication skills.
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  • Ask about their proficiency with your business’s accounting software for smoother collaboration.
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  • Consider their experience in your industry and understanding of small business needs.
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  • Contact the American Institute of Certified Public Accountants (AICPA) for CPAs with specific expertise, such as employee benefits or personal finance.
  • \n
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Consider the following if you’re looking for a bookkeeper:

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    \n
  • Decide if you need a certified bookkeeper or if an experienced, noncertified professional will suffice.
  • \n\n\n\n
  • Choose between hiring an independent consultant, a firm or a full-time bookkeeper.
  • \n\n\n\n
  • Ask for referrals from friends, colleagues or your local chamber of commerce.
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  • Search online networks like LinkedIn for potential candidates.
  • \n
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Should you hire a bookkeeper or an accountant?

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If you know you need to hire someone to help with financial management but aren’t sure if you need a bookkeeper or an accountant, consider the following:

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Consider hiring a bookkeeper if …

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    \n
  • You need help organizing and staying current with daily recordkeeping.
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  • You’re struggling to keep up with data entry tasks and are missing opportunities to grow your business.
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  • Your budget allows for ongoing financial management at a lower cost.
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Consider hiring an accountant if …

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    \n
  • You need help with tax planning and investment decisions.
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  • You have concerns about tax audits, late payment penalties or obtaining representation for IRS matters.
  • \n\n\n\n
  • Your business is growing and requires more complex financial oversight.
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It is quite common to need the services of both a bookkeeper and an accountant, which is why it is crucial to understand which financial professional performs which tasks.

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Don’t leave your books untended

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Accountants and bookkeepers both play vital roles in day-to-day operations, periodic reporting and long-term growth and cash flow planning. To avoid costly financial mistakes, it’s best to work with an experienced financial professional as early as possible. If you prefer to go it alone, consider using accounting software and keeping meticulous records. That way, should you need to hire a professional down the line, they can see the complete financial history of your business and transition seamlessly to the next level.

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Sally Herigstad and Tejas Vemparala contributed to this article. Source interviews were conducted for a previous version of this article.

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\n"}},{"_index":"wp-index-bnd-prod-content","_type":"content","_id":"1172","_score":2,"_source":{"canonical":"https://vaylees.com/15834-which-holidays-deserve-paid-time-off.html","displayModified":"2024-01-17T17:09:08Z","docType":"article","editorsPick":false,"href":"15834-which-holidays-deserve-paid-time-off.html","id":"1172","ID":1172,"isSponsored":false,"published":"2020-09-23T11:49:00Z","site":"bnd","stream":"There are many holidays businesses can celebrate with paid time off. Before choosing which ones to observe, you should know your options and how to craft your PTO policy.","subtitle":"There are many holidays businesses can celebrate with paid time off. Before choosing which ones to observe, you should know your options and how to craft your PTO policy.","title":"Which Holidays Should Your Business Offer Paid Time Off for?","author":{"displayName":"Donna Fuscaldo","email":"dfuscaldo@business.com","thumbnail":"https://images.vaylees.com/app/uploads/2022/04/15130613/donna-fuscaldo.jpg","type":"Senior Analyst"},"channels":{"primary":{"name":"Grow Your Business","slug":"grow-your-business"},"sub":{"name":"Your Team","slug":"your-team"}},"meta":{"robots":"index, follow","description":"Many companies offer employees paid holidays. Which holidays should you choose, and how does it work?"},"thumbnail":{"path":"https://images.vaylees.com/app/uploads/2022/04/04073741/Calendar_Getty_Pra-chid.jpg","caption":"Pra-chid / Getty Images","alt":""},"content":"

There are dozens of observed holidays in the United States. Some are recognized at a federal level, while others are state-level holidays. Holidays can be religious, political or secular.

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With so many holidays celebrated by American workers, employers may find it difficult to determine which holidays they should observe by offering their employees paid time off. We’ll explain the factors involved in your holiday decisions and share the benefits of offering paid holidays as part of your employee benefits package.

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Editor’s note: Need employee scheduling software for your business? Fill out the below questionnaire to have our vendor partners contact you with free information.

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Types of paid holidays

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Before you can put a paid time off (PTO) policy on the books, you should understand which holidays are part of the American work culture to help you determine what’s right for your business. These are the primary holiday types:

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    \n
  • Federal holidays
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  • State holidays
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  • Floating holidays
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\n

1. Federal holidays are designated by the federal government.

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The federal government designates federal holidays. By law, all government agencies and banks must close for the day in observance. It’s not illegal for private-sector businesses to remain open on public holidays, and companies aren’t forced to offer employees paid time off. Still, the federal government expects that non-government businesses will also observe these holidays.

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There are 10 federal holidays that government agencies and banks close their doors for each year:

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    \n
  • New Year’s Day
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  • Martin Luther King Jr. Day
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  • Presidents Day (Washington’s Birthday)
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  • Memorial Day
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  • Independence Day (Fourth of July)
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  • Labor Day
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  • Columbus Day
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  • Thanksgiving
  • \n
  • Christmas Day
  • \n
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“The federal government sets the standards for part of the workforce and certainly expectations for the rest,” said Karen Williams, district director for the Washington, D.C. SCORE district. “For anyone who works in the government or banking space, those holidays are set in stone.”

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If a holiday falls on a weekend, organizations tend to give employees the Friday before or the following Monday off.

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2. States can institute their own holidays.

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In addition to those 10 public holidays, states have the right to institute their own holidays that local government agencies must honor.

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Like federal holidays, the private sector usually doesn’t have to abide by state holidays. However, according to the Employment Law Handbook, there are two exceptions: Massachusetts and Rhode Island require private employers to give employees the day off for a state-designated holiday.

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State holidays vary from one state to the next. For example, California, Connecticut, Missouri and Illinois give workers time off for Lincoln’s Birthday on Feb. 12. In contrast, Indiana recognizes Lincoln’s Birthday as a holiday on the day after Thanksgiving, and in New York, Lincoln’s Birthday is a floating holiday for state workers (see below for more on floating holidays).

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“We [didn’t] observe state holidays at Zenefits as part of our paid time off policy,” said Tracy Cote, former chief people officer at Zenefits (Cote now holds the same role at StockX). “They are common in Canada, where each province observes different holidays.”

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Did you know? Twenty states are on board with a two-day Thanksgiving holiday, designating the fourth Friday in November as a distinct state holiday.

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3. Floating holidays offer employees freedom and flexibility.

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Floating holidays are extra paid days off that employees can take in addition to paid holidays. Workers can use floating holidays for religious holidays, special events, birthdays and personal reasons. Not every organization offers floating holidays, but this type of PTO can be a helpful way to avoid conversations about why one holiday is on the calendar and another isn’t.

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“Everybody celebrates different things, and everybody wants to take time off for different reasons,” said Ali Fazal, VP of marketing at GRIN.

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The most recent figures on floating holidays are from 2017. That year, the Society for Human Resources Management reported that less than three of every 10 employers offer floating holidays. With recent years’ push for workplace diversity and inclusion training, this figure has likely increased since 2017, though no researchers have reported on it yet.

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Floating holidays may benefit employers in the following ways:

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    \n
  • Floating holidays acknowledge all cultures. Floating holidays give employees from all cultures the ability to take time off for holidays less commonly celebrated in the U.S. This cultural respect is a big part of the inclusive communication practices that can improve your work environment.
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  • Floating holidays keep your company running. Holidays that align with peak sales periods can lower your revenue. That changes when certain employees can work these holidays while others who celebrate take the day off.
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  • Floating holidays ease PTO policy creation. It’s not easy to incorporate every employee’s observed holidays into the calendar when creating your PTO policy. Offering floating holidays lets everyone create their own holiday calendar, removing this burden from your plate.
  • \n
  • Floating holidays enhance work-life balance. According to a Pew Research study, roughly 46% of U.S. employees take less paid time off than what they are given. Offering floating holidays shows your employees that you want them to take time off and improve their work-life balance.
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  • Floating holidays attract talent. Not every employer offers floating holidays. Job candidates comparing your company to others may be more likely to choose yours if you offer a significant perk like flexible paid holidays.
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Most common paid holidays in the U.S.

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With so many holidays to choose from, most small business owners select the ones that make the most sense for their employees. To make the selection process a little easier, here’s a list of the most typical paid holidays in the U.S. These holidays are listed from most commonly to least commonly observed with paid time off, as per 2022 Zippia statistics:

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    \n
  • Thanksgiving Day
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  • Christmas Day
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  • Independence Day
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  • Labor Day
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  • New Year’s Day
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  • Memorial Day
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  • MLK Day
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  • Christmas Eve
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  • New Year’s Eve
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  • Presidents Day
  • \n
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Small business owners don’t have to offer their workers all these holidays. Still, Williams said they should consider at least giving employees New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas off.

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Incorporating holidays into your PTO policy

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Small business owners usually can’t afford to give employees every federal and state holiday off, but they need to offer a few to lure talent and remain competitive. That’s why creating an official holiday PTO policy that considers your business’s financial situation and workers’ desires is essential.

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Here are the steps business owners should take when creating a PTO policy.

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1. Assess the business’s finances.

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Before you can offer holidays with paid time off, you must determine how many days you can afford. If your benefits budget is big enough, you may be able to give them all 10 federal holidays. If money is tight, it may be just the primary six.

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“If the worker won’t be there that day, is the business still generating enough revenue to be able to pay the employee?” Williams advises employers to ask themselves. “The business owner has to look at the cash situation versus how they are doing recruiting people.”

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2. Measure the competition’s PTO practices.

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Recruiting new employees and retaining them can be costly, which is why reducing employee turnover is crucial. Consider your competition’s holiday PTO practices when you’re putting your own together. If you don’t, you may find it harder to attract and retain top talent.

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At the very least, you want to match what your rivals are doing. If you’re looking for an edge, you may want to add an extra holiday to the mix.

\n

3. Poll your employees about their PTO wishes.

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It may be easiest to select some of the most common federal holidays and leave it at that, but a better strategy is determining what your employees want. You may think giving staff the day off for Christmas is a no-brainer, but if most of your workers don’t celebrate the holiday (for cultural or religious reasons, for example), it’s a wasted day off.

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“There are so many worthy holidays and observances, it can be hard to decide which ones to select,” said Cote. “As employers, you also have to consider the needs of the business.”

\n

Conduct employee surveys about the holidays they’d prefer to observe with PTO. Your employees may prefer Martin Luther King Jr. Day off rather than Columbus Day, but you won’t know if you don’t ask. Additionally, some employees may have trouble getting to their polling stations on Election Day; if you make that a paid day off, you could build goodwill and loyalty among the ranks.

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4. Consider current events when creating a PTO policy.

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Your holiday PTO policy doesn’t have to be set in stone. It can be flexible and ever-changing to address the current social climate. For example, in response to the Black Lives Matter movement, Zenefits designated Juneteenth as a permanent paid company holiday starting in 2020. Cote said the company also offers civic and volunteer time off so employees can vote, volunteer or protest.

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“As an employer, it’s about doing the right thing and making a difference,” Cote said.

\n

Leading up to Juneteenth 2022, Randstad USA surveyed 1,030 U.S. employees and found that 44% have the day off on Juneteenth. This figure represents an 11% increase from 2021, the first year that Juneteenth was designated an official federal holiday. Among employees who receive time off for the holiday, 49% receive paid time off.

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5. Decide whether or not to stay open.

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Just because you offer paid time off for a holiday doesn’t mean you can afford to close completely. Offices and banks may be shuttered in observance of Christmas, but a restaurant or bar may remain open.

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Before you put a holiday on the books, determine how many employees must work and how much you’ll pay them. If you make Christmas an official holiday but still need staff that day, paying time-and-a-half or double time is a great way to boost goodwill, if your business can afford it.

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The benefits of offering paid holidays

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Paid holidays benefit your employees and your business in the following ways:

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    \n
  • Paid holidays boost morale. When you give your team paid holidays, you show them respect. You’re giving them time off for their holidays without interrupting their cash flow. That respect is another way of telling your team you’re invested in their success. Sometimes that’s all they need to feel invested in their work – which can often lead to a boost in company morale and higher-quality work.
  • \n
  • Paid holidays foster better mental health. Employee breaks can boost productivity because an always-on brain is more prone to fizzling out and making errors. Paid holidays provide a much-needed reboot that can help stressed-out team members return to work with clear minds.
  • \n
  • Paid holidays give your company a better reputation. Paid time off is increasingly a hot topic, with more people advocating for it. When your company offers holiday PTO, you show employees and customers that you’re listening and acting. That means customers might choose you over another company known for less favorable labor conditions. It can also build employees’ trust in you.
  • \n
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Holiday PTO can be equally great for you and your team

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Incorporating paid time off for holidays requires upfront work on the business owner’s part. You must determine how much PTO you can afford, its impact on productivity and the bottom line, and what your competitors are doing.

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It’s equally important to ensure you give employees the holidays off that they observe and offer floating holidays to add flexibility. If your team can choose their holidays and someone who doesn’t celebrate is able to work, you’re doing it right.

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Max Freedman contributed to the reporting and writing in this article. Some source interviews were conducted for a previous version of this article.

"}},{"_index":"wp-index-bnd-prod-content","_type":"content","_id":"980","_score":2,"_source":{"canonical":"https://vaylees.com/15974-millennials-in-the-workplace.html","displayModified":"2023-10-23T14:52:24Z","docType":"article","editorsPick":false,"href":"15974-millennials-in-the-workplace.html","id":"980","ID":980,"isSponsored":false,"published":"2021-01-22T12:30:00Z","site":"bnd","stream":"Learn how millennials have influenced the workplace and their current role in today's workforce. It's important to know the best ways to manage them.","subtitle":"Learn how millennials have influenced the workplace and their current role in today's workforce. It's important to know the best ways to manage them.","title":"Managing Millennials in the Workplace","author":{"displayName":"Donna Fuscaldo","email":"dfuscaldo@business.com","thumbnail":"https://images.vaylees.com/app/uploads/2022/04/15130613/donna-fuscaldo.jpg","type":"Senior Analyst"},"channels":{"primary":{"name":"Lead Your Team","slug":"lead-your-team"},"sub":{"name":"Managing","slug":"managing"}},"meta":{"robots":"index, follow","description":"Millennials are a large and important part of the American workforce. Learn how to keep these important assets to your company."},"thumbnail":{"path":"https://images.vaylees.com/app/uploads/2022/04/04072738/millennial_RossHelen.jpg","caption":"RossHelen / Getty Images","alt":"Coworkers at a meeting table"},"content":"\n

Millennials play a vital role in the workforce, accounting for more than one-third of American employees. They’re an ambitious group who often value transparency and work-life balance over salary and title.

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Recruiting the millennial generation requires finesse. But it doesn’t end there. The hard work also comes in retaining them. Millennials aren’t known for loyalty to employers, willing to leave for greener pastures and costing businesses untold amounts in lost productivity in the process. Gallup pegs the turnover cost to the economy at $30.5 billion annually. If your business doesn’t want to add to that figure, it is important to understand the ways to keep millennial workers happy, whether they are in the office or working from home.

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Who are the millennials?

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Born between 1981 and 1996, millennials are the largest living group at 83.1 million strong. They are tech savvy, care about more than just a paycheck, and are accustomed to having a voice and seat at the table. They’re an optimistic group who love social media and want their jobs and encounters to have meaning.

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What characteristics define millennials?

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Millennials possess unique characteristics that need to be embraced and harnessed in the workplace if you want to breed loyalty. If you can’t meet their basic needs and provide the right work environment, they will quickly jump ship. From their comfort with technology to their need to collaborate, here are the six characteristics that define millennials in the workplace.

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1. They are technology natives.

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Millennials grew up with technology, whether that was a laptop, desktop computer or smartphone. They favor email, texting, and messaging apps over phone calls and face-to-face meetings, and they are ready and willing to try new technology and apps. They expect their employers to support technology, especially mobile apps.

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2. They crave work-life balance.

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Many millennials grew up watching their parents put all their time and effort into a job, only to lose it during the great recession. They also lived through the Sept. 11 terrorist attack. Both of these events influenced their views of work and life.

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As a result, millennial employees crave balance between their work and personal lives. Many of them choose flexible hours and the ability to spend time with family and friends over a high salary. This is something small business owners can use to their advantage when competing with deep-pocketed companies for talent

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3. They expect collaboration.

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The typical millennial worker isn’t the go-it-alone type; they prefer to work with others in the company, often those in other departments. Collaboration is a key tenet of work for millennials – one that may have been more difficult during the pandemic if it weren’t for their comfort with technology. Whether it’s through video conferencing or collaboration apps, millennials need to feel engaged and part of the team even if they are at home.

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4. They require a seat at the table.

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Millennials grew up having a say in family decisions and expect that same right at the office, regardless of their level within an organization. They want to be heard and respect the companies that give them that ability. That may be difficult for a baby boomer, Generation X or Gen Z boss to accept, but you need to get used to it; millennials are an ambitious group. Give them the path and the rules, and millennials will work hard to achieve their and the business’s goals.

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5. They want to keep on learning.

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Learning for millennials doesn’t end once they graduate college. This group has a deep passion for learning and a desire to grow in their careers. They value opportunities to learn more and seek mentorship from those who came before them. Companies that provide opportunities for ongoing education and mentorship will likely do a better job of retaining millennial workers than those that don’t.

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6. Their loyalty is fickle.

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Millennials are a loyal group when a company does right by them. However, they wouldn’t think twice about leaving a company if another one offers them a better opportunity to learn, grow, or balance life and work.

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What is the evolution of millennials in the workplace?

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Millennials have had an indelible impact on the American workplace. They have turned the norms on their head, bringing technology, flexibility and transparency to companies across the country.

\n\n\n\n

Companies that want to recruit and retain millennials have to be willing to embrace it all, starting with technology. Whether it’s collaboration tools, video conferencing, or mobile apps, technology is a top consideration for many millennials seeking employment. This is something small business owners will benefit from embracing.

\n\n\n\n

Take the pandemic as an example. Companies were able to move to remote work quickly and with few hiccups, largely thanks to the tech-savvy nature of their millennial workers. The learning curve was short, with many employees easily picking up where they left off in the office.

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Remote work now the norm

\n\n\n\n

Remote work is another trend ushered in by millennials and made popular thanks to COVID-19. In the years leading up to the pandemic, many millennials had shown a desire to work remotely, but companies resisted until they had no choice.

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“Millennials always appreciated work-life balance, and before the pandemic, a lot of bigger companies said, ‘No, our way of managing people is being that big brother over their shoulder,'” said Andrew Meadows, senior vice president of HR, brand and culture at Ubiquity Retirement + Savings. “Millennials work differently. Accountability isn’t about sitting at a desk. It’s ‘how many tickets closed, how many problems did I resolve or sales I brought in.'”

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The more flexible you are, the more employee loyalty it will breed – even more so in a post-COVID-19 world. Employees have gotten used to working at home and will expect the continued ability to do so once the pandemic is contained.

\n\n\n\n

Christina Janzer, senior director of research and analytics at Slack, said recent research by Slack found that only 12% of knowledge workers want to return to the office, with 72% preferring a hybrid model of working in the office sometimes and at home sometimes.

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Transparency expected

\n\n\n\n

Millennials have also left their mark on the way companies interact with their employees. Gone are the days of a strictly need-to-know basis for business communications. Millennials want to know what’s going on within the organization and expect transparency from their employers.

\n\n\n\n

“The relationship people have with companies has changed a lot over the years,” Janzer told Business News Daily. “To have a successful relationship, you have to be very intentional about how you share what’s happening and what’s top of mind. There’s a higher bar for that.”

\n\n\n\n \n\n\n\n

What are some tips for working with millennials?

\n\n\n\n

Millennials may not be the most loyal group of workers, but they are an invaluable asset to businesses of all sizes. They bring a fresh perspective, passion and a drive to succeed. But you must tread carefully with this group. A dissatisfied millennial could quickly lead to an open position if you aren’t careful.

\n\n\n\n

Trust and transparency

\n\n\n\n

Trust and transparency are the key ingredients of a successful working relationship. Without trust on both sides, resentment will quickly fester.

\n\n\n\n

“It’s not going to work if the employer doesn’t trust them,” Meadows told Business News Daily. “It creates resentment and employees who are more outspoken.”

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The same goes for a lack of transparency. Millennials are an ambitious group who will meet and exceed the goals if they know the endgame and the rules. They want to know what challenges they’re facing instead of being kept in the dark.

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Meadows said pairing a millennial with a more tenured employee from an older generation can be a boon for your business. “They are coming in with fresh ideas.”

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Inspiration and interest

\n\n\n\n

Beyond an open and transparent environment, Meadows said it’s important for business owners to keep their millennial employees interested. Millennials bore easily and won’t wait years for a promotion. They want the next big thing yesterday and will go to great lengths to get it.

\n\n\n\n

“There’s a lot more fatigue over doing repetitive jobs,” Meadows said. “They want to be inspired at work, not necessarily invested in work.”

\n\n\n\n

Engagement and connection

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Millennials want to feel like part of the team. Collaboration is important to this group of workers. The pandemic has made that more difficult, which means business owners must make sure employee engagement is still high. Left unchecked, disengagement could hurt productivity.

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“One of the things we observed through all our research is people are feeling isolated,” Janzer said. “Their sense of belonging has taken a hit. It’s not surprising. We’re used to being in the office with colleagues, catching up at your desk or at the water cooler. That has been taken away. Companies have to figure out how to build a sense of community.”

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Small businesses remain a prime target for cybersecurity attacks, which makes sense if you think like a hacker. Most small businesses don’t have a lot of cash to spend on safeguarding their networks, and remote teams often unintentionally increase their organizations’ cybersecurity risks. This gives hackers plenty of easy targets — but that doesn’t mean you can’t protect your business, including your remote employees.

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Cyberattacks on remote workers increasing

\n

According to an Alliance Virtual Office analysis of millions of cybersecurity data points, misuse of both work and personal devices drives remote vulnerabilities. Here’s a prime example: The analysis revealed that 69 percent of employees use their personal devices for their work tasks. However, personal devices often lack the cybersecurity guardrails and access control tools that protect work devices. This is one way hackers can more easily target remote workers.

\n

Similarly, this analysis found that 70 percent of employees also use work devices for personal purposes. Websites and programs built for personal, nonbusiness use may lack the stringent security features that are part and parcel of business tools. This personal use of work devices thus offers another potential entry point for hackers.

\n

Additionally, 30 percent of employees have allowed people other than themselves to use their work devices. This introduction of additional users, who may use weak passwords or nonbusiness programs, generates another security loophole through which hackers can infiltrate your business’s systems. It’s no wonder that according to Verizon’s 2023 Data Breach Investigations Report, employees are targeted and manipulated in approximately 20 percent of cyberattacks.

\n

“Small and medium-sized businesses are the No. 1 target for attackers because they don’t have the security in place and they haven’t deployed the technology they should have years ago,” said Rob Krug, network security architect at Avast Business.

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Types of cybersecurity attacks

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Danger abounds for small business owners and their remote workforces as they navigate remote work. Small business owners need to protect their networks, make sure they’re safe when using third-party software, and prevent their remote workers from clicking on the wrong thing.

\n

Security is a herculean task, but an important one. Recovering from a cyberattack can be costly and time-consuming. Many small businesses don’t survive it. Staying one step ahead of the bad guys is the first line of defense. That comes from knowing the cybersecurity risks, including the following:

\n

Brute-force attacks

\n

Many businesses with urgent needs to give employees remote access to their networks have turned to remote desktop protocol (RDP) servers — a Microsoft tool for accessing Windows servers and desktops remotely. Previously, these RDP servers didn’t have the most up-to-date software installed, which left them vulnerable to cyberattacks. Criminals exploited that weakness, which led to a huge upswing in brute-force attacks on these remote access servers.

\n

In brute-force attacks, the cybercriminal forces entry into a network by trying known username and password combinations. The RDP server crisis showed that this approach is less scattershot — and more effective — than you might think.

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“Adding RDP servers opened up businesses to an external world, putting them at risk,” said Kurt Baumgartner, principal security researcher at Kaspersky.

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[In the market for remote access software? Check out our best picks for remote PC access software.]

\n

Malware and phishing emails and texts

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Phishing emails — in which hackers try to trick users into clicking on links — have long been a problem in the business world. They’ve become so common that, in recent memory, the U.S. Department of Health and Human Services has warned the public about the upswing in phishing schemes.

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“The big thing that will continue is the constant phishing attacks,” said Tiffany Garcia, national cybersecurity practice leader at CBIZ. “They are getting more sophisticated and looking more legit.”

\n

It doesn’t help that many employees use their personal devices or go rogue with the apps they install to communicate and remain connected to other remote workers. That makes a company more susceptible to malware and other nefarious infections. In fact, there’s been an increase in fake versions of popular messaging and video conference apps that, once clicked on, install malicious software to track your movements and keystrokes. Hundreds of iOS and Android apps have served as hacker entry points.

\n

Ransomware

\n

Virtually all reporting on ransomware agrees: In recent years, this type of cyberattack has become increasingly common. It involves hackers breaking into company networks and holding their data hostage for a fee. Typically, the ransom exceeds $100,000. In fact, the average ransom is $5.3 million.

\n

Much of the attention is on big corporations, but small businesses are a prime target for ransomware attacks as well. This type of attack is particularly worrisome for smaller companies since the bad guys usually require payment in untraceable cryptocurrency. They may impose a tight deadline, making a difficult situation even worse.

\n

Third-party vendor risk

\n

Small business owners are relying on third-party software more than ever before. That increases the company’s risk if the software isn’t safe and secure. That was the case with SolarWinds, a software company catering to Fortune 500 and government customers. National headlines abounded when, in 2020, the SolarWinds network was infiltrated by hackers who secretly installed malware on the company’s software, which other companies were using to manage their IT resources. Those SolarWinds customers were compromised.

\n

“As SolarWinds shows, you have to be careful about what software you are installing,” said Peter Fidler, partner at WCA Technologies.

\n\n\n \n\n\n

How to protect remote workers from cyberattacks and hackers

\n

Protecting your company from cyberattacks is a joint effort, whether your employees are home or in the office. You might have all the safeguards in place, but if you don’t set boundaries with employees, you can easily be infected.

\n

1. Control access.

\n

This means segmenting permissions to access your systems and applications, blocking certain websites and apps, and teaching your staff about what to click on and what to avoid. This may be a refresher course for one employee and an eye-opener for another. The idea is to get everyone on the same page in regard to cybersecurity.

\n

2. Train employees.

\n

Cybersecurity training is extremely important in a remote work environment, yet it’s often overlooked. This is true even at companies that put ample effort into their cybersecurity. According to a 2023 Fortinet report, 85 percent of organizations run cybersecurity awareness and training programs. However, among the same set of organizations, more than half said that their employees remain unknowledgeable on cybersecurity.

\n

“There have to be clear policies on what kind of devices, the type of home network that can be set up, what employees are responsible for, and awareness about the shifts in [cyberattack] tactics,” Baumgartner said. “The cybercriminals are going after people working from home. They need to be aware of that.”

\n

3. Vet your software.

\n

If you use third-party software, cybersecurity analysts said it’s important to properly vet the providers. Work with a reputable company that has a security policy in place to protect your business and your customers’ data.

\n

When you download software, Fidler said, verify that the download link is the correct one and consider blocking employees from installing it on their own. You can either outfit workers with laptops with preinstalled apps you’ve vetted or have the software live in the cloud. Either way, you want to prevent employees from installing unapproved apps that could infect your network with malware.

\n\n\n \n\n\n

4. Use multifactor authentication or single sign-on (or both).

\n

Multifactor authentication means employees must verify their logins to your company platforms from other devices. For example, upon logging into your company’s HR software, your employees might need to verify this login attempt via their work smartphone. This is an important security measure because your employee should be the only person with access to the verification device.

\n\n\n \n\n\n

Additionally, through single sign-on (SSO), your employees can log into just one page to immediately unlock access to all your business software. If each of your employees’ SSO passwords is ultra-strong, then SSO is highly secure. It minimizes the chances of your employees using the same password for multiple business logins — a major security weakness. Plus, with SSO, you can activate multifactor authentication at one point instead of across many different platforms. This results in more uniform cybersecurity for your remote employees.

\n

5. Implement a virtual private network (VPN)

\n

A virtual private network (VPN) allows you to mask your remote employees’ IP addresses. In doing so, you encrypt all the information that flows from your employees’ devices to your platforms and vice versa. This blocks hackers from accessing your business data and software. And despite its imposing-sounding name, you don’t need a big server or any hardware to set up a VPN. Many of the best models are software-based, which makes them as easy to implement for secure remote work as multifactor authentication and SSO.

\n

Remote work doesn’t have to mean weak cybersecurity

\n

Whether it means training employees or making changes to company infrastructure, you have plenty of options when bolstering your remote team’s cybersecurity. Plus, with remote and hybrid work models dominating the business world, you have ample reason to prioritize these measures. Sure, maybe you can’t make everything snap into place overnight. But a long-term investment in cybersecurity is a long-term investment in your business itself.

\n

Max Freedman contributed to this article.

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Chatbots are much more than digital assistants. They can help your small business save money, close sales, and connect with customers in an increasingly digital world. Their popularity has grown steadily since early in the pandemic as many small businesses were forced to do more with fewer employees and resources. We’ll explore chatbot uses and explain how to find the right chatbot tools to grow your business.

\n\n\n

What is a chatbot?

\n\n\n

Chatbots are an example of artificial intelligence (AI) tools transforming business. A chatbot is a software application that relies on AI to perform tasks humans typically carry out. Amazon’s Alexa and Apple’s Siri are popular examples of conversational bots. Other examples include ChatGPT, Facebook Messenger’s chatbot, SMS chatbots and social media bots.

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Chatbots learn from user behavior, becoming more realistic and efficient over time. They can perform various business tasks, including approving expense reports, finding sales leads and connecting with customers online.

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“For sales [reps], chatbots are a useful tool for information gathering on prospects so they can be better funneled and identified as a qualified lead,” said Jesse Wood, president and CEO of eFileCabinet. “For customer service, chatbots can be immense timesavers when a customer is looking for quick answers to simple questions, especially if they can do it right from the product interface.”

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How are chatbots used?

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You can deploy chatbots in various areas of small business operations and across industries. New applications for chatbots are emerging at a dizzying rate. For small businesses, chatbots are most commonly used in the following capacities:

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    \n
  • Chatbots in sales: Chatbots can gather information on prospects, identify qualified leads, and automate outreach and follow-up. A bot can chat with customers and offer instant replies to their questions. “Based on profile and context, you can automate tasks such as informational queries and personalized recommendations,” said Juergen Lindner, an advisor to early-stage startups. “This gives both customers and internal sales teams seamless access to information and processes through text and voice.”
  • \n
  • Chatbots in customer service: Call centers commonly use chatbots to provide quick replies with default answers to common questions, thereby freeing customer service reps to tackle more challenging queries. “Certain chatbots can be customized in several creative ways, allowing for new forms of engagement with both prospects and customers,” Wood said. “For example, chatbots can be programmed to bring up competitive analysis if the name of a competitor is brought up. Chatbots can also act as surveys, collecting feedback from customers on a regular basis.”
  • \n
  • Chatbots in marketing: A bot can effectively interact with customers and upsell. Businesses can automate conversations with existing customers and potential new ones. They can also suggest items, provide information, and send leads to sales and marketing teams, all without human intervention.
  • \n
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What makes a chatbot effective?

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A chatbot should reflect your brand and reduce the workload for your team.

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  • Chatbots must reflect your brand. If your chatbot is confusing or doesn’t reflect your branding, it could damage your business’s reputation and lead to lost sales. “If the company’s brand is fun, the chatbot should be fun,” said Jason Junge, CEO of PointerTop. “If [it’s] serious and professional, the same [goes] for the chatbot. It’s also important that the chatbot be succinct and to the point. … Otherwise, visitors will feel that their time is being wasted as most do today with automated phone answering systems.”
  • \n
  • Chatbots must lessen the workload. An effective chatbot should also reduce, not add to, the range of tasks your team must perform manually. They should handle typical inquiries, thus empowering your sales staff to deal with more challenging interactions. “Chatbots are all about business productivity and efficiency gains,” Lindner said. Small businesses operate with limited resources, which makes utilizing data, automation and digital interactions so important. Applications like chatbots can free small business owners and their staff to focus on their core business.”
  • \n
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What are some effective strategies for chatbot replies?

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Here are some examples of tactics and styles small business owners can employ with their AI chatbot responses:

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  • Chatbot sales replies: Chatbots can provide sales reps with solid leads. However, according to Junge, they should focus on qualifying questions and capturing contact information simultaneously. The responses should lead the prospect to the correct sales funnel.
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  • Chatbot customer service replies: When you’re using chatbots for customer service, keep the chatbot reply messages short, clear and concise to prevent the customer from exiting the conversation, Junge advised.
  • \n
  • Chatbot marketing and engagement replies: Your chatbot’s responses when performing marketing functions will depend on your specific goals. If you want to direct users to a particular page of your business website, use the chatbot to invite them to learn more. If you want to generate buzz, the chatbot can offer a discount or deal in exchange for an individual’s email address.
  • \n
  • Chatbot survey replies: Customer surveys are a great way to get customer feedback or glean ideas for new products and services. Chatbot responses can vary. “The format varies depending on the length and subject matter of the survey,” Junge noted.
  • \n
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What should I look for in a chatbot?

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Chatbots are becoming ubiquitous as the world becomes more digital. Chatbot software prices are decreasing, presenting many opportunities for small business owners to implement this technology. But which software is right for you? Keep the following considerations in mind:

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    \n
  • Choose a chatbot solution that solves a problem. Experts recommend focusing on programs that solve a particular problem or are designed for a specific business use case, such as customer service. These chatbots are trained to respond to defined patterns or use machine learning to detect patterns and evolve based on the data and interactions. “It’s best to implement a chatbot with a singular goal, whether that’s to improve customer service, generate leads, etc.,” Wood said. “Program chatbot responses with a singular goal that will better funnel customers to the desired destination — for example, to a live demo or conversation with sales.”
  • \n
  • Choose a data-savvy chatbot solution provider. Lindner recommended purchasing solutions created by a vendor that understands data. Choose chatbots that provide “white-box” or explainable AI over “black-box” solutions in which you hand over your data to algorithms that are difficult to understand.
  • \n
  • Choose a chatbot vendor you’re comfortable with. Junge advised comparing the price; functionality; look and feel; ease of use and integration; and support levels offered by chatbot solutions. It’s imperative to work with a vendor with whom you feel comfortable entrusting your data.
  • \n
  • Choose the level of chatbot functionality you need. Evaluate your needs. You may need a straightforward solution or more robust chatbot functionality. “Chatbots can be intimidating for small businesses to consider; however, some are very simple to use and install, where the more complicated ones can be installed by your own web developer, the chatbot company itself, or with professional assistance,” Junge said. “It will take time and work to build the chatbot conversations, but once installed, the chatbot will prove of great benefit.”
  • \n
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Chatbots are more than the future — they’re here now

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What might have once seemed like the future — outsourcing some of your most menial and most significant work to chatbots — is here now. While you can’t (and shouldn’t) source all of your tasks to bots, implementing them can save you valuable time while streamlining the customer experience. Look for a chatbot that addresses your exact use case, and you’ll be well on your way to leveraging a tool that makes all the difference.

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Max Freedman contributed to this article. Source interviews were conducted for a previous version of this article.

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Paying taxes is a key responsibility of owning a business. While business owners need to be aware of several types of taxes, an important one is Federal Insurance Contributions Act (FICA) tax. FICA taxes are paid by both employers and employees to cover Social Security and Medicare. Because this is such a critical payroll tax, business owners need to know exactly what these FICA taxes entail, how to calculate them and when to pay them.

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What is FICA?

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FICA is the federal income tax that funds Social Security and Medicare. The FICA tax rate is 15.3 percent of total earnings, half of which is withheld from an employee’s paycheck by their employer. In addition to the money they withhold, employers are responsible for paying the other half, so the FICA tax burden falls equally on the employee and the employer, at 7.65 percent of annual earnings.

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Here’s a breakdown of what the FICA tax includes:

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    \n
  • The Social Security tax, which is 12.4 percent of income, is split between the employee and the employer. Business owners are required to withhold 6.2 percent from employees’ paychecks and match the remaining 6.2 percent. As of 2023, a maximum of $160,200 can be taxed to cover Social Security. This means those who make more than that are taxed for Social Security only on the initial $, not on anything more than that.
  • \n
  • Medicare tax: The Medicare tax is 2.9 percent, which is also split between the employee and the employer. The employer withholds 1.45 percent of their employees’ wages and pays 1.45 percent itself. There is no limit on the income that can be taxed for Medicare.
  • \n
  • Additional Medicare tax: There is an additional 0.9 percent tax for high-income earners — those who make over $200,000 as a single filer, $250,000 as a married person filing jointly or $125,000 as a married person filing separately. There is no employer match for this added tax.
  • \n
\n\n\n \n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Type of taxSocial Security taxMedicare taxAdditional Medicare tax
Percentage of income12.40%2.90%0.90%
Who pays?Employee and employerEmployee and employer\n
    \n
  • Married employees who make over $125,000 and are filing separately
  • \n
  • Single employees who make over $200,000
  • \n
  • Married employees who make over $250,000 and are filing jointly
  • \n
\n
Required withholding from employees’ paychecks6.20%1.45%N/A
Required employer match6.20%1.45%N/A
Maximum taxable income$160,200No limitNo limit
\n\n

What payments are not subject to FICA taxes?

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FICA doesn’t apply to all wages. Here are some types of compensation that are not subject to FICA taxes:

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    \n
  • Wages paid after an employee dies (only for wages paid in the calendar year following the employee’s death)
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  • Expense reimbursements on mileage
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  • Employer retirement contributions
  • \n
\n\n\n \n\n\n

How is FICA calculated?

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Calculating an employee’s and employer’s FICA tax contributions is straightforward: You multiply the employee’s gross pay by the tax rates for Social Security and Medicare. If your employee earned $1,000 this week and is required to contribute 6.2 percent to Social Security and 1.45 percent to Medicare, it would amount to $76.50. The employer would pay the other half.

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Here’s a closer look at the math:

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Social Security tax for the week = 6.2% of the employee’s gross wages, plus the match from the employer

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Social Security tax for the week = $1,000 * 0.062 = $62. The employer must withhold this amount from the employee’s paycheck for tax filing, and the business must pay this amount in taxes as well.

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Medicare tax for the week = 1.45% of the employee’s gross wages, plus the match from the employer

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Medicare tax for the week = $1,000 * 0.0145 = $14.50. You must withhold this amount from the employee’s paycheck and pay this amount in taxes.

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Total FICA tax for the week to be withheld from the employee’s paycheck = $62 + $14.50 = $76.50

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Calculating the FICA tax can get cumbersome if you have tens or hundreds of employees. The good news is that the best payroll services and certified public accountants (CPAs) can calculate it for you.

\n

“Once you establish a payroll policy and have it up and running, it’s rare for a small business to run into trouble with FICA taxes,” said Mike Slack, a manager at The Tax Institute at H&R Block. “The only thing that changes yearly with FICA is the maximum wage limit for Social Security.”

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How do self-employed people calculate FICA taxes?

\n

Those who are self-employed or independent contractors are required to pay both the employer and employee portions of Social Security, Medicare and Medicare surtax, which are collectively known as the self-employment tax. For 2023, self-employed workers and independent contractors pay a total of 15.3 percent in FICA taxes.

\n

The IRS allows self-employed workers to claim 50 percent of the self-employment taxes paid as a deduction on their federal income taxes for the year.

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Individuals registered as a sole proprietorship, limited liability company or partnership are on the hook for the self-employment tax. If you report your business taxes on Schedule C when filing your personal tax returns, you have to pay the self-employment tax.

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Are FICA withholdings mandatory?

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The Federal Insurance Contributions Act requires employers to withhold Social Security and Medicare taxes from employees’ wages. It is mandatory and ultimately the employer’s responsibility to fulfill. Small business owners who fail to collect, report or remit payroll taxes to the IRS face penalties and interest on the money they owe.

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Small business owners may also face penalties if they misclassify workers as independent contractors. Under FICA rules, you don’t have to pay taxes on independent contractors, but if the IRS finds that your “independent contractors” should be treated as full-time employees, you could face penalties.

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“The employer is the ultimate party responsible for FICA taxes,” Slack said. “Let’s say the corporation does not deposit those taxes over a certain period of time — the IRS can fine the owner.”

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The best payroll services for handling FICA taxes

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By using a payroll service to calculate, file and pay FICA taxes, you can streamline this often-cumbersome process for your business. Here are some of our picks for the best payroll services for handling FICA taxes:

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    \n
  • Intuit QuickBooks Payroll: Intuit QuickBooks, the gold-standard accounting software provider, also offers a robust payroll suite, with some plans including tax-penalty protection. Learn all about this offering in our QuickBooks Payroll review.
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  • Rippling Payroll: Your payroll tax calculation, filing and payments become fully automated when your business uses Rippling. Our Rippling Payroll review details the advanced nature of this platform’s tax tools.
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  • Paychex: With Paychex, your year-end tax-form filings go off without a hitch, as do all of your payroll-tax calculations and payments. Our Paychex review explains how extensively this service covers your payroll needs.
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  • OnPay: This payroll vendor guarantees that it will handle all of your business taxation needs on time and without errors. Read our OnPay review to learn all about this platform’s tax functions.
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  • ADP Payroll: This payroll software from the leading name in HR software automates your tax filing from start to finish. Learn more in our ADP Payroll review.
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FICA taxes don’t have to be scary

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Although taxes have earned a reputation as an incomprehensible, confusing beast of a business requirement, you now know that the math behind many of them is elementary. Nonetheless, payroll services can automate all of your tax-payment and tax-filing needs — and that’s the smart way to go even if you love math. Between what you’ve learned about FICA taxes and the infrastructure you can implement around them, tax time will be a breeze.

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Max Freedman contributed to this article. The source interview was conducted for a previous version of this article. 

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Staying on top of your accounts payable (AP) and accounts receivable (AR) is vital to the financial health of your startup, whether you handle a handful of transactions per day or hundreds. In fact, managing your accounts payable and accounts receivable goes far beyond tracking cash coming into and out of your business. It can help you plan ahead to optimize and even out your cash flow so your business survives and grows.

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All business owners must know the difference between accounts payable and accounts receivable and how to optimize them. Fortunately, accounting software tools can make this area of financial management easier.

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What are accounts payable?

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Accounts payable are the amounts you owe vendors and suppliers over a certain period. They are liability items on your balance sheet.

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Tracking your accounts payable is essential because it can tell you if you’re relying too much on credit or overspending with vendors. By monitoring accounts payable trends, you can see if the amount you owe is increasing or decreasing over time and compare it to your accounts receivable.

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It’s not necessarily bad to have increased accounts payable. If your business is expanding or you need to buy more inventory because sales are up, you can expect higher accounts payable. In addition, you may not want to pay bills before their due dates, to optimize the use of your money.

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It’s important to know why your accounts payable balances are trending up or down and whether you have the cash flow to pay bills when they’re due. This information is vital to understanding how your accounts payable affect your overall business strategy.

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>> Read next: What Is an Accounts Payable Aging Report?

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Short-term and long-term payables

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Accounts payable are typically divided into short-term and long-term payables. Short-term payables are those you pay a vendor or supplier within a year. They are recorded as a current liability under the accounts payable header on your balance sheet.

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Long-term payables are debts that will take more than 12 months to pay off. They are typically recorded under the long-term liabilities header. They tend to be tied to business financing, such as repayments for one of your top business loans. Any portion of long-term debt that is due within 12 months is included as a current liability.

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Accounts payable may also result from typical expenses associated with running a small business, including the following:

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  • Fuel and energy
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  • Transportation and logistics
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  • Manufacturing and assembly
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  • Marketing and advertising
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  • Travel
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  • Equipment and hardware
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  • Licensing
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  • Subcontracts
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  • Leases
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How do you optimize accounts payable?

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Monitoring accounts payable is a standard part of running a business. By tracking them closely, you can get a better view of how much you’re paying your vendors and suppliers. That will help you identify business partners you are relying on too much and ones you can arrange better terms with if you pay early or buy more from them.

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“The general rule is to negotiate favorable terms on accounts payable,” said Ben Richmond, a managing director at accounting software vendor Xero. “You want to pay as late as possible.”

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Delaying payment — without risking penalty by missing the bill’s due date — keeps funds in your account longer. You should strategically allocate your cash and decide which debts make the most sense to square away sooner and which ones can wait.

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What are accounts receivable?

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Accounts receivable are listed as current assets on your balance sheet and are composed of money owed to you for your goods and/or services. They are recorded any time a customer makes a purchase on credit. Examples include the cost of a residence drawing energy from an oil company, the local dry cleaner charging corporate clients for its services or any small business extending credit to customers. The account receivable stays on the balance sheet from the day you bill the client to the day you get paid.

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Keep track of accounts payable to protect your cash flow. If you aren’t on top of what clients owe you and when, you won’t know when a customer pays late. The longer the debt is outstanding, the more difficult it is to collect payments. Accounts receivable usually have terms of a few days to a year.

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“As far as accounts receivable, you are concerned with shortening the window to get paid,” said Dawn Brolin, a certified public accountant and CEO of Powerful Accounting.

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Most businesses use the accounts receivable turnover ratio, a common accounting ratio, to measure the health of their accounts receivable. It tells you how well you are collecting payments from customers. Another metric to look at is the average collection period, which tells you how long it takes your clients to pay you. The longer your collection period is, the worse your accounts receivable are. [Check out the best debt collection strategies.]

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How do you optimize accounts receivable?

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Managing accounts receivable requires you to stay on top of when your business bills clients and when you get paid. “On accounts receivable, it’s important that you get paid fast,” which means promptly sending customers invoices, following up on unpaid bills and offering discounts to customers who pay early, Richmond said. If possible, make sure your customers are paying you on a 10-day cycle, Brolin noted.

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It’s crucial to keep a level head when you’re collecting from customers who have defaulted. “You have to keep accounts receivable unemotional,” Brolin said. “You can’t get wrapped up in their dismay.”

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Depending on your type of business, you may be able to require a deposit when the customer’s order is placed. By requiring half the payment upfront, Brolin said, you reduce the likelihood that you’ll be chasing money once the job is complete or the order is met.

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What is the difference between accounts payable and accounts receivable?

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The difference between accounts payable and accounts receivable is who owes the money.

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Accounts payable are based on the amount of money you owe vendors and suppliers for business expenses. These liabilities are typically recurring and are treated as current liabilities on your balance sheet. [See common business liabilities.]

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In contrast, accounts receivable are the amounts customers owe you for your goods and services. They are recorded as current assets on balance sheets and other accounting reports.

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Why are accounts payable and accounts receivable important?

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You need to adequately manage your accounts payable and receivable to ensure there are enough funds coming into the business to pay your bills and hopefully have cash left over for a profit. Without staying on top of payables and receivables, you can’t manage your cash flow efficiently.

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“You can have the best product or service, but if you run out of cash, you can’t make more products or deliver more services,” Richmond told Business News Daily. “Accounts payable and receivable are the king and queen of cash flow.”

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Managing both types of accounts allows you to budget for upcoming bills, spot ways to get better terms with vendors and suppliers, and incentivize customers to pay their bills faster. It can also cut down the time it takes to collect past-due payments. [Find out the do’s and don’ts of sending an account to collections.]

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What are discounts on accounts receivable and accounts payable?

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To optimize cash flow, you want to get paid as quickly as possible but take as long as you can to pay vendors. That is where accounts payable and accounts receivable discounts come in.

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Accounts receivable discounts

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A common way to get customers to pay faster is to offer them an early-payment discount. This means charging the customer a reduced price if they pay before the due date. Consider your profit margin to determine how much of a discount to offer. Make it worthwhile for the customer, but don’t let it eat away at your profit too much.

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These are some examples of payment discounts.

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  • 2/10 net 30: Customers get a 2 percent discount on a bill that’s due in 30 days if they pay within 10 days.
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  • 3/15 net 45: Customers get a 3 percent discount on a bill that’s due in 45 days if they pay within 15 days.
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  • 4/10 net 60: Customers get a 4 percent discount on a bill that’s due in 60 days if they pay within 10 days.
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Accounts payable discounts

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As mentioned, the goal is always to pay vendors as late as possible and on the best terms. Depending on your relationship with the supplier and your track record of paying, you can potentially get a discount if you pay early or upfront. This is the same as an accounts receivable discount, but instead of collecting money at a reduced date, you pay it out.

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Discounts also may be available if you buy in bulk or on a consistent basis. No matter what, it can’t hurt to ask.

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“A discount is a discount,” Brolin said. “If you get a 1 percent discount on a $10,000 bill, that’s $100. You can utilize [that money] for something else.”

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Best accounting software platforms for managing accounts payable and accounts receivable

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Some accounting platforms are better suited than others for tracking and analyzing your accounts payable and accounts receivable. Below, check out our recommendations for the best accounting software solutions to manage accounts payable and receivable.

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    \n
  • Plooto: The quickest, easiest way to manage business bill paying and receivables may be via Plooto. With this platform, you can automate and time your bill payments to improve your cash flow and avoid late fees. You can even pay all of your bills with one click. Note that you must integrate Plooto with Xero, Oracle NetSuite or QuickBooks Online for it to be a full-featured accounting solution. Learn more about this arrangement in our Plooto review.
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  • Melio: For low-cost accounts payable and receivable management tools, consider Melio. This program lets you make and accept payments from bank accounts for free. The only fees are for card payments, expedited check delivery and international transfers. Melio is easy to use and integrates with QuickBooks. Similar to Plooto, however, it is not full-scale accounting software. Our Melio review has more information.
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  • FreshBooks: FreshBooks can improve your accounts receivable process with professional, automated invoicing. The invoice creation process is streamlined with a single screen, and you can make recurring invoices for ongoing services. Clients can pay invoices online, directly from the electronic documents. FreshBooks’ easy-to-use platform helps you collect on receivables in a timely manner and improve cash flow. See plans and pricing in our FreshBooks review.
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>> Read related article: Choosing the Right Small Business Accounting Software

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Take the time to manage accounts payable and accounts receivable

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“At the end of the day, if you don’t have cash, you are not in business,” Brolin said. “Your AR and AP are extremely important.”

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With good accounting practices, you should be able to know at any time where your accounts payable and accounts receivable stand and what your cash flow is expected to be in the short and long term. With these insights, you’ll be on your way to maintaining a financially sustainable business.

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Sally Herigstad contributed to this article. Source interviews were conducted for a previous version of this article. 

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In discussions about the U.S. economy, you’ll likely hear a lot about the Dow Jones Industrial Average. But what is this important index, and what role does it play in measuring our economy’s overall health? Read ahead to learn everything you need to know.

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What is the Dow Jones Industrial Average?

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The Dow Jones Industrial Average (DJIA) is a stock market index created by Wall Street Journal editor Charles Dow. Founded on May 26, 1896, the average is named after Dow and statistician Edward Jones. The index shows how 30 large publicly owned U.S. companies have traded during a standard trading session in the stock market.

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About 20 of the DJIA’s 30 component companies are industrial and consumer goods manufacturers. The others represent industries such as financial services, entertainment and information technology. The DJIA is just one of Dow Jones’ market indexes.

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How the DJIA works

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The DJIA is designed to provide a clear view of the current stock market, which, in turn, reflects the state of the U.S. economy. The index is calculated by adding the prices of the 30 stocks in the average and dividing by a divisor. The divisor has shrunk over the years to offset arbitrary events such as stock splits and roster changes at companies.

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The average itself is price-weighted, which means that each company makes up a fraction of the index proportional to its price. With one common divisor, stocks with larger prices have more weight in the index than stocks with lower prices do, thus earning the price-weighted index designation.

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While the Dow value is not the actual average of the prices of its component stocks, the formula generates a consistent value for the index. Because the DJIA is made up of large, frequently traded stocks, the price of the DJIA is based on many recent transactions, thereby increasing market indication accuracy. For other indexes, less frequently traded stocks can create a less-accurate average.

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How is the DJIA used?

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The DJIA’s uses and applications are numerous:

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  • The DJIA monitors market conditions, enabling investors to identify overall trends and make smarter decisions for the best return on investment.
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  • The DJIA can indicate the future performance of stock holdings, mutual funds and exchange-traded funds relative to the performance of the index.
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  • Because the DJIA has been mapped for so long, investors can study correlations with multiple factors over time.
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  • As opposed to investing in companies individually, investing directly into the DJIA allows for a diversified portfolio.
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  • The DJIA can be an effective benchmark for gauging other portfolios and individual investments. A strong portfolio would outperform the DJIA, for example.
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DJIA history

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The DJIA was initially designed to gauge the well-being of the industrial sector; it included 12 stocks, which eventually increased to 30. These stocks included American Cotton Oil; American Sugar; American Tobacco; National Lead; and the Tennessee Coal, Iron and Railroad Co.

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Although the DJIA debuted on May 26, 1896, it did not appear in The Wall Street Journal regularly until Oct. 7 of the same year. The starting point for the DJIA was 40.94, a far cry from the five figures the index is at today.

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Back when the DJIA was created, the stock market was not highly regarded or a popular form of investment. Bonds were the most widely accepted form of investment, as they were backed by real machinery, factories and other tangible assets. The average American was unable to discern whether the stock market was flourishing or perishing.

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Dow created this stock average to help people make sense of the stock market. He compared his average to placing sticks in beach sand to determine whether the tide was coming in or going out. Peaks meant a bull market, while troughs indicated a bear market.

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The DJIA, as well as the rest of the stock market, has been affected dramatically by politics and warfare. A number of global events triggered major changes in the DJIA:

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  • The fear of World War I caused the suspension of trading for 4.5 months, leading to a DJIA drop of nearly 25 percent on the day trading reopened.
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  • In the great stock market crash of 1929 and subsequent Great Depression, the DJIA returned to its starting point, almost 90 percent below its peak. [Read related article: What Is a Recession?]
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  • The DJIA dropped 10 percent during the four-month period in 1956 when Egypt seized the Suez Canal, triggering an invasion from Israel, England and France.
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  • The Black Monday crash of 1987 brought the DJIA down nearly 508 points, or 22.6 percent.
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  • On Sept. 11, 2001, the markets were closed after the terrorist attacks in New York and Washington, D.C. When the markets reopened on Sept. 17, the DJIA dropped nearly 685 points, or 7.13 percent.
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  • The biggest drop in the DJIA occurred on March 9, 2020, with the index plunging close to 3,000 points as the COVID-19 pandemic hit U.S. shores. The Dow fell two more times in March. This series of drops was the worst three-point decline in the DJIA’s history.
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How companies are chosen to join the DJIA

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When choosing a company to represent an industry in the DJIA, the editors at The Wall Street Journal consider a number of factors. They select companies that represent and lead the market. How long has the company been around? How are shareholders treated? What kind of reputation does the company have in the industry? The Wall Street Journal editors are careful to pick companies that are relevant but not overly trendy. They are looking for staying power in the industry.

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An example of the logic used to decide the DJIA companies is when Philip Morris bought out DJIA component General Foods in 1985. The addition of Philip Morris to the DJIA doubled the number of tobacco companies represented, since American Brands was already a component. As a result, the editors replaced American Brands with McDonald’s.

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Criticism of the DJIA

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Many critics believe the inclusion of only 30 stocks does not paint an accurate picture of the overall market. With around 4,000 publicly traded companies in the U.S., many analysts believe the DJIA does not provide a good sample size. Other critics point out that price-weighted indexes don’t take into account percentage changes in share prices, which many investors consider important. Nor does the DJIA account for stock splits or stock dividends.

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For the economic forecast, check the DJIA

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Despite some criticism, the DJIA is an influential stock market index that many analysts consider the most useful market indicator in the U.S. It includes some of America’s oldest companies, as well as newer players that demonstrate a strong long-term outlook. Although the DJIA has evolved over the years, its purpose remains the same: to serve as a temperature check on the state of the economy.

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Natalie Hamingson and Elaine J. Hom contributed to this article.

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    \n
  • Small business owners often seek equipment financing to pay off the purchase of expensive equipment over a fixed period of time.
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  • Look for an equipment financing lender that will let you finance the total purchase, doesn’t charge exorbitant fees, and provides flexible and fixed repayment terms.
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  • Crest Capital offers 100% financing, a variety of financing and leasing options, and flexible terms. If you are borrowing $250,000 or less, you won’t have a complex application process.
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  • This review is for small business owners who are thinking about using Crest Capital to finance the purchase of business equipment. 
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Crest Capital provides small business owners with equipment financing ranging from $5,000 to $500,000. With fast funding, low interest rates and several equipment financing options, Crest Capital checks off all the boxes for a variety of small business borrowers. For these reasons, Crest Capital is our pick for the best alternative lender for equipment financing.

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If you’re looking for financing review all of our small business loan best picks.

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Cost

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Because there are many types of startup financing structures with Crest Capital, it’s impossible to say what your interest rate would be. Those rates are determined by not only the structure you choose but also the term length, your credit score, your time in business and the type of equipment being financed.

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Besides the interest rate, the only fee Crest Capital charges is a $250 documentation fee. If you decide to proceed with a loan from Crest Capital, the lender will collect the documentation fee and first month’s payment. Crest Capital then purchases the equipment from the vendor of your choice, and repayment is made monthly via automatic withdraw from your bank account.

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There are no prepayment penalties; in fact, you may qualify for a discount on the remaining interest if you pay off the loan early. The variety of plans and agreement structures makes Crest Capital one of the most flexible equipment financiers we reviewed.

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Crest Capital has a simple loan application if you are borrowing less than $250,000.
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What made Crest Capital stand out from its competitors is that you can either take out a loan or lease the equipment. With a loan, you own the equipment at the end of the term. Crest offers different agreements, including the following:

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  • Equipment finance agreement: This is a fixed-rate loan with a monthly payment that does not fluctuate with Treasury rates. At the end of the term, you own the equipment.
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  • $1 purchase agreement: With this lease, you have a fixed monthly payment and you own the equipment at the end of the lease for a nominal amount, such as $1.
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  • 10% purchase option: This is a lease with a fixed monthly payment and a fixed purchase option. At the end of the lease, you can purchase the equipment at 10% of its original cost, renew the lease or return the equipment to Crest Capital.
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  • Fair market value: This agreement offers the lowest fixed monthly payments. In addition, the payments are usually 100% tax-deductible. At the end of the lease, you can purchase the equipment at fair market value, renew the lease or return it to Crest Capital.
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  • Guaranteed purchase agreement: This provides a guaranteed purchase price for the equipment at the end of the term. You can choose a purchase price that is fixed at a certain dollar amount or pick from a range between a fixed minimum and maximum amount.
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  • First-amendment lease: This agreement gives you a purchase option at one or more defined points during the lease, with the requirement that you renew or continue the lease if the purchase option is not exercised.
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  • Operating lease: This agreement meets the criteria established by the Financial Accounting Standards Board and is available for equipment with a strong aftermarket value. If you want to learn more about equipment leasing, check out our equipment leasing buyer’s guide.
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The above financing structures can be combined with other payment options, including step-up plans (lower payments early in the finance term and higher payments later), deferred plans (deferred payment for up to six months) and seasonal plans (no monthly payments during seasonal businesses’ slow periods). The seasonal plans are especially attractive for businesses that use their equipment only during certain times of the year. This kind of flexibility was nonexistent at other lenders and is another reason Crest Capital is a great equipment financier for small businesses. SBG Funding offers equipment financing but not the same flexibility as Crest Capital.

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Crest Capital offers Section 179 qualified financing, which allows tax deductions on the cost of equipment. Under Section 179, small businesses can deduct up to $500,000, with a threshold of $2 million for total equipment purchased for the year.

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Applying for a Loan

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If you’re seeking financing for $250,000 or less, you fill out and submit a simple application. This easy process is ideal for business owners who are looking for quick funding. You have the option of filling out an application online or completing a paper version. The paper version can be faxed or scanned and emailed. The application includes basic questions about you, your business and the equipment you want to finance. Here is some of the specific information you must provide on the application:

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  • Company name, website and address
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  • Each company owner’s name and Social Security number
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  • Percentage of the company that belongs to each owner
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  • Company’s bank name and account number
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  • Estimated cost of the equipment
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  • Length of the loan or lease you want
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  • Condition of the equipment
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  • Name and address of the equipment vendor
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To get approved for a Crest Capital loan, you need at least two years of business under your belt and a credit score of 650 or higher. You also can’t have a history of any delinquent payments or nonpayment with any other lenders.

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Crest does a soft pull of your credit, so applying for a loan won’t affect your credit score.

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Loan Terms

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Crest Capital’s equipment financing terms range from 24 to 84 months. We like that wide range; some lenders let you finance equipment for only a short period of time.

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Crest’s loans are secured by the equipment you’re financing, so no other collateral is required.

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Helpful Tips

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If your loan is for more than $250,000, Crest requires more documentation than the other lenders we reviewed; Balboa Capital is one that requires less documentation. For larger loans, Crest wants to see your financial statements, tax returns, loans, leases, other liabilities, a written overview of your business and an explanation of what the equipment is for.

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Loans under $250,000 require much less documentation, and the process is less arduous. If the equipment financing loan is below $250,000, you don’t need to give Crest any financial statements.

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Crest Capital Features

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100% financing Crest Capital will finance the total cost of your equipment.
Variety of terms This lender offers a variety of equipment financing terms and will let you finance used equipment.
Minimal paperworkFinancing of less than $250,000 requires minimal documentation.
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100% Financing

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When you work with Crest Capital, you can finance the total cost of the equipment purchase, so you can acquire the equipment without having to come up with any of the money upfront. Some equipment financing lenders don’t cover the full amount. For example, some lenders require you to make a 20% down payment, and then they provide financing for the other 80%.

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Variety of Terms

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Crest Capital is among the most flexible equipment financiers we reviewed. The wide variety of loan and lease options ensures you can choose the financing option that works the best for your business.

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Crest Capital also lets you finance used equipment and offers Section 179 qualified financing, which allows tax deductions on the cost of equipment. Being able to deduct the cost of the equipment from your taxes helps make equipment financing even more attractive to borrowers. [Related Content: The Pros and Cons of a Term Loan]

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Minimal Paperwork

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If you are financing equipment for less than $250,000, Crest offers an easy application, fast approval and quick funding times. This lender doesn’t require a lot of documentation to approve a loan, unless it’s over $250,000. You just fill out a simple application that asks for basic information about you and the equipment being financed.

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However, a much more extensive application process is required for financing in excess of $250,000. In these instances, you must provide bank statements, tax returns and a detailed explanation of how the equipment will be used.

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Customer Service

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Crest Capital provides customer service by phone and email during normal business hours. The company has an online calculator to help you determine how much your monthly payments will be.

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Crest Capital has been providing small businesses with funding since 1989. The company has an A+ rating with the Better Business Bureau and has been accredited since 2012.

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Crest Capital’s loan calculator helps you quickly determine your financing options.
Source: Crest Capital
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\n

Drawbacks

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The biggest drawbacks of Crest Capital are the minimum credit score of 650 and the minimum time in business of two years. Those two requirements might eliminate some businesses from being considered for financing. In addition, the company doesn’t work with startups. Another downside is the $250 documentation fee.

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Summary

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Crest Capital is our best pick for equipment financing because of its 100% financing, easy application process and competitive rates.

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We recommend Crest Capital for:

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    \n
  • Businesses that do not want to put a down payment when financing equipment
  • \n
  • Borrowers who are looking to finance $250,000 or less and want a simple application and approval process
  • \n
\n

We DON’T recommend Crest Capital for:

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    \n
  • Those with credit scores under 650
  • \n
  • Those who have been in business for less than two years
  • \n
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Don’t count the accounts payable (AP) aging report out. In these uncertain times, this oft-overlooked accounting method can alert you to cash flow problems and protect your bottom line.

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Most small business owners only worry about their cash going in and out, giving little thought to how much they pay over time. It’s a popular way to operate, but it’s also a surefire way to run into cash flow problems if an unexpected bill is due. A more effective way to run your business and protect your cash flow is through the AP aging report.

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Editor’s note: Looking for the right accounting software for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs.

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What is an AP aging report?

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An AP aging report summarizes the money a business owes to vendors and suppliers. It lays out when payments are due, how much your balance is and whether you can save money by paying early or protect your cash flow by paying later. These reports help businesses improve their billing practices and forecasting accuracy, making tracking what you owe less overwhelming.

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“[An accounts payable report] tells you how much you need to satisfy your debt obligations,” explained Dawn Brolin, a certified public accountant and owner of Powerful Accounting. “It helps with forecasting to make sure you can stay in business.”

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What is included in an AP aging report?

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Most top accounting software solutions can easily create AP aging reports. An AP aging report can be as unique as the business creating it but the following categories are found in most:

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  • Vendor name
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  • Amount owed
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  • Due date
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  • Payment terms
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  • Past due accounts
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These reports give you a visual aid to assess your outstanding debts and flag late ones. Typically, the report is organized in 30-day groups so you can see what is due in the current month and future periods easily. It can be customized to include vendors with one-week or two-week due dates. If done right, the AP aging report should show you any upcoming due dates quickly.

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What are the benefits of using an AP aging report?

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Some small business owners may not think AP aging reports are crucial. After all, who has time to pay bills, let alone track what is owed a few months from now? However, this report can bring significant benefits, including the following.

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1. AP aging reports improve cash flow management.

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Cash is the fuel that keeps businesses running yet managing it can be one of the most challenging aspects of operating an organization. An AP aging report can be a crucial tool for creating cash flow strategies that improve cash flow management. You’ll know when bills are due, so you can pay them on time and avoid any penalties or pay earlier to get a discount from the vendor. AP aging reports help business owners avoid surprises that hurt their cash flow and bottom line.

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“Cash coming in and coming out does not tell you the full story you need to manage your accounts,” cautioned Ben Richmond, country manager at Xero. “Managing accounts payable is an important part of managing cash flow.”

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An AP aging report can also help you avoid damaging your business’s reputation. If you consistently pay late, vendors may not be willing to extend credit or worse will balk at doing business with you in the future. That impacts cash flow and your business’s ability to thrive.

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“You want to build relationships with suppliers,” Richmond explained. “Often, for those who are paying late without notice or without any conversation, suppliers tighten the terms of trade.”

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2. AP aging reports facilitate supply chain management.

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AP aging reports help you understand your vendors and suppliers better. This benefit may not be crucial for large national companies with massive buying power, but it can be enormously valuable for small businesses. Your aging report can help you identify vendors willing to give you early-payment discounts, those who don’t mind if you’re late and those open to negotiating better terms.

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The AP aging report can also help you prioritize bills. Not all vendors send out invoices every 30 days. With an AP aging report, you can categorize your bills based on due dates, prioritizing the ones that must be paid first.

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3. AP aging reports help with budgeting.

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AP aging reports help you budget for your small business. You’ll have access to insightful historical data on your spending and debt. You’ll be able to determine if you rely too much on credit and can pinpoint opportunities to negotiate more favorable terms.

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“It’s a really useful tool when paying 30 days or longer,” Richmond noted. “It helps you make sure you don’t miss paying someone on the agreed-upon date.”

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What is an example of an AP aging report?

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AP aging reports can look different for various businesses, although they should include all the necessary information. Here’s an example of an AP aging report from QuickBooks:

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\"AP
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Source: QuickBooks

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What is the difference between an AP aging report and an AR aging report?

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AP and AR are both crucial aspects of accounting. AP aging reports and AR aging reports both provide a visual representation of what is due now and what is due soon. The difference is that AP aging reports focus on what you owe and AR aging reports focus on what others owe you.

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AR aging reports should include details about the amount customers owe you, when it is due, how late a payment is and what discounts you offer for a faster payment.

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How do you create an AP aging report?

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You can create AP aging reports manually or via accounting software:

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    \n
  • Manual AP aging reports: Creating, tracking and updating AP aging reports manually can be time-consuming. If you go this route, you must enter detailed invoicing information along with AP information carefully. “Looking at the terms and date on invoices isn’t enough,” Brolin warned. You must ensure you don’t miss payment discounts or forget about late charges.
  • \n\n\n\n
  • Accounting software-created AP aging reports: Fortunately, accounting software automates the process of creating AP aging reports. Most full-featured accounting platforms can generate these and other accounting reports automatically. You can upload invoices, customize fields and set alerts easily when bills are due. You’ll gain a comprehensive view of your cash flow now and in the future. “[Accounting software] saves time and human error,” Brolin said.
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Best accounting software for managing AP

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The right accounting software can help you generate AP aging reports and stay on top of all your small business’s financial concerns. Here are a few of our choices for the best accounting software platforms for AP aging reports and other features:

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  • Xero: Xero is an excellent, affordable platform that excels at helping business owners track and pay bills. As we explain in our Xero review, the solution’s dashboard provides a centralized overview of what’s due and when, so you never miss a payment. This feature helps you avoid costly late fees and boost your business’s credit score.
  • \n\n\n\n
  • Intuit QuickBooks Online: Most QuickBooks Online accounting software plans include essential bill management features. Except for the Simple Start plan, you’ll also get access to enhanced accounting report features. Read more about bill payment options and other features in our Intuit QuickBooks Online review.
  • \n\n\n\n
  • Zoho Books: This platform’s online payment integration is exceptional and will help business owners pay and manage bills. Our Zoho Books review highlights this platform’s incredibly user-friendly interface that makes setting up bill payments, expenses and banking information a breeze.
  • \n
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AP aging reports give you the full picture

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When trying to manage your cash flow effectively, don’t forget about the AP aging report. It’s an added step, but it can help you prioritize your bills, budget and forecast and keep your operations humming. The right accounting software can help you streamline aging reports and other essential AP and AR tasks. Once the aging report is integrated into your AP process, the answers to your cash flow questions are just a few clicks away.

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Natalie Hamingson contributed to this article. 

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Loans are a necessity for many small business owners, who use them to support cash flow or pay unexpected expenses. But for those with multiple debts, it can be difficult to manage all of the due dates and different payments. That’s where business debt consolidation comes in. With a debt consolidation loan, business owners can whittle their debt into a single monthly payment, often at a lower interest rate.

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What is business debt consolidation?

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Business debt consolidation is the practice of combining several interest-bearing loans into a single loan, so instead of paying several monthly bills, you have one.

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Debt isn’t inherently bad; it’s the result of most small business financing options, and it can be a lifesaver when emergencies arise or you want to take advantage of an opportunity to grow. Yet, for many small business owners, debt carries a stigma.

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“Small businesses tend to think debt is bad, and quite honestly, when it comes to small businesses, taking on capital and focusing on capital management is what actually helps expedite the growth of the small business,” Kristyn Squires, head of small business banking at KeyBank, told Business News Daily. “Small business owners should always look at ways to increase capital flow and lower the interest on debt.”

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Editor’s note: Need an alternative loan for your business? Fill out the below questionnaire to have our vendor partners contact you with free information.

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But all business loans aren’t created equal. Sometimes, you end up paying a lot to meet a short-term need. After time, those loans can weigh you down – especially if the interest rates are all over the place and you’re struggling to manage it all.

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Small business debt consolidation loans work like personal debt consolidation in that you streamline your payments. Years ago, banks were the only game in town, but these days, options abound for consolidating your business debt.

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The process is easy: You determine what debt you want to pay down, apply for a loan and use the proceeds to pay that debt. Then, you have only one payment to make each month.

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Types of business debt consolidation loans

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Small business owners have many options for debt consolidation loans. From government-backed SBA loans from banks to alternative loans from online lenders, there are lending products to fit most business owners’ needs.

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Bank loans

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Many small business owners turn to their local bank for their lending needs, which makes sense since they already have a relationship with that bank or credit union. These financial institutions may not be as tech-savvy as a mobile bank, but they can offer competitive interest rates and favorable terms for a small business loan.

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However, getting a bank loan for your small business isn’t easy. Ever since the 2008-09 recession, small businesses have been largely ignored by the big banks that tightened their underwriting standards. They prefer to lend to established businesses that can show strong revenue growth and have a business owner with a top-notch business credit score.

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“For small business owners, it’s almost better to have a local bank that you have a personal relationship with,” said Josh Knauer, adjunct professor of entrepreneurship at Carnegie Mellon University and founder and general partner of JumpScale. “But if you’re borrowing from a traditional bank, the business owner may have to put up collateral.” [Interested in learning about loans from alternative lenders? Check out our picks for the best business loans.]

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Small Business Administration loans

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The U.S. Small Business Administration (SBA) works with financial institutions to offer several types of loans, some of which can be used for everything from purchasing new equipment to consolidating debt. Because the federal government backs a large portion of these loans, lenders are more willing to extend cash to small businesses.

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The interest rates on SBA loans are competitive with what borrowers would get at a bank, and some of these SBA loans come with ongoing support to help business owners start and run their businesses. These loans have lower down payments than traditional loans, and some don’t require collateral.

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The most popular SBA loans are the 7(a) loans and 504 loans. Here’s a breakdown of the terms and requirements of the different SBA loan types:

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  • Standard 7(a): With this SBA loan, small business owners are eligible to borrow up to $5 million, with the government agency backing 85 percent of the loan up to $150,000 and 75 percent of the loan above that amount. The turnaround time from application to funding tends to be five to 10 business days.
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  • 7(a) Small Loan: With this type of loan, which is geared toward smaller businesses, owners can borrow up to $500,000, with the SBA backing 85 percent of loans up to $150,000 and 75 percent of loans above that amount. Collateral isn’t required for loans of $50,000 or less. It usually takes two to 10 business days to get funding. 
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  • SBA Express Loan: The SBA Express Loan is similar to the 7(a) loans, but it’s faster. It may take as little as 36 hours to receive initial approval for this loan. Borrowers can get up to $500,000, with the SBA guaranteeing 50 percent of the loan value. It can be used as a revolving line of credit or a term loan. 
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  • 504 Loans: These SBA loans provide small business owners with long-term, fixed-rate financing. The SBA provides 40 percent of the costs, a bank covers 50 percent and the borrower is responsible for 10 percent. These loans are used primarily to purchase fixed assets that will either help a business grow or modernize outdated systems, not consolidate debt.
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Alternative loans

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Alternative lenders splashed on the scene in the wake of the Great Recession, offering business owners and individuals access to money when other lenders wouldn’t. Today, there are many alternative lenders, often referred to as online lenders, that cater specifically to small businesses.

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Loans from these types of lenders – which include direct private lenders, marketplace lenders and crowdfunding platforms – typically charge higher interest rates than banks or the SBA, but they tend to have less stringent underwriting standards.

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Online business loans have various amounts and terms, with alternative lenders offering products such as installment loans and short-term loans. For debt consolidation, the installment loan is often the best option for small business owners. With an installment loan, you get a lump sum that you pay back at regular intervals, until the loan and interest are paid off. The interest rate tends to be fixed, so there’s no doubt about how much you have to pay monthly.

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How to choose a business consolidation loan

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There’s more to choosing a small business consolidation loan than looking at the interest rate. You have to weigh other factors, such as the terms and the lender, very carefully. Before you apply for a business consolidation loan, follow these steps.

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1. Consider why you want to consolidate your debt.

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Consolidating your debt into one payment is an alluring prospect for many business owners, but it has to make sense from cash-flow and interest-rate perspectives. Before you begin shopping for a debt consolidation loan, think about why you are doing it in the first place.

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Do you want to lower your interest rate, or do you just want a more manageable payment schedule? Do you need the loan quickly, or can you wait several days for approval, and even longer for funding? The reasons you’re consolidating the debt will dictate how you shop for a loan.

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It’s also important to know your credit score and your business finances. Most lenders require a minimum credit score and time in business for businesses to be eligible for small business loans.

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2. Read the fine print on your existing loans.

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Before you sign any debt consolidation loan applications, make sure you carefully read the fine print on your existing loans. After all, if a lender charges you a prepayment penalty, that has to be factored into your decision-making process. It may turn out that the fee is negligible, or it may cause you to rethink consolidating your debt.

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3. Determine if you’ll save money when consolidating your debts.

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The last thing you want to do is consolidate your business debt and end up with a higher interest rate for a longer period of time. That’s why it’s important to review all of your existing debt, looking at the interest rates, fees, minimum balances and due dates. From there, you can determine if it’s worth it to consolidate the debt. If you have a lot of monthly loans that have low interest rates, it may end up being counterproductive to consolidate them into a single loan.

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However, that may not matter to small business owners who can’t manage the disparate loan payments each month. If having multiple bills due means you’re missing payments and hurting your credit score, it’s better to consolidate into a loan with a slightly higher interest rate.

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If you’re aiming to shore up cash flow, you may want to consolidate the debts with terms that are the shortest or require you to make the biggest monthly payments. If you care most about simplifying your life, consolidating all of the debt may be the best option.

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4. Consider the loan terms.

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Once you know why you’re consolidating your debt, you can get down to the business of comparing the terms, fees and interest rates. When choosing a small business loan, compare the lenders based on the total cost of the loan and how long you have to repay. The APR, or annual percentage rate, includes the interest rate and any fees associated with the loan; it’s the total cost to borrow money. You should also find out if there are any prepayment penalties.

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5. Weigh the lenders’ accessibility.

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When you’re shopping for a small business debt consolidation loan, you should also consider how you will make payments each month. If you prefer a streamlined process, you may look for an online lender or a more tech-savvy bank. If you prefer to send a check in the mail, a bank or credit union may be a better choice.

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Before you apply, get an estimate of how much your monthly payment will be and the interest you’ll pay over the life of the loan. Armed with that information, you can make an apples-to-apples comparison of the lenders. A good rule of thumb is to compare at least three offers before deciding.

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6. Get your paperwork in order.

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Before you begin the application process, get all of your documentation in order and have it at the ready. The quicker you’re able to provide tax returns, bank statements, your business’s financial statements and a copy of your business plan, the sooner you’ll get your funding. If the lender has to keep coming back to you for more documentation, it could delay the entire process.

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Advantages of business debt consolidation

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Consolidating business debt makes sense for several reasons. Here are three to consider.

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  1. It lowers your interest rate. When you consolidate your debt into one loan, it often lowers your interest rate. That is welcome news to business owners, especially following the COVID-19 pandemic, when cutting costs can mean the difference between surviving and going under.
  2. \n
  3. It’s easier to pay. One of the biggest reasons small business owners choose to consolidate business debt is to streamline the payment process. Instead of having to mail several checks each month or log on to multiple lenders’ websites to make payments, you make only one payment if you consolidate your debt.
  4. \n
  5. It frees up cash flow. When you consolidate your debts, you’re often given a new loan with fresh terms. Lenders may let you decide whether to extend the term, which gives you the option of lower monthly payments. However, be aware that this will cost you more in interest over the life of the loan, so you need to decide if a longer term is necessary to improve your cash flow or to provide you with more flexibility for pursuing an opportunity or purchasing equipment.
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Disadvantages of business debt consolidation

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Debt consolidation loans provide a lot of benefits to business owners, but they can also be risky. Here are the three big downsides.

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  1. Loan terms are extended. When you consolidate your debt, you’re starting fresh, which often means you’re extending the term of your loans and, ultimately, paying more in interest. Worse, if you take out the business loan and it doesn’t help your business make more money, you’ll end up in a bigger debt hole.
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  3. You need a top credit score to get the best rates. Buyer beware: Everything isn’t always as it may seem when you’re consolidating your business debt. Depending on your credit score, you may have to pay more interest than what’s advertised. “If you can get a well-structured deal, right now interest rates are pretty low,” Knauer says. “But with debt consolidation loans, the best deals are for the people that don’t need them.”
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  5. It’s not a miracle cure. Consolidating your debt makes it easier to manage, but it doesn’t erase what’s owed. Nor does it address the reasons you got there in the first place. The last thing you want to do is pay off your debt, only to rack it up again.
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Business debt consolidation: A helping hand in the right circumstances

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Consolidating your business debt into one single loan is no small decision. You’ll need to meet certain financial requirements, including a good credit score. And, depending on the terms of your new consolidated loan, you could pay more interest over time. But in the right conditions, business debt consolidation can help you meet short-term financial needs and improve your long-term financial standing. Most importantly, business debt consolidation can give you the tools needed to help your business grow and thrive.

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Natalie Hamingson contributed to this article. Source interviews were conducted for a previous version of this article.

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Selling products and services over the internet has become a staple of modern commerce. That shift is here to stay, presenting opportunities for small business owners to thrive online. But before you set up your internet shop, you have to understand how it all works.

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Editor’s note: Looking for the right tools to help build your business website? Fill out the questionnaire below to have our vendor partners contact you about your needs.

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What is e-commerce?

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E-commerce is the process of selling goods and services online. Customers come to the website or online marketplace and purchase products using electronic payments. Upon receiving the money, the merchant ships the goods or provides the service.

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E-commerce has been around since the early 1990s when Amazon just sold books. Today, it’s a multibillion-dollar industry. According to Statista, the U.S. e-commerce industry is expected to eclipse $1 trillion in value in 2024, making it a major economic staple for the national economy.

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How does e-commerce work?

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E-commerce works on the same principles as a physical store. Customers come into your e-commerce store, browse products and make a purchase. The big difference is they don’t have to get off their couch to do so, and your customer base isn’t limited to a specific geographic area or region.

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Whether you’re selling running shoes or home supplies, you go through the same process when operating an e-commerce website:

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    \n
  1. Accept the order. The customer places an order on your website or e-commerce platform. You’ll be alerted that an order was placed.
  2. \n
  3. Process the order. Next, the payment is processed, the sale is logged, and the order is marked complete. Payment transactions are usually processed through what is known as a payment gateway; think of it as the online equivalent of your cash register. [Read related article: What Is a Merchant Account, and Do You Really Need One?]
  4. \n
  5. Ship the order. The last step in the e-commerce process is shipment. You have to ensure prompt delivery if you want repeat customers. Thanks to Amazon, consumers are used to getting items within two days.
  6. \n
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To show how it works in action, here’s a look at a product’s journey when it is purchased online:

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  1. A customer visits your online shop and browses your products. She settles on a shirt. She chooses the size and color and adds it to the shopping cart.
  2. \n
  3. An order manager or order management software confirms the product is in stock.
  4. \n
  5. If the product is available and the customer is ready to check out, she enters her payment card details and shipping information on your payment form or page.
  6. \n
  7. The payment processor, typically a bank, confirms the customer has enough cash in the bank or enough credit on her card to complete the transaction.
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  9. The customer gets a message on the website that the transaction went through. This all happens in seconds.
  10. \n
  11. The order is dispatched from the warehouse and shipped. The customer will receive an email that the product is out for delivery.
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  13. The order is delivered, and the transaction is complete.
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What features should an e-commerce site have?

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To be successful at electronic commerce, you should have a comprehensive list of the products and services you sell on your website or marketplace page. The online shop should be easy to navigate, user-friendly and aesthetically appealing. It should also be optimized for mobile devices.

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The checkout experience is another important aspect of e-commerce functionality. It is the process the customer goes through to buy your product or service. If your checkout process is clunky and cumbersome or requires too many steps, you may lose the sale. Shopping cart abandonment is a real phenomenon, with the Baymard Institute finding the average abandonment rate stands at nearly 70 percent.

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What are the pros and cons of operating an e-commerce business?

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Pros of running an e-commerce business

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There were lots of reasons to start an online retail business before the pandemic, and there are even more now. Here are seven of the main ones.

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  1. It has fewer overhead costs than a physical store. A big expense of running a retail business is the physical storefront. That means money spent on rent, utilities and other such needs. All of that goes away when you operate an e-commerce store. There is no rent to pay. You don’t have to worry about keeping the lights on, nor do you have to pay to have the lawn mowed or the walkways shoveled.
  2. \n
  3. You can operate 24/7 with no staff. The internet doesn’t have store hours. It is up 24/7, and so is your e-commerce business. Unlike a physical store with set hours, your site can accept orders whenever your customers are ready to buy, which can drive more business. If you use software to automate most of the process, you won’t need to hire an ordering manager to work the night shift.
  4. \n
  5. Your business can scale on the fly. There are physical limits to how many products you can stock when you operate a brick-and-mortar store – you have only so much shelf space. There are no such limits with e-commerce; you can add and remove products as you see fit.
  6. \n
  7. You can reach more customers. Your business may be in New York, but you can sell to customers in California if your store is online. “E-commerce changes the game for small business,” said Ben Richmond, U.S. country manager at Xero. “It doesn’t matter if you’re in a city or in a small regional town – e-commerce gives you the opportunity to live where you want and sell into many markets.”
  8. \n
  9. It’s easy to track your sales and shipments. Logistics are make-or-break for e-commerce companies. Thanks to the digital nature of e-commerce, it’s easy to track sales and shipments. The benefit of having this information in real time is that it allows you to quickly identify and rectify any snafus.
  10. \n
  11. It compiles customer data. When you sell products online, you capture a lot of customer data, from addresses to emails. You can also glean information about their purchasing preferences. You can use these insights to target loyal customers with promotions and discounts.
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  13. It’s pandemic-proof. While brick-and-mortar businesses were forced to close their doors amid the pandemic, online businesses were able to stay open. As a result, consumers have shifted their shopping habits, making it a necessity for every retailer to run an online store. “As more consumers are shifting their spending from visiting brick-and-mortar stores to online shopping, businesses need to shift too,” Richmond said.
  14. \n
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Cons of running an e-commerce business

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Though e-commerce has many benefits, it’s not without its challenges. Here are six to consider before you decide if an e-commerce business is right for you.

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    \n
  1. You can’t reach everyone. Even amid the pandemic, there are still consumers who simply don’t like shopping online; they want to see and touch products before they buy, and they are afraid of online fraud. According to Oberlo, 2.77 billion people are projected to shop online in 2025 – but that’s out of the 7.8 billion people worldwide..
  2. \n
  3. Data and credit card fraud are rampant. One of the biggest problems with e-commerce is the risk of fraud. Credit card and identity theft are commonplace, affecting thousands of consumers annually. If hackers breach your network and steal sensitive customer information, it could cause irreparable damage.
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  5. Customers abandon their shopping carts. E-commerce makes it easier for customers to window-shop with little intention of buying. Shopping cart abandonment impacts a high percentage of online sales.
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  7. There are costs for doing business online. You may not have the overhead physical retailers have, but there are still costs to consider, such as website hosting and/or e-commerce platform fees, internet service costs, social media marketing, inventory management, and storage and shipping. Like any other business owner, you must also consider applicable taxes, business licenses and regulations.
  8. \n
  9. E-commerce is a cutthroat business. You aren’t the first person to sell a product or service online; depending on your industry, you may have many competitors with identical or very similar products. Since many consumers shop based on price and expect to find good deals on the internet, you may find yourself in a race to the bottom.
  10. \n
  11. Customers want fast, free shipping. Physical retailers don’t have to worry about packaging and shipping their products. An online retailer does. Amazon has taught customers to expect not only two-day shipping, but also free shipping – which you may not be able to afford to offer.
  12. \n
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Types of e-commerce business models

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There are several different e-commerce business models, based on what is being sold and to whom. These are the three most common types.

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    \n
  1. Business to consumer (B2C): This type of business sells products or services directly to the individual consumer. B2C e-commerce is the most common online business type and covers a broad array of products, from clothing to entertainment. Examples of B2C e-commerce stores include Amazon, Netflix and Overstock. Most established retailers, from Nike to Tommy Bahama, operate this type of e-commerce site.
  2. \n
  3. Business to business (B2B): When a business sells products or services to another business online, it is considered B2B e-commerce. These businesses might sell items such as office supplies, furniture and equipment. They also provide online business solutions, such as document-signing software and other cloud-based services.
  4. \n
  5. Marketplaces: Pioneered by eBay but overtaken by Amazon, e-commerce marketplaces are websites where third-party merchants can sell their products or services to consumers. Walmart.com and Etsy are other examples of online marketplaces. For a cut of your sale, you can list your products on their platforms and access their customer bases. Many online marketplaces will handle your payment processing, logistics and even social media marketing for a fee.
  6. \n
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Examples of e-commerce businesses

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    \n
  • Online retail: Amazon is the crowned champion of retail in the e-commerce world, but you don’t have to be the next Amazon to succeed in this space. You can use resources like Amazon and eBay partnerships to get an online store off the ground.
  • \n
  • Wholesale: One of the best-known wholesale e-commerce sites is Alibaba. While Alibaba does get into B2C sales as well, it has established itself as a global giant in the B2B space. Businesses all over the world get their goods from Alibaba.
  • \n
  • Dropshipping: Dropshipping is where another company handles your product for you. You create the online space where customers can browse and place orders, but the dropshipping company takes care of the logistics of delivering the goods to the customer. While Amazon does cross into this space, the No. 1 dropshipping company right now is Shopify. You can have a working storefront on Shopify in a matter of hours.
  • \n
  • Subscription: Subscription companies come in many shapes and sizes. The subscription can be for automated replenishment of goods, like Dollar Shave Club. They can be for curation, like with a wine of the month club. The subscription can also grant access to a service. Netflix is the best example of this type of subscription model.
  • \n
  • Digital products: Digital product stores do not offer physical, tangible goods. They offer digital products, which should not be confused with services. The most common digital product is software. Microsoft is one of the most prolific digital product companies. Digital products can be art, online courses and other “objects” that can be purchased, even though they exist only on a computer.
  • \n
  • Physical products: On Etsy, people make physical objects that they then sell and personally ship. You can see how this is different from retail or dropshipping. A physical products e-commerce business will make the things it sells.
  • \n
  • Services: Services are some of the easiest things to sell online. E-commerce services include tax and accounting, healthcare, legal services, and just about anything else imaginable.
  • \n
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E-commerce can be a low-cost business to start

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Selling goods and services online can expand your customer base at a relatively low cost. For the price of building a website with an e-commerce store, a marketing and advertising budget, and basic inventory, you can begin selling right away. Whether you’re launching a startup or looking to expand an existing operation, e-commerce may be the sales channel you need to add to your business.

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Tejas Vemparala contributed to this article. Some source interviews were conducted for a previous version of this article.

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Selling online involves more than setting up a website and uploading product images. To be successful, you need passion, expertise and marketing skills. The good news is, there are numerous tools to help you with your online shop. Keep reading to learn everything you need to know about selling goods online with an e-commerce business.

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How do you start selling online?

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Before you can start selling online, you have to devise a plan for how you’re going to do it well. The quickest way to fizzle out is to throw random products on a website or online marketplace and hope for the best.

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“A good e-commerce business is a cross section of two disciplines,” said Mike Nunez, founder of Tilde Enterprises. “You are passionate about it and are really good at it.”

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Nunez pointed to Beverages Direct, an online merchant that specializes in root beer and hard-to-find beverages, as a good example. The owner had a real love for root beer and was able to bring a level of expertise to his shop that others couldn’t. “Find the differentiator, and find the thing you love – that’s a business,” Nunez said.

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Once you know what product or products you want to sell, you can get busy setting up your e-commerce business. Follow these steps to start selling online:

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1. Name your business and your domain.

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The names of your website and domain are almost as important as the products you sell. You want it to be easy for potential customers to find you online, and you don’t want them to mess up the spelling in search queries or pronounce it incorrectly to voice assistants such as Alexa. If you already have a brick-and-mortar store, your online business should have an identical name. Ideally, the website name and domain name (URL) will match.

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2. Choose your venue.

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Selling a product online is easier when you use an e-commerce platform or an online marketplace such as Etsy or Amazon Marketplace, which help small businesses set up shop and begin selling their products. There are also stand-alone online stores you can create on your own website.

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3. Decide which payments to accept.

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Accepting payments through your online store can be easy or complicated, depending on how much work you’re willing to do.

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If you’re operating your own website and want to process payments, you can work with one of the best payment processors to add a shopping cart, a payment page or a payment form. A processor is a third party that handles the payment transaction when a customer makes a purchase online. In seconds, the payment processor communicates between your store and the customer’s bank to ensure there are enough funds to complete the purchase. It also employs security measures to ensure a fraudulent payment method is not being used.

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If you have a physical store where you already accept credit cards, your existing payment processor should be able to support your online sales. And if you signed a contract, you may be contractually obligated to use that company as your online processor. Popular payment processors for online businesses include Square, Stripe and PayPal. [Find out more in our complete Square review.]

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If you use an e-commerce platform such as Shopify, payments are usually built in. Some platforms allow you to work with a third-party payment processor, but they may charge an extra fee.

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The more payment methods your e-commerce store accepts, the better. You absolutely must accept credit and debit cards, but you should also accept digital payments such as Apple Pay and Google Pay.

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When running an online store, “you need to accept more than credit cards,” said Tory Brunker, senior director of commerce product marketing at Adobe. “We recommend PayPal and some of the other broadly used payment methods.”

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4. Figure out the shipping.

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Amazon has made free shipping and speedy delivery commonplace, but not every e-commerce store can afford to offer the vendor’s services. Before you advertise rates, it’s important to figure out shipping costs and the impact they’ll have on your profits. It’s a balancing act: You don’t want to lose a sale because shipping is too expensive, but you don’t want to lose money because you gave everyone free shipping.

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“You have to find a way to deliver value and consistently exceed expectations,” Brunker said. “Capturing and keeping customers is absolutely critical, particularly right now as people value speed and convenience above all else.” [Read related article: Common E-Commerce Challenges Businesses Face]

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5. Get the word out about your online store.

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You can have the best e-commerce website in the world, but if nobody knows about it, it’s worthless. Social media sites are great platforms for building awareness about your store, as brand building plays a big part in successful online selling. You can learn how to use Twitter for business, see our guide for using Pinterest, get an overview of using Instagram, and find out everything you need to know about the biggest platform of them all in our Facebook business guide.

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Which platforms are best for selling online?

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Options abound for online selling. You can join an online marketplace, use an e-commerce platform, or add a shopping cart feature to your website. The right choice for you may depend on the number of years you’ve been in business and your goals for your enterprise.

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“There are plenty of marketplaces to choose from when you’re not ready to become a small business,” said Meghan Stabler, senior vice president at BigCommerce. “Once you’re a small business and have a unique set of products you want to sell online, you can pick an e-commerce platform.”

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Established retailers that already have websites can also set up a web store on their site using a shopping cart, but if time is of the essence, an e-commerce platform will have you up and running more quickly. Or, you could choose two or more options; for instance, sell products on your own website and use an online marketplace.

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There are several e-commerce marketplaces where you can sell your products. Here are three of the most popular options.

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Amazon Marketplace

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Amazon runs an e-commerce marketplace that enables businesses to sell products to its 147 million U.S.-based Prime customers. In exchange for that access, Amazon charges you a monthly fee and also tacks on a per-item referral fee. Online shops can pay extra for Amazon to handle shipping.

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  • Amazon’s Professional selling plan costs $39.99 a month.
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  • The Individual selling plan is 99 cents per unit sold.
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  • There’s also a per-item referral fee, which is based on the product category.
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Etsy

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Geared toward sellers of crafts, jewelry and other homemade items, Etsy has become a huge marketplace, providing sellers with access to more than 40 million consumers.

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  • Etsy charges a listing fee of 20 cents per item. Listings remain live for four months or until they sell.
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  • There is also a 6.5% transaction fee and, in the U.S., a payment processing fee of 3% plus 25 cents. Other countries’ payment processing fees differ.
  • \n
  • If you make a sale from one of Etsy’s off-site ads, they take a cut. This cut is 15% if you’ve made under $10,000 through Etsy sales in the previous 365 days. The percentage drops to 12% if your sales in the previous 365 days have exceeded $10,000.
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Walmart Marketplace

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Geared toward more established merchants, Walmart Marketplace puts your products in front of millions of potential customers. Walmart screens businesses before including them in the marketplace and, just like Amazon, offers fulfillment services.

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  • Walmart Marketplace charges a referral fee per product. The fee varies based on the product category.
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  • Walmart takes a 15% cut on apparel, accessories, baby items, beauty products and books. Cell phones, cameras and consumer electronics have an 8% fee.
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E-commerce platforms help business owners set up an online shop in little time. These platform operators also help merchants list and sell their products, manage inventory and accept payments. Here are two popular options:

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Shopify

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Used by more than 1 million businesses, Shopify is a top e-commerce platform that offers a full suite of services. Merchants can create an online store; sell products on social media and marketplaces; and manage product inventory, payments and shipping. Shopify charges a monthly subscription fee.

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    \n
  • The Lite plan costs $9 a month, but it’s designed to be used with an existing website. For the full platform experience, you’ll need the Basic plan or higher.
  • \n
  • The Basic plan costs $29 per month, followed by a midtier offering simply called Shopify, which is $79 a month.
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  • The Advanced package costs $299 per month.
  • \n
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BigCommerce

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BigCommerce is another leading platform for online selling; it allows you to create an appealing online store and even run your social media marketing. Its pricing is comparable to Shopify’s.

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    \n
  • The entry-level Standard plan is $29.95 per month, the midlevel Plus plan costs $79.95 per month, and the high-end Pro plan is $299.95 per month.
  • \n
  • All plans have unlimited storage, bandwidth and staff accounts, and there are no transaction fees.
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Which types of products are profitable to sell online?

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Not every online merchant has a passion for the products they sell; many take advantage of a trend or sell ancillary items for a popular item. Some money-making opportunities are seasonal, while other profitable products have to do with current events.

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Consider the COVID-19 pandemic, which has increased the popularity of certain product categories because many people are still working at home and are worried about their health. “Medical goods and loungewear are really hot right now,” Brunker said. “We’re [seeing] a surge in convenience goods and things that make people comfortable at home.”

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Brunker said there’s also an increased demand for housewares, particularly decor; workout gear and equipment; and home improvement materials.

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What are the benefits of selling online?

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In today’s market, having an online presence is a requirement for retailers of all sizes.

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“It’s absolutely essential that small businesses get online,” Stabler said. “To not only survive but thrive, you have to reach your shoppers wherever they may be. There’s an opportunity for small businesses to go global in a way they never did before.”

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There are plenty of other reasons to take your business online. Here’s a look at nine of the most important ones.

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1. Cheaper startup costs

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Anyone who runs a physical store knows the costs associated with operations, including rent, utilities and wages. But when you set up your store online, you don’t have to worry about dealing with a landlord; paying an electric bill; or hiring staff to collect cash, stock the shelves or manage operations.

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Sure, you have to spend the money to set up a website and accept payments online, but it’s typically a lot cheaper than brick-and-mortar costs.

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2. Freedom to move (or stay)

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When you sell products online, you aren’t stuck in a specific location. Your e-commerce operation allows you to sell to customers nationwide and even across the world. For instance, you can sell surfboards from your warehouse in Indiana; you aren’t required to set up shop on the coast. All you need is access to the internet, email and phones to keep business going.

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3. Larger customer reach

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There are no barriers to shopping when you’re doing it online. That presents a big opportunity for a small business owner to reach a whole new set of customers. It may cost more to ship products internationally, but selling online can boost your reach and thus sales.

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4. Scalability

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The internet is nimble, and so is an online store. Because e-commerce is digital, it’s very easy to track which items are sold, decide which ones are doing well, and then add and remove products in real time.

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5. 24/7 selling

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The internet is on all the time, which means you’re always open for business. Even as you sleep, orders can come in. That can expand your sales and improve your profits because there’s no downtime for customers.

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6. Better margins

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Without the overhead associated with a physical store, you can offer your products online at a lower price and still make a profit. When you sell online, your margins tend to improve because the cost of doing business is lower.

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7. Sales and shipment tracking

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Thanks to analytics software, inventory management and logistics tools, it’s easy to track your online sales. That can inform your decision about what to sell and how to improve customer relations, price your products and track delivery rates, all of which will improve efficiency and your bottom line.

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8. Increasingly prevalent sales channel

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Perhaps in part due to the COVID-19 pandemic, the e-commerce market grew to constitute 21% of sales in 2021, compared with 15% in 2019, according to Morgan Stanley. The e-commerce market is predicted to grow from $3.3 trillion in 2022 to $5.4 trillion in 2026. This forecast indicates people are increasingly shopping online, so a sizable, growing audience is yet another advantage of selling on the web.

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9. Easier transition from ads to shopping

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Let’s say a shopper encounters an ad for a nearby storefront in their local paper or on a local TV channel. That consumer then has to make time to visit that store at some point when it’s open. Selling online removes that inconvenience. You’ll mainly advertise online since you’re selling there, and shoppers can immediately land on your website when they click your ads. That means you can draw in shoppers before they decide to shop elsewhere – or not at all.

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Selling online isn’t just easy – it’s becoming the default

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It doesn’t take much work to set up an online store, and after that initial process, you’ll likely find e-commerce incredibly beneficial. You can do it all from home, and reach anybody, anywhere, at any time. This convenience is a big reason online shopping is increasingly becoming the default mode for many shoppers. When you sell online, you meet customers exactly where they’re looking for you and can take your business to the next level. Just make sure you brush up on these online business laws first.

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Max Freedman contributed to the writing and reporting in this article. Source interviews were conducted for a previous version of this article. 

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Staffing and recruitment challenges fluctuate for companies of all types and sizes. Regardless of the state of the economy, employers should always be concerned about retention and turnover, as attracting and retaining talent involve significant costs in both time and money. Turnover also hurts productivity and results in the loss of institutional knowledge.

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To retain employees, businesses must do more than offer competitive salaries and benefits; they also must keep employees happy and engaged. We’ll share four strategies every business can use to boost employee retention, engagement and satisfaction.

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What is employee retention?

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Employee retention is the ongoing process of keeping your staff. Companies go to great lengths to recruit excellent employees. Once the hiring process is over, business owners must immediately work to ensure that employees stay with the organization.

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A company’s employee retention rate measures the percentage of employees who stay with the organization for a set period, usually a year. Here is a formula used to calculate the retention rate:

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(# of separations during the measurement period / average # of employees during the measurement period) x 10

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Most companies calculate retention rates annually. However, you can also measure the rate in smaller periods for faster results. The higher the retention rate, the better. If your retention rate is 80 percent, that means only 20 percent of employees left the business during a given period. Remember that retention rates vary by industry.

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Employee retention vs. employee turnover

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The employee retention rate is the percentage of staffers who stay with an organization within a given period, while the employee turnover rate is the percentage who leave during that time.

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Here’s the formula for calculating your employee turnover rate:

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(# of employees who left / # of employees) x 100

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The lower the turnover rate, the better. If a company has a 20 percent turnover rate, it means 80 percent of the staff is sticking with the company. (It also means the employee retention rate is 80 percent.)

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There are two types of employee turnover:

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  • Voluntary turnover: Voluntary turnover occurs when an employee chooses to leave the company. Employees quit their jobs for many reasons, including low pay and employee burnout.
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  • Involuntary turnover: Involuntary turnover happens when the employer terminates the employee. The company may be conducting layoffs or firing employees for performance issues or workplace behavior.
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What are four ways to retain employees?

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Employee retention is crucial for small businesses because the cost of hiring new employees can be substantial. Additionally, replacing staff members is time-consuming and can diminish your remaining employees’ productivity, especially when they must take on the extra work left by unfilled positions.

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“The cost of recruiting people is steep in addition to the opportunity cost as a key position remains open,” said Rhiannon Staples, chief marketing officer at GWI. “That team is not performing optimally.”

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Fortunately, several effective strategies can help businesses keep employees, and most of those methods are free or inexpensive. Consider the following four ways to improve employee retention:

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1. Keep employees engaged to improve retention.

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Boredom is one of the worst things for company morale and productivity. If an employee has a mundane job and no opportunities for advancement or excitement, they’ll become dissatisfied and more likely to leave the company.

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“The key tenant of retention is making sure you have highly engaged employees day in and day out,” said Traci Fiatte, CEO of professional and commercial staffing at Randstad US. “Many organizations have very quick-and-easy weekly, biweekly or monthly employee surveys to gauge how employees are feeling.”

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Employee surveys can be short and quick to complete; the idea is to spot issues and respond to them before they lead to engagement problems.

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2. Give employees clear growth opportunities to improve retention.

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To keep employees over the long haul, companies must provide ample growth opportunities and encourage professional development. Employers also must ensure employees are aware of these programs. It’s crucial for employees to understand how they’ll grow, even in tumultuous times.

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“You have to create new opportunities within the workplace to utilize employees’ other strengths,” said Angela Simpson, a retired HR knowledge advisor at the Society for Human Resource Management. “You have to make it interesting so they aren’t looking elsewhere for development and growth opportunities.”

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3. Make employees feel valued to boost retention.

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A company is only as good as its employees — and that means everyone in the organization, not just those in the C suite. Showing employees they matter boosts company morale and gives your team a sense of purpose.

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“You have to make sure everyone in the organization, no matter the job, understands how important their job is to the total,” Fiatte said.

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If employees know the business can’t function without them, they’ll feel good about coming to work every day. Fiatte noted that it’s essential to connect someone’s job to the value it brings the organization.

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A free and easy way to help employees feel valued is to say thank you. As simple as it sounds, it’s not a given at many companies. “To me, that is the missing link,” Fiatte said. “You can never say thank you enough.”

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3. Offer lifestyle-enhancement benefits to boost employee retention.

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Providing “lifestyle-enhancement benefits” can be a powerful way to recruit and keep employees, said Moses Balian, an HR expert at Justworks.

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“There are a lot of increasingly popular fringe benefits that have to deal with lifestyle,” Balian noted. Fitness, mental health and enhanced medical benefits are highly valued.

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Balian suggested offering employees access to a gym membership, digital fitness classes, mental health apps, employee assistance programs and flexible work schedules to help keep workers happy and loyal.

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How do you track employee retention?

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You can have the best retention plan, but if it’s not resonating with employees, it will be a big waste of time. Tracking turnover is crucial to gauging your retention strategies’ success. Fiatte recommended tracking turnover monthly. “By doing that, you start to see trends, and you can plan for that turnover,” Fiatte said.

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Here are some tips to consider when you’re tracking employee retention:

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  • Understand typical turnover for your industry. Turnover rates vary widely depending on the industry and role. For example, businesses with many sales positions tend to have high turnover, while companies with more senior staff tend to have lower turnover. Therefore, when you’re benchmarking, it’s crucial to compare similar retention rates.
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  • Conduct exit interviews. When you’re tracking employee retention, remember the power of exit interviews, which provide valuable insights to help reduce turnover. “You should ask [departing employees] why they’re leaving, if they took advantage of some of the fringe benefits, and if the health insurance was to their liking,” Balian advised. Questions could also focus on management and the company culture. “It’s really important to sit down and think about the exit interview questionnaires,” Balian added.
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  • Update your exit-interview questions. Examine your exit-interview process yearly to ensure you ask departing employees the right questions. For example, prior to the pandemic, you may have asked about commuter benefits. However, in 2020, access to additional health benefits may have mattered more to employees. And in 2024, freedom and flexibility are key.
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Why do employees leave?

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According to the U.S. Bureau of Labor Statistics, as of January 2022, the median number of years that wage and salary workers stay with a company is 4.1, down slightly from 4.2 in January 2018.

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Here are some of the primary reasons employees leave their jobs:

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  • They want higher compensation.
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  • The work isn’t challenging.
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  • There is no clear path to grow within the company.
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  • They lack access to health insurance and employee retirement plans.
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  • They don’t feel valued.
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  • Flextime isn’t an option.
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  • They have problems with a manager.
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  • They’re burned out from being overworked or stressed.
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  • They’re not recognized for a job well done.
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  • There is no clear direction from management.
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  • They don’t fit with the company culture.
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Why do employees stay?

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Employees are quick to change jobs when they don’t feel appreciated and challenged. However, they’re also loyal when treated right. Here are some common reasons employees remain with a company:

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  • Competitive salary
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  • High level of engagement
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  • Flexible work schedule
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  • Clear path to advance within the organization
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  • Access to learning and development
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  • Comprehensive employee benefits plan
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  • Supportive and empathetic management
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  • Respect and gratitude
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  • Great company culture and team
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  • Support for the company’s mission
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Focus on meeting employees’ needs to boost retention

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Staying attuned to your employees’ changing needs can help you manage and improve employee retention. These needs change continually based on internal and external factors. Maintaining open, two-way communication channels can help ensure you have a handle on employee sentiment and concerns so you can address your staff’s needs and stem the tide of turnover.

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Linda Pophal contributed to this article. Source interviews were conducted for a previous version of this article.

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Small businesses vying for contracts have to show their worth. One way to do this is through a surety bond, a legally binding agreement between a small business and another party that ensures the agreed-upon work is completed. Surety bonds are common for companies that take on construction projects or want to land a government contract. Surety bonds aren’t free, but the benefits usually outweigh the cost.

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What is a surety bond?

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A surety bond is an agreement that guarantees that the terms of a contract will be met and ensures that everyone holds up their end of the arrangement. Surety bonds are legally binding and can be used for any type of agreement, but they are most commonly used for government contracts and construction projects.

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Three parties are usually involved in a surety bond:

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  1. The principal is the small business owner who purchases the bond to bid on a contract or perform the work.
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  3. The obligee is the business or entity that requires the surety bond. While government agencies are common obligees, anyone who wants assurance of a job’s completion can require a surety bond.
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  5. The surety is the insurance company that guarantees the bond. If the principal fails to complete the work, the surety company must step in and make sure it’s completed.
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“Surety bonds are a necessary element to doing business if it’s required,” said Chris Downey, president of independent insurance agency Downey and Co. and chair of the National Association of Surety Bond Producers’ Small and Emerging Business Committee. “If you are doing state and federal work, surety bonds are required to protect taxpayer money.”

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Under the Miller Act, which was established in 1935, contractors providing construction, alteration or repair services for federal buildings must have a surety bond for contracts that exceed $100,000. The Little Miller Act is the state version of the federal law, requiring companies to have a bond when doing work on state buildings or bidding on state contracts. That rule went into effect in 1967.

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What are the types of surety bonds business owners might need?

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These are some common types of surety bonds:

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  • Contract bond: A contract surety bond ensures the business owner will meet all the terms of the agreement and perform the work laid out in the contract.
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  • Fidelity bond: These are bonds a small business owner takes out to protect the business from a financial loss. That could mean protection from the loss of clients’ money or equipment, or because an employee committed fraud.
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  • Business service bond: If you provide a service and there may be an opportunity for your employees to commit fraud, this type of surety bond will protect your customers.
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What is an SBA surety bond?

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Small business owners who have poor credit or are just starting out may have a hard time getting a contract surety bond on their own. The Small Business Administration (SBA) makes it easier by backing most of the risk.

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Under the SBA Surety Bond Guarantee Program, the SBA agrees to back 80% to 90% of the surety bond. This gives the insurer more incentive to approve bonds they normally would have turned down.

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“If you utilize an SBA surety bond, you’re not going into a situation blind,” said Peter Gibbs, president of Foundation Surety & Insurance Solutions and former director of the SBA’s Office of Surety Guarantees. “We do a lot of due diligence on the companies we partner with. They have been helping businesses for 50 years.”

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How do surety bonds work?

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If a surety bond is required, a business owner turns to an insurer to purchase the bond. Surety bonds can be bought through an insurance company, online marketplaces or an insurance agent who specializes in surety bonds.

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Before a bond is issued, the surety company does its due diligence. Unlike other insurance providers, these companies don’t accept liability if a claim is filed, so business owners are put through an underwriting process.

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The surety provider reviews the principal’s financials – including its history of paying suppliers, subcontractors and other third parties – as well as the business owner’s personal credit score. It also weighs the size of previously completed projects compared with the one the business is now bidding on.

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“A big part of this is, we analyze risk significantly,” Downey said. “If you are a risky endeavor, you’re not going to get [a surety bond]. Make sure your personal credit score is good, because most companies will write smaller-sized bonds based on your credit score.”

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The SBA has less-stringent underwriting rules, but business owners will pay more for those surety bonds.

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By providing the surety bond to the business owner, the insurance company is guaranteeing there is ample money in the bank to cover any damages that might occur if the business owner can’t meet the terms of the surety bond.

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If the terms of the bond are not met and a claim is filed, the bond provider doesn’t lose any money; the principal (the business owner) must pay back the surety company.

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What is the difference between licensed, bonded and insured?

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Licensed, bonded and insured may seem synonymous, but they have different meanings:

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  • Licensed: A business that is licensed is given permission by government agencies to provide specific services. A merchant that is required to have a seller’s license is one example. [Read related article: Your Guide to Getting a Business License]
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  • Insured: This refers to companies that take out insurance to protect their business, customers and employees. They pay monthly or annual premiums and aren’t responsible if something goes wrong. For example, liability insurance protects against property damage, and workers’ compensation insurance covers lost wages and medical expenses if an employee is harmed on the job.
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  • Bonded: In this case, business owners buy bonds based on specific contracts, as required by the client. Unlike a typical insurance provider, the surety is not on the hook if anything goes wrong.
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What is an indemnity agreement?

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The parties involved in a surety bond use an indemnity agreement to protect everyone’s interests. This is a contract between the principal and the surety company that guarantees the principal will repay any money the surety company pays out in the event of a claim. An indemnity agreement is required anytime a surety bond is underwritten. If you adhere to state rules and laws, though, the chances of a claim against the bond (and thus liability) are minuscule.

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How much do surety bonds cost?

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The amount business owners pay for a surety bond depends largely on their credit score and risk, but you can expect to pay 1% to 3% of the contract amount, according to Gibbs. For instance, if you need a $100,000 surety bond to start refurbishing a government building and are paying 1% for the bond, it will cost you $1,000. However, the rate can go as high as 10% if you or the project are considered risky.

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The price of a surety bond is based on several factors:

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  • Credit score: Your personal credit score dictates how much the surety bond will cost. The better your score is, the less you’ll pay; the worse it is, the more you’ll pay.
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  • Financial statements: A surety company doesn’t want to work with a business that has a poor track record of making money and meeting its obligations. Expect the insurer to pore over your financial statements, including your balance sheet, income statement and cash flow statement. [Use the best accounting software to stay on top of your business’s finances.]
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  • Industry experience: The surety company wants the project to succeed, so it needs proof you’re up to the task. The insurer may require a résumé or a list of projects your business has completed in the past.
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What are the benefits of a surety bond?

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Surety bonds will cost you money, but there are a lot of benefits to buying one. Gibbs pointed out these upsides:

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  • Everyone has protection. The obligee isn’t the only one a surety bond protects. It also protects all the subcontractors and suppliers, so a surety bond may make it easier to hire subcontractors to help you complete the job.
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  • It boosts client confidence in your enterprise. To get a surety bond, you and your business go through an underwriting process. Customers know that, so they’ll know you’re accountable.
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  • It opens up new access to projects. To bid on any federal or state project, you’ll need to be bonded. The same goes for many construction jobs. Once you’re bonded, you can go after more opportunities like these.
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Kimberlee Leonard contributed to the research in this article. Source interviews were conducted for a previous version of this article. 

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When an employee leaves your company, you probably expect them to give you two weeks’ notice, but that doesn’t always mean they will. Despite work etiquette and standards, no laws require employees to give any notice whatsoever – let alone two weeks – before quitting.

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While breached contracts may impact compensation or trigger a lawsuit, there aren’t any legal protections for employers when employees decide to leave. However, there are ways to lower the odds of employees quitting without notice and quickly recover if it does occur.

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We’ll explore the legalities involved when employees leave unexpectedly, how to encourage employees to give ample notice, and why giving two weeks’ notice is beneficial for employees and employers.

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Can you legally require employees to give two weeks’ notice?

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Unexpected departures, especially of key employees, can wreak havoc on your business. Nevertheless, you can’t legally force someone to stay.

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According to Nadira Byles, HR consultant at Justworks, employees who don’t work under a contract likely have an at-will employment agreement.

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“At-will employees can be terminated at any time, with or without cause,” Byles said. “Employees also have the same right and can leave at will anytime without any legal consequences.”

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While two weeks’ notice isn’t a federal law, some states have specific regulations surrounding paid time off (PTO) and final paychecks.

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“In California, if an employee resigns without notice, employers have 72 hours to pay both final wages and unused vacation time,” Byles said as an example.

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According to the advocacy group Workplace Fairness, 24 states – including Arizona, California, New York, Maine, Kentucky and Nebraska – require employers to pay any unused vacation time in the last paycheck. In those states, workers can only challenge a business over accrued PTO if the business owner explicitly promised to pay unpaid vacation time in the final paycheck. Twenty-six states don’t have any laws pertaining to accrued paid vacation.

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What is two weeks’ notice?

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It’s crucial to understand precisely what two weeks’ notice is: a courtesy warning an employee extends to their employer when quitting a job. In theory, the employee submits a formal resignation letter and offers to continue working for two business weeks.

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“It’s not a policy, but it’s common practice,” said Tiffany Glenn, vice president of human resources for major accounts services at ADP. “I would say [quitting on the spot] is more common with small businesses versus larger-scale businesses because of the nature of their size and the challenges they are up against.”

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What are the benefits of two weeks’ notice?

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Losing an employee is never an ideal situation, but employees who provide advance notice adhere to a best practice that benefits both employers and employees. Here are some key advantages to both sides.

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Employers’ advantages

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These are some top benefits of receiving two weeks’ notice from your staff:

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  • It gives you time to prepare. If your existing employee gives you two weeks’ notice, you have time to plan. You can post a job listing, assess who can cover the position’s responsibilities in the short term, schedule an exit interview, and have time to set up interviews for potential new employees. Allowing two full weeks to develop and execute a plan is a crucial courtesy from employees that helps create a seamless transition to fill the role.
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  • It helps departments tie up loose ends. During the two weeks the employee remains with the company, their department has a valuable window to complete tasks and projects involving the departing employee. During this period, managers can work with personnel to pinpoint what needs to prioritize projects and organize action items. The ability to tie up loose ends allows for a clean transition and places the new team member in a better position when they take over.
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  • It allows for training overlap. If your company can hire a new employee or promote a replacement employee quickly, this person has the opportunity to train with the departing employee. Learning from an expert on the job is ideal, by giving the new employee invaluable experience during the training process and helping to create a seamless transition.
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Employees’ advantages

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While being afforded two weeks to prepare for an employee’s departure offers obvious benefits to your business, the departing employee also benefits.

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  • They leave the company in good standing. Your staff may have excellent reasons to leave their current positions, but it’s never wise to burn bridges. If your team leaves on good terms, they have a path back to your company if circumstances change. Additionally, leaders will likely provide good references for future employment.
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  • It preserves co-worker relationships. Co-workers will likely feel the repercussions when staff members exit your company. Giving two weeks’ notice shows mutual respect. By providing ample notice, colleagues maintain amicable professional and personal relationships moving forward.
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How do you prevent employees from quitting without notice?

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Turnover is part of running a business – particularly small ones. With tight budgets and limited resources, it can be difficult to compete against large companies. Losing an employee is bad enough, but when it’s seemingly out of nowhere, it can be harmful to operations and morale. [Related read: How to Calculate and Improve Employee Turnover]

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To improve employee retention, Glenn advises maintaining an open dialogue with employees about your organization’s culture and how best to overcome challenges.

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“It’s not the norm for people to leave with such urgency,” she said. “Sometimes, having those conversations prevents exits and departures of this nature.”

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While two weeks’ notices can’t be a requirement, it can be an expectation – one that is laid out in the employee handbook. This way, employees – especially those newer to the workforce – can anticipate how to best resign.

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What should you do if an employee quits without notice?

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If an employee quits on the spot, mitigating the impact of the loss is your top priority. If roles go unfilled, it could hurt productivity, harm relationships and result in lost sales.

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Anissa Wilson, HR services area manager at Oasis, recommends making a swift assessment of the position you’re losing and then reassigning tasks to ensure operations aren’t interrupted. It’s essential to weigh your options in these situations. You may even be able to reassign duties without replacing the employee.

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Losing top-performing employees can be a massive hit to your business, particularly if they hold vital knowledge. In those instances, it may be worthwhile to entice them to stay. This may mean offering additional compensation, vacation time or a promotion – or all three.

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“If that employee is a true top performer, you will want to retain the talent,” Byles said. “The biggest challenge is transferring knowledge.”

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How do you develop a resignation policy?

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Just as you have a policy for terminating employees, it pays to establish a policy for employees quitting. The more you plan for the unexpected, the better you’ll handle employee departures.

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Here are some expectations and rules you should clearly establish in your company policy on quitting:

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  • State that you require substantial notice. If you expect employees to give two weeks’ notice when they quit, specify that in the official policy – as well as the consequences for breaking this rule, such as the employee never being able to work for the company again. “You can’t legislate it, but you can have an expectation clearly laid out,” Wilson said.
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  • Get it in writing. To protect everyone, the employee’s notice of resignation should be in writing, either as a company form or a notice letter. It should include why the employee is leaving and their effective departure date. If an employee chooses to resign verbally, they should send confirmation of that notice to their manager shortly afterward.
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  • Clarify your rehiring rules. Employees leave for various reasons – often for better opportunities, to attend to family matters, or because they were laid off. Sometimes, those employees want to return. With that in mind, your company policy should include guidelines on rehiring former staff. Many companies will rehire employees who were let go because of a reduction in the workforce or voluntarily resigned. Those who were let go because of performance or insubordination usually aren’t hired back – and you should spell this out clearly in your company’s disciplinary action policy.
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What else can you do about turnover?

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With or without notice, an employee leaving can put your business in a bind. However, you can do some things in advance to ease the transition.

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Cross-train several employees.

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Your small business may be at a budgetary disadvantage when it comes to training several people for one task. However, cross-training employees should be an ongoing process, not a one-off when an employee quits.

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“Too many times, we’ve seen our clients have one person who knows how to do one role or function,” Wilson said. “It would choke the company if the employee were to leave. It’s always better to have more than one person know how to do a function.”

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Keep the pipeline full.

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Employee turnover happens even at the best companies. It can make or break your business, depending on how prepared you are to handle it. If you build a pipeline of potential candidates for your key roles, losing one employee won’t be devastating.

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“It’s always important to be sourcing inside and outside the organization,” Glenn said. “You may not need to recruit those people in the moment, but you’ll have a warm list of candidates to go to at any given time.”

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Conduct exit interviews.

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When an employee does quit, it’s crucial to conduct a substantive exit interview, which is your opportunity to learn what the employee liked or disliked about your business. It’s also an opportunity to collect company-owned equipment, desk keys or door entry cards.

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“While you should do all you can to retain top talent, some will eventually leave. Turnover is a natural part of the workforce life cycle,” Byles said. “The exit interviews give you the opportunity to discuss the reasons for leaving and identify how the organization needs to change to better attract, develop, and retain top talent.”

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Bassam Kaado contributed to the writing and research in this article. Source interviews were conducted for a previous version of this article.

"}},{"_index":"wp-index-bnd-prod-content","_type":"content","_id":"934","_score":2,"_source":{"canonical":"https://vaylees.com/16012-sales-analytics.html","displayModified":"2024-10-03T15:13:09Z","docType":"article","editorsPick":false,"href":"16012-sales-analytics.html","id":"934","ID":934,"isSponsored":false,"published":"2021-03-01T13:00:00Z","site":"bnd","stream":"Poring over sales data may not be at the top of your priority list, but the information you glean from it can help you grow and improve your business operations.","subtitle":"Poring over sales data may not be at the top of your priority list, but the information you glean from it can help you grow and improve your business operations.","title":"Why Analyzing Sales Data Is Important for Small Businesses","author":{"displayName":"Donna Fuscaldo","email":"dfuscaldo@business.com","thumbnail":"https://images.vaylees.com/app/uploads/2022/04/15130613/donna-fuscaldo.jpg","type":"Senior Analyst"},"channels":{"primary":{"name":"Grow Your Business","slug":"grow-your-business"},"sub":{"name":"Sales & Marketing","slug":"sales-marketing"}},"meta":{"robots":"index, follow","description":"Sales analytics contextualize sales data and help businesses make more informed decisions about how to grow, reach more customers, and innovate."},"thumbnail":{"path":"https://images.vaylees.com/app/uploads/2022/04/04073303/data_fizkes_getty.jpg","caption":"fizkes / Getty Images","alt":""},"content":"\n

Although cash flow and profitability are the top focus of new small business owners, analyzing sales data is a major component of raking in revenue. If you don’t look at your sales, you won’t be able to spot a trend, remove a product, or boost inventory to meet demand.

\n\n\n\n

In today’s omnichannel world, where sales often come in from multiple touchpoints, understanding your data is more important than ever. This article will walk you through various methods of tracking and using your sales data, so you can turbocharge your growth from the beginning.

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Why should you track sales analytics?

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Small businesses capture a lot of data, and business data can be used to inform decisions. Every time a customer makes a purchase from you, a treasure trove of information is at your fingertips that can inform all sorts of business decisions.

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“Omnichannel and digital commerce is so critical,” said Opher Kahane, former vice president and general manager of QuickBooks Commerce. “Business owners need to figure out which products are selling the best. Sales analysis is critical, especially when you start to scale your business.”

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Here’s a closer look at the benefits of sales analyses and how the insights they provide can help businesses grow.

\n\n\n\n

1. It can help you improve cash flow.

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Cash is the lifeblood of any business, and the way to generate cash is through sales. When you look at your sales, you gain a better understanding of your current cash position and what it will look like in the future.

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“Without taking the time to analyze data around sales, you’re leaving a lot of information out there that would be valuable and useful inside your business,” said Twyla Verhelst, a CPA who leads the Accounting Professionals Program at FreshBooks.

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2. It informs sales and marketing decisions.

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Small businesses sell their products through several channels online, including their own websites and general marketplaces like Amazon. If you don’t track those sales as well as your in-store ones, you won’t be able to identify the areas you should focus on.

\n\n\n\n

Let’s say you’ve been spending your time marketing on Facebook, only to find that most of your sales are coming from Amazon. Maybe you’re also gearing up to order more inventory for a specific product without realizing the demand for it is waning.

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“Once you have [your sales data], you can figure out which sales channels to double down on, what marketing to double down on, and which products to double down on,” Kahane said.

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3. It can help you focus.

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New small business owners are crunched for time, with little left in the day to find new customers, let alone pore over sales data. Analyzing sales can help a business narrow their focus, said Tom Sullivan, vice president of small business policy at the U.S. Chamber of Commerce. He pointed to one company that had been selling directly to consumers and distributors. After looking at trends in its sales, the company realized it would be more successful if it sold exclusively to distributors.

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If you analyze your sales, you can track your most profitable products as well as the ones that aren’t moving, identify your most profitable customers, and improve your sales process.

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“It’s an important data set, and there is technology that can help,” Sullivan said.

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4. It can improve your overall business.

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The insights you glean from analyzing sales data can change the trajectory of your business and enable you to take actions that improve your operations.

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What are the types of sales analytics to track?

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You can analyze a bevy of sales metrics for your business.

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    \n
  • Sales growth: This metric tells you how your business is performing compared to a previous period, such as a quarter, a month, six months or a year. It will show you if sales have grown, declined or remained flat from a prior period.
  • \n\n\n\n
  • Product performance: By using sales data to analyze product performance, you can learn which products sell well and which don’t. You can learn the favored color, type or time of year for certain products. This metric can tell you if you should order more or scale back inventory, or if you should focus on one product over another.
  • \n\n\n\n
  • Sell-through rate: This data set is handy for managing inventory. It tells you the amount of inventory you’ve sold in a month compared to the inventory you have on hand. That data can inform your sales strategy.
  • \n\n\n\n
  • Lead conversion rate: Customer acquisition costs can eat away at your profits, converting a prospect into a customer takes a long time. Through your sales data, you can track your rates of converting leads. If it’s taking too long, you’ll know you need to tweak your customer acquisition efforts.
  • \n\n\n\n
  • Sales by channel: E-commerce has exploded during the pandemic, forcing business owners to sell via multiple channels. By tracking the different places sales are coming from, you’ll get a better sense of which channels to focus on.
  • \n
\n\n\n\n

These are just a few of the sales metrics you can track. What makes sense for your business depends on the type of products you sell, the seasonality of your enterprise, and how long you’ve been in operation.

\n\n\n\n

“What gets measured gets improved, which obviously applies to sales,” said Enrique Ortegon, senior vice president of SMB at Salesforce. “These insights can range from which sales rep is most productive, on what days or times you sell most and what you’re selling more or less of, or which promotions are the most successful.”

\n\n\n\n

How do you conduct a sales data analysis?

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Knowing you need to analyze sales data is one thing; collecting and actually analyzing it is another. That task can be intimidating for small business owners and may lead to paralysis.

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“Before 2020, more businesses got away with success by luck,” Verhelst said. “They made gut decisions that served them well. At some point, it might not serve them well. They could have been doing better had they had additional insight.”

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1. Start with what you have.

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To get over the intimidation, Verhelst said to start with the basic business systems. It could be a point-of-sale (POS) system, invoicing platform or another operating system. The information you can pull from those sources is often enough to inform your decisions. If it isn’t, Verhelst recommends conducting an audit of your tools to identify programs that could provide deeper insight.

\n\n\n\n

2. Analyze sales based on cycles.

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When conducting a sales analysis, some businesses do a year-over-year or month-to-month comparison. Kahane said that if your business is seasonal — if, say, you do most of your sales during the holidays — then you want to track sales year over year. If you have no particular busy season, a month-to-month or quarter-to-quarter comparison is probably better. Some companies also track sales data based on the length of an advertising campaign or social media push.

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3. Tap into your circle for help.

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It’s important to analyze your sales data without emotion, according to Sullivan. Even if the numbers are bad, it’s good to have that clear idea of where your sales are and where they’re heading. It’s also a good idea to turn to your personal network, which Sullivan calls the “small business owner’s board of directors,” for advice on what to make of your sales and how you can improve. These are your friends, family and business peer networks that give you advice.

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“Small business owners bounce ideas off each other all the time,” Sullivan said. “The most successful small businesses have a board of directors.”

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What are some sales analytics tools to consider?

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Many sales analytics solutions are on the market at various price points. Here are some popular sales analytics software programs for small business owners:

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    \n
  • SAS: A leader in data analytics, SAS has been helping businesses gain insight from data since the 1970s. Through its sales analytics tool, you can easily analyze sales and engage in forecasting.
  • \n\n\n\n
  • Salesforce Essentials: This is a CRM for small businesses that lets you manage your contacts and leads, analyze sales data, and forecast. It is simple to set up and can scale with you as you grow.
  • \n\n\n\n
  • FreshBooks: This accounting software helps small businesses manage their financial operations and integrates with a lot of popular CRMs, including HubSpot.
  • \n\n\n\n
  • HubSpot Sales: This software brings all a small business’s data into one easy-to-use platform, which you can use to analyze sales, create email templates, and track your overall business performance. You get access to free tools and can upgrade as your business grows.
  • \n
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Sales analysis can get a business to the next level

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It’s hard to make good decisions without context. Sales analyses provide critical information about where the biggest returns on investment are coming from. This allows you to invest in what works and cut what doesn’t. Understanding sales data also means getting closer to your customer base and figuring out what makes them tick. This can inform future marketing and advertising campaigns, which can boost engagement with the content you’re putting out there and drive more sales by targeting the most relevant audiences. Don’t sleep on sales analyses — they have the potential to change your business for the better.

\n\n\n\n

Jacob Bierer-Nielsen contributed to this article.

\n"}},{"_index":"wp-index-bnd-prod-content","_type":"content","_id":"839","_score":2,"_source":{"canonical":"https://vaylees.com/16095-customer-delight.html","displayModified":"2023-10-23T15:36:06Z","docType":"article","editorsPick":false,"href":"16095-customer-delight.html","id":"839","ID":839,"isSponsored":false,"published":"2021-04-19T13:37:00Z","site":"bnd","stream":"Customer delight extends beyond customer satisfaction. It's those little things that wow your customer base and show you care.","subtitle":"Customer delight extends beyond customer satisfaction. It's those little things that wow your customer base and show you care.","title":"How Customer Delight Will Keep Them Coming Back","author":{"displayName":"Donna Fuscaldo","email":"dfuscaldo@business.com","thumbnail":"https://images.vaylees.com/app/uploads/2022/04/15130613/donna-fuscaldo.jpg","type":"Senior Analyst"},"channels":{"primary":{"name":"Grow Your Business","slug":"grow-your-business"},"sub":{"name":"Sales & Marketing","slug":"sales-marketing"}},"meta":{"robots":"index, follow","description":"Customer delight is a standard that goes beyond satisfaction to compel customers to stay with your brand. Learn why it matters and get tips for achieving it."},"thumbnail":{"path":"https://images.vaylees.com/app/uploads/2022/04/04072417/activism_monkeybusinessimages_getty.jpg","caption":"monkeybusinessimages / Getty Images","alt":""},"content":"

Being memorable is one of the keys to business success, but achieving this standard is challenging and requires significant finesse. Customer delight is a crucial element of making your business memorable. Customer delight goes beyond providing excellent products and services and solid customer support. It’s showing you care in ways that surprise customers. Customer-delight elements can be as simple as a handwritten note or as extravagant as a special event.

\n

Delighting customers doesn’t have strict rules; it comes from understanding your clients and showing you care. We’ll share more about customer delight and how you can implement this customer care standard into your business plan.

\n

What is customer delight?

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Customer delight involves various practices or habits that prioritize customer satisfaction beyond just fulfilling an order or delivering a service. It entails going above and beyond to spark joy in customers, build customer loyalty and compel them to return to your brand for repeat purchases.

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“Customer delight occurs when you create feelings of unexpected joy and delight that lead people to not only feel positive about the company but also spread the word,” said Stacy DeBroff, CEO and founder of marketing company Influence Central. “Media and brands are constantly thinking of ways to delight customers.”

\n

If done right, these practices leave customers so delighted that they clamor for more. They become your brand ambassadors, spreading the word about your business and how you’ve surpassed their expectations.

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How do you achieve customer delight?

\n

Achieving customer delight doesn’t have to be costly. It’s about going the extra mile in unique and ever-changing ways.

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“To achieve customer delight, the customer has to be able to say the business got all of the basics nailed and did something so uncommonly great the customer would’ve said the equivalent of an out-loud ‘no way,'” explained Marley Majcher, CEO of corporate event planning firm The Party Goddess. “‘No way’ moments happen when the customer’s life was made so much easier in such an unexpected way they are compelled to shout it from the rooftops.”

\n

The key to wowing customers is to know them. If you don’t know your customers, your efforts to delight them will fail.

\n

The process of creating customer delight will be unique to your business. For one travel credit card company, it meant creating virtual events when travel came to a halt during the pandemic. For an e-commerce merchant, it meant throwing a surprise product into an order or including a handwritten thank-you note.

\n

“It’s really about giving customers an experience that triggers a burst of brand enthusiasm, which increases affinity and loyalty,” DeBroff noted. “It’s not about the price; it’s about something unexpected to recognize their loyalty.”

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What’s the difference between customer delight and customer satisfaction?

\n

It’s crucial to note that customer satisfaction and customer delight are not the same. Karen Donaldson, a communication and body language expert, said being “satisfied” equates to receiving decent customer service.

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“When customers purchase, they expect decent customer service,” Donaldson said. “Customer delight means to exceed expectations and make a lasting impression.”

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If you keep your customers satisfied, it’s still easy for them to leave. If they are delighted, it’s not so easy for them to find somewhere else to spend their money. Loyalty doesn’t come from giving customers the status quo but from going above and beyond to surpass their expectations.

\n

“The reality is that customers and clients who feel good and feel that they are appreciated will return, invest more, and refer other customers,” Donaldson said.

\n

Why does customer delight matter?

\n

Before the COVID-19 pandemic, customer delight was a nice add-on. Now, it’s practically a necessity. While the pandemic may be behind us, its impact on customer service is ongoing because it completely shifted the way we approach customer delight. Here are four benefits of creating customer delight.

\n

1. Customer-delight standards show customers you care.

\n

Customers tend to be loyal to businesses that appreciate them. If you go above and beyond to show customers that you appreciate their business, they’ll be more loyal to your brand in good and bad times.

\n

Going above and beyond means listening to your customers and responding to their complaints and desires. By paying attention to them, you’ll find opportunities to delight them and enhance your relationships.

\n\n\n \n\n\n

2. Customers become your promoters when they’re delighted.

\n

Word-of-mouth marketing is one of the cheapest and most effective ways to promote your business, and delighting your customers is a natural way to achieve it. Delighted customers tend to share their excitement with friends, family and others in their network. They might share an update or post a tweet praising the brand, and that referral is more powerful than an ad campaign.

\n

3. Customer delight increases customer spending.

\n

Customers tend to spend more with the companies that make them happy. The more you delight them, the more they are apt to spend.

\n

4. Achieving customer-delight standards protects your reputation.

\n

Your business is only as good as its reputation. Negative customer reviews and social media complaints can hurt your sales. Achieving customer delight among your clients will cushion the blow of bad reviews. You’ll create brand ambassadors who believe in your company and will likely defend you against negative comments.

\n\n\n \n\n\n

Who is responsible for delighting customers?

\n

Every customer-facing employee in your company is responsible for creating customer delight. Larger businesses may have a team focused solely on wowing customers, but at small businesses, it’s everyone’s job.

\n

The idea is to create customer delight in every customer engagement aspect of your business, from the phone lines to social media. Everyone in the company should know they must surpass expectations throughout the customer’s journey. Whether a customer interacts with a sales representative, engages with your brand on Instagram, opens a package from you or calls customer service, they should be delighted with the experience.

\n

What are some tips to delight your customers?

\n

How you delight your customers will depend on your business, industry, customer type and other factors. However, these customer-delight tips apply to any business:

\n
    \n
  • Devise meaningful surprises. There are endless ways to wow and surprise your customers with personalized touches. For example, a credit card company might provide VIP tickets to exclusive events, or an e-commerce merchant might include a handwritten thank-you note with each order. Delighting your customers requires you to be purposeful with your actions. Any time you have the opportunity, add a personalized touch to express gratitude to your customers and spark joy. “Think about your customers and what it is you’re doing,” DeBroff advised. “What can you do to catch them by surprise?”
  • \n
  • Experiment with different offerings. Mix it up when you’re surprising your customers and finding ways to delight them. For example, if you run a restaurant, a free cookie might work the first time, but you shouldn’t stop there. Keep your customers on their toes by hosting events, providing various specials and preparing new offerings that elicit excitement.
  • \n
  • Pay attention to what works. While you should experiment with your offerings, pay close attention to what works. If an event or giveaway elicits a great response from your customers, build on it and create similar experiences.
  • \n
  • Focus on customer response times. Setting hold- and response-time limits is an easy and low-cost way to delight customers. Consumers remember the companies that didn’t keep them on hold for too long or got right back to them. For example, if you operate a restaurant, set a goal to greet and seat customers in less than five minutes to delight them and boost word of mouth. If you offer product support, providing 24-hour live customer service is a great way to wow customers. “People like to speak to people, especially when they need help,” Donaldson noted. “This elicits the feeling of being valued and cared for.”
  • \n
  • Offer surprise gifts or extras. Delight customers by including unexpected extras with their orders, mailing personalized surprise gifts, or offering discounts on their birthdays and other special dates. “I have a client who has a specific customer experience strategy,” Donaldson said. “She finds out what new clients like to do in their leisure time and sends them a customized gift based on that. She once had a client who loved to barbecue, and she sent him a set of barbecue utensils with his initials engraved on it.”
  • \n
\n\n\n \n\n\n

How do you measure customer delight?

\n

Creating customer delight can take time and some trial and error, and it requires customer feedback. It’s not enough to include a handwritten thank-you note with the order; you must determine the impact of that move by measuring your success.

\n

Majcher advised starting by creating a current customer satisfaction baseline. Take a quick customer survey of your customers to determine if your service is great, OK or needs improvement. Throw in some open-ended questions about customers’ expectations or where they’d like to see improvements. Once you have this customer feedback, you can pinpoint the areas that could use some customer delight and test the waters there.

\n

“If half of those surveyed say they’d love Saturday pickup, well, try it,” Majcher advised. “But then, survey again. How are the numbers? Did the Saturday pickup really hang the sun and the moon for them? If the response wasn’t as enthusiastic as you expected, keep poking until you really hit the sweet spot.”

\n

Keep your customers coming back

\n

Your business’s primary goal should be to satisfy and delight your customers enough to encourage their return. Customer retention isn’t easy in today’s highly competitive market, but going above and beyond will leave a lasting impression on your customers. The above customer-delight tactics can help build customer loyalty and foster a more personalized experience.

\n

Sammi Caramela contributed to this article. Source interviews were conducted for a previous version.

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